In this article, I will show you 7 simple and effective ways to calculate hours and minutes in Excel. In Excel, if you simply enter a number and want to convert that number into time, then you would see that the integer part of the number will represent the date calculated from 01-Jan-19000. Following, the decimal part of the number represents the time with respect to 24 hours. For example, if you write 2.5, it would represent 02-Jan-1900, 12:00 PM. Read this article to discover more.

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## 7 Easy Ways to Calculate Hours and Minutes in Excel

Say, we have a dataset of an employeeâ€™s entry time and exit time to the office throughout the week. Now, we need to calculate how much time he worked each weekday. You can use any of the 7 easy ways below to calculate hours and minutes in Excel. đź‘‡

### 1. Using Subtraction Functionality

You can simply use the **subtraction **functionality of Excel to calculate time in hours and minutes. Follow the steps below to accomplish this. đź‘‡

**Steps:**

- Firstly, click on the
**E5**cell where you want to calculate your time in hours and minutes. Following, write the formula below and subsequently, press the**Enter**button.

`=D5-C5`

**Note:**

**D5** and **C5** both cells should be in **24 hours** time format or **h: mm** custom format.

- At this time, you have got the working time of the employee for Monday. Now, place your cursor in the
**bottom right**position of your cell. - Following, the
**fill handle**will appear. Subsequently, drag the fill handle**below**to copy the formula below for all.

Thus, you can calculate time in hours and minutes for all the weekdays. And, the result will look like this. đź‘‡

### 2. Combine HOUR and MINUTE Functions

You can also use the **HOUR** and **MINUTE** functions to calculate time in hours and minutes.

**The HOUR function** has only one argument which is serial_number. It means it takes a time value and returns only the hours value of that time.

**The MINUTE function** has only one argument which is serial_number. It means it takes a time value and returns only the minutes value of that time.

Follow the steps below to do this. đź‘‡

**Steps:**

- Firstly, click on the
**E5**cell where you want to calculate your time in hours and minutes. Following, write the formula below and subsequently, press the**Enter**button.

`=HOUR(D5-C5)&":"&MINUTE(D5-C5)`

**đź”Ž Formula Breakdown:**

**=HOUR(D5-C5)**

This subtracts the D5 and C5 cellsâ€™ time and returns only the hour value of the subtraction.

**Result: **8

**=HOUR(D5-C5)&â€ť:â€ť**

This concatenates a colon after the previous result.

**Result: **8:

**=HOUR(D5-C5)&â€ť:â€ť&MINUTE(D5-C5)**

This subtracts the D5 and C5 cellsâ€™ time and returns the minute value of the subtraction and concatenates it with the precious result.

**Result: **8:35

- At this time, you have got the working time of the employee for Monday. Now, place your cursor in the
**bottom right**position of your cell. - Following, the
**fill handle**will appear. Subsequently, drag the fill handle**below**to copy the formula below for all.

Thus, you can calculate time in hours and minutes for all the weekdays. And, the result will look like this. đź‘‡

### 3. Use Excel TIME Function to Calculate Hours and Minutes

Besides, you can use the **TIME** function to calculate time in hours and minutes in Excel.

**The TIME function**Â has mainly 3 arguments. Such as hour, minute, and second. The **hour** argument takes the hour value of a time. Similarly, the **minute** and **second** arguments take the minute and second values respectively.

Follow the steps below to accomplish this. đź‘‡

**Steps:**

- Firstly, click on the
**E5**cell where you want to calculate your time in hours and minutes. Following, write the formula below and subsequently, press the**Enter**button.

`=TIME(HOUR(D5),MINUTE(D5),SECOND(D5))-TIME(HOUR(C5),MINUTE(C5),SECOND(C5))`

**đź”Ž Formula Breakdown:**

**=TIME(HOUR(D5),MINUTE(D5),SECOND(D5))**

This extracts the hour, minute, and second value from the D5 cellâ€™s time and writes in the organized time value.

**Result: **17:55

**=TIME(HOUR(C5),MINUTE(C5),SECOND(C5))**

This extracts the hour, minute, and second value from the C5 cellâ€™s time and writes in the organized time value.

**Result:** 9:20

**=TIME(HOUR(D5),MINUTE(D5),SECOND(D5))-TIME(HOUR(C5),MINUTE(C5),SECOND(C5))**

This subtracts the second time value from the first time value.

**Result: **8:35

- At this time, you have got the working time of the employee for Monday. Now, place your cursor in the
**bottom right**position of your cell. - Following, the
**fill handle**will appear. Subsequently, drag the fill handle**below**to copy the formula below for all.

Thus, you can calculate time in hours and minutes for all the weekdays. And, the result will look like this. đź‘‡

### 4. Utilize Excel TEXT Function

You can also use the **TEXT** function to calculate time in hours and minutes.

**The TEXT function** has mainly 2 arguments. Such as value and format_text. The **value** argument takes the value you want to show. And, the **format_text** argument takes the format in which you want to show your value.

Follow the steps below to do this. đź‘‡

**Steps:**

- Firstly, click on the
**E5**cell where you want to calculate your time in hours and minutes. Following, write the formula below and subsequently, press the**Enter**button.

`=TEXT(D5-C5,"h:mm")`

- At this time, you have got the working time of the employee for Monday. Now, place your cursor in the
**bottom right**position of your cell. - Following, the
**fill handle**will appear. Subsequently, drag the fill handle**below**to copy the formula below for all.

### 5. Use Excel NOW Function to Calculate Elapsed Time in Hours and Minutes

Moreover, you can calculate time in hours and minutes at the current time for a given time using the** NOW** function.

**The NOW function**Â has no arguments. It only returns the current time.

Follow the steps below to do this. đź‘‡

**Steps:**

- Firstly, click on the
**D5**cell where you want to calculate your time in hours and minutes. Following, write the formula below and subsequently, press the**Enter**button.

`=NOW()-C5`

- At this time, you have got the working time of the employee for Monday. Now, place your cursor in the
**bottom right**position of your cell. - Following, the
**fill handle**will appear. Subsequently, drag the fill handle**below**to copy the formula below for all.

### 6. Apply Excel MOD Function to Calculate Time in Hours and Minutes

Besides, you can use the **MOD** function to calculate time in hours and minutes.

**The MOD function** has two arguments mainly. Such as number and divisor. The number argument requires the number that is to divide. In the second argument, the divisor requires the number by which you want to divide. MOD function returns the remainder after the division.

Follow the steps below to accomplish this. đź‘‡

**Steps:**

- Firstly, click on the
**E5**cell where you want to calculate your time in hours and minutes. Following, write the formula below and subsequently, press the**Enter**button.

`=MOD(D5-C5,1)`

- At this time, you have got the working time of the employee for Monday. Now, place your cursor in the
**bottom right**position of your cell. - Following, the
**fill handle**will appear. Subsequently, drag the fill handle**below**to copy the formula below for all.

### 7. Combine IF, HOUR and MINUTE Functions

Moreover, you can use the **IF** function to calculate time in hours and minutes. It is handy in case of negative time results and getting errors.

**The IF function** has mainly 3 arguments. Such as logical test, value_if_true and value_if_false. In the first argument, the **logical test **requires the condition to test if it is true or false. The second argument, **value_if_true** requires the value which will be returned if the logical test is true. The third argument, **value_if_false** requires the value which will be returned if the logical test is false.

You can follow the steps below to accomplish this. đź‘‡

**Steps:**

- Firstly, click on the
**E5**cell where you want to calculate your time in hours and minutes. Following, write the formula below and subsequently, press the**Enter**button.

`=IF(HOUR(D5-C5)>0, HOUR(D5-C5) & " hours, ","") & IF(MINUTE(D5-C5)>0, MINUTE(D5-C5) & " minutes","")`

**đź”Ž Formula Breakdown:**

**=IF(HOUR(D5-C5)>0, HOUR(D5-C5) & â€ť hours, â€ś,â€ťâ€ť)**

This checks if the hour difference of D5 and C5 cellsâ€™ time is positive. If positive it returns the hour difference. If negative it would return a blank. Following, it would concatenate theÂ â€ś**hours, â€ť **text.

**Result:** 8 hours,

**=IF(MINUTE(D5-C5)>0, MINUTE(D5-C5) & â€ť minutesâ€ť,â€ťâ€ť)**

This checks if the minute difference of D5 and C5 cellsâ€™ time is positive. If positive it returns the minute difference. If negative it would return a blank. Following, it would concatenate the â€ś**minutes, â€ť **text.

**Result:** 35 minutes

**=IF(HOUR(D5-C5)>0, HOUR(D5-C5) & â€ť hours, â€ś,â€ťâ€ť) & IF(MINUTE(D5-C5)>0, MINUTE(D5-C5) & â€ť minutesâ€ť,â€ťâ€ť)**

It would concatenate the two previous results.

**Result:** 8 hours, 35 minutes

- At this time, you have got the working time of the employee for Monday. Now, place your cursor in the
**bottom right**position of your cell. - Following, the
**fill handle**will appear. Subsequently, drag the fill handle**below**to copy the formula below for all.

Thus, you can calculate time in hours and minutes in Excel for all the weekdays. And, the result will look like this. đź‘‡

## Things to Remember

- Formatting is very important when calculating time in Excel. It is better to set the format in 24-hour format from the format window. Else, you can choose a custom format as h::mm too.
- Sometimes, it might show that the result returned is a
**####**error like this. This happens for two reasons, such as Narrow Columns and Negative Results. For narrow columns case, expand the column. For the negative results case, use the**IF**function to apply different statements or formulas when negative results appear.

## Conclusion

So, in this article, I have shown you 7 effective ways to calculate time in hours and minutes in Excel. Go through the full article carefully to understand it better and apply it afterward according to your needs. I hope you find this article helpful and informative. If you have any further queries or recommendations, please feel free to contact me. And, visit **ExcelDemy** for many more articles like this. Thank you!