If you are looking for man-hours calculation in Excel, then you are in the right place. In every working sector, the company or the organization needs to calculate the total working hours of the employees for the need to pay them and make a record. In this article, weâ€™ll try to discuss man-hours calculation in Excel.

**Table of Contents**Expand

## Man Hours Calculation in Excel: 6 Ways

A man working in a sector can work at different hours and the ways to calculate them are different. Excel offers all of these different ways to calculate man-hours. All of those are very easy to use.

### 1. Using Subtraction

If we know the starting time and the finishing time, we can calculate hours by using subtraction.

#### 1.1. Time Value Difference Less than 24 Hours

Suppose, we have the following dataset with column headers as **Start Time**, **Finish Time**. We need to** calculate the Total Hours **in **Column D**. Here, we can see that the time value difference is **less** than **24** hours.

In this case, we can apply the simple subtraction formula in the **D5 **cell like this.

`=C5-B5`

Here, **C5 **and **B5 **refer to the first **Finish Time** and **Start Time** respectively.

Secondly, press **ENTER **to get the output as **6:00** hours. That means **6 hours 0 minutes**.

Thirdly, use the** Fill Handle **by dragging down the cursor while holding the **right-bottom** corner of the **D5 **cell like this.

Eventually, weâ€™ll get the **Total Hours** as output like this.

#### 1.2. Time Value Difference More than 24 Hours

In the following dataset, the time difference between the **Start Time** and **Finish Time** is more than **24** hours. In this case, we canâ€™t apply the subtraction method directly. Suppose, we want to find **Total Hours** in **Column D**.

Firstly, write the following formula in the **D5 **cell like this.

`=(C5-B5)*24`

Secondly, press **ENTER**.

Thirdly, use the **Fill Handle** to get all the outputs.

**Read More:** How to Calculate Hours Worked Minus Lunch with Excel Formula

### 2. Calculating Working Hours Between Two Consecutive Days

Suppose, we have the following dataset where we need to calculate hours between two consecutive days. We need to get output in the **D Column**. In this case, we need to use **the IF function**.

Firstly, write the formula in the **D5 **cell.

`=IF(B5>C5,C5+1,C5)-B5`

Here, **B5 **and **C5 **refer to the first **Start Time** and **Finish Time** respectively.

Similarly, press **ENTER **and use the **Fill Handle**.

Eventually, the output will be like this.

**Read More:** How to Calculate Hours and Minutes for Payroll Excel

### 3. Applying MOD Function for Negative Hour Difference

While using subtraction, we always do **Finish Time â€“ Start Time**. When we get the negative output by using this subtraction method we need to use **the MOD function**. This **MOD function **actually ignores the negative value of the output and thus gives a positive output.

Here, we have the following dataset and need to calculate **Total Hours** in **Column D**.

Firstly, write the formula in the **D5 **cell like this.

`=MOD(C5-B5,1)`

Secondly, press **ENTER **and use the** Fill Handle** and the output will be like this.

Eventually, we can see that all the outputs here are positive. If we didnâ€™t use **the MOD function**, in this case, the output would be negative.

**Read More:**Â How to Calculate On Time Delivery Performance in Excel

### 4. Using Text Function to Calculate Working Hours

We can use **the TEXT function** to calculate hours. Here, we have to find the hours in **Column D** of the following dataset.

Eventually, write the formula in the **D5 **cell.

`=TEXT(C5-B5,"[hh]:mm")`

Here, **hh **and **mm **refer to **Hours **and **Minutes **respectively. **[hh]:mm** refer that weâ€™ll get the output in this format i.e. first hour then a minute.

If we press **ENTER **and use **the Fill Handle**, the output will be like this.

**Read More:** How to Calculate Production per Hour in Excel

### 5. Utilizing the HOUR Function to Get Working Hours

We can use the **HOUR function** also to calculate hours. But in this case, the output will have only hours in integer format. We wonâ€™t get any decimal value or minute value.

Here, in the following dataset, we need to calculate **Total Hours** in **Column D**.

Initially, write the following formula in the **D5 **cell like this.

`=HOUR(C5-B5)`

Secondly, press **ENTER**.

Lastly, use the **Fill Handle**.

Consequently, the output is like this.

**Read More:** How to Calculate Total Hours Worked in a Week in Excel

### 6. Using the NOW Function to Calculate Hours from Now

If we want to calculate hours from the current time, we need to use the **NOW function**.

Suppose, in the following dataset, we need to calculate **Hours Worked by Now** in **Column D**.

Write the formula in the **D5 **cell like this.

`=NOW()-B5`

Here, **B5 **refers to the first **Start Time** which is **11:00 AM**.

Similarly, as before, press **ENTER **and use **the Fill Handle**.

Eventually, weâ€™ll get the **Hours Worked by Now** as output.

**Read More: **How to Calculate Billable Hours in Excel

## How to Calculate Total Working Hours in Excel?

By using Excel we can calculate the total working hours of an employee or all the employees in a week, month, year, or according to our requirements.

Here, we have the following dataset with column headers as **Days **and **Completed Hours**. We have included the seven days of a week and want to calculate the total **Completed Hours** of an employee in a week in the **C12 **cell. In this case, we need to use the **SUM **function.

Firstly, write the formula in the **C12 **cell like this.

`=SUM(C5:C11)`

Press **ENTER**.

Eventually, weâ€™ll get the output as **59.32** hours.

**Read More: **Excel Formula for Overtime over 8 Hours

## Things to Remember

- While using
**the HOUR function**, we will get only hours in integer format. We wonâ€™t get any decimal value or minute value. - To get the desired output in a specific format we need to fix the format in the
**Number**box of the**HomeÂ**tab.

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## Conclusion

Thatâ€™s all about todayâ€™s session. These are the ways to calculate man-hours in Excel. We strongly believe this article would be highly beneficial for you. Donâ€™t forget to share your thoughts and queries in the comments section and explore our website, a one-stop Excel solution provider.

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