Excel Table Formatting Problems (with Solutions)

Excel is a very common application for people who work with data. We can collect, store, process, and get information from raw data using Excel. The table is one of the popular features of Excel. There are lots of benefits of using the table. But in this article, we will discuss table formatting problems in Excel.


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4 Table Formatting Problems in Excel with Their Solutions 

Here, we will discuss some of the problems we face in table formatting. We will try to give their solution to the problems.

1. Copy Formulas with Table References in Excel Table Formatting

We will show what problems we face in the case of using Table Reference. This problem arises when we need to drag a formula from a cell left to right. But in the case of dragging up to the bottom, no problem occurs.

Step 1:

  • Here, we want to find prices against the Product ID. A formula will be used to do so.

Step 2:

  • We will first set 3 IDs to get the price.

Copy Formulas with Table References in Excel Table Formatting

Step 3:

  • Now, go to Cell G6.
  • Write the formula to get the price of Id mentioned in Cell G5.
=INDEX(Table2[Price],MATCH(G5,Table2[Product ID],0))

Copy Formulas with Table References in Excel Table Formatting

Step 4:

  • Now, press Enter to get the return.

Step 5:

  • Now, drag the Fill Handle icon to the right.

Step 6:

  • We see that #N/A is showing.
  • Click Cell H6 to see the formula.

Here, we see that Table references are changed when drag towards the right.

#Fix the Problem

  • To solve this problem, select G6 to I6 and press Ctrl+R.
  • Or we can copy the formula from Cell G6 and paste it to Cell H6 and I6.

Copy Formulas with Table References in Excel Table Formatting

Now, we see that the exact result is showing.

Read More: How to Remove Table Formatting in Excel (2 Smart Ways)


2. Insufficient Execution of Structured Table Formatting

We can refer to a table column or table cell in a formula. From the formula, we noticed that it is a “structured” reference rather than a regular cell reference. Usually, we refer to any column or cell value as a reference, but here we used table modifier reference.

Insufficient Execution of Structured Table Formatting

Read More: Use Formula in an Excel Table Effectively (With 4 Examples)


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3. Table Expansion Problem When Adding New Data in Excel

Step 1:

  • We want to add a new data row.
  • Put a value to next the cell where the table ends.

Step 2:

  • Then press Enter.

Table Expansion Problem When Adding New Data in Excel

We can see that newly added data is not added to the table. We can solve this by changing AutoFormat Settings.

#Fix Table Expansion Problem

Step 3:

  • Press File, then click Option.
  • We will get Excel Options.

Step 4:

  • Now, select Proofing.
  • We will get AutoCorrect Options.

Table Expansion Problem When Adding New Data in Excel

Step 5:

  • After clicking AutoCorrect Options, we will enter a new window.
  • Select AutoFormat As You Type.

Table Expansion Problem When Adding New Data in Excel

Step 6:

  • Select the boxes of the last two options.
  • Then press OK.

Step 7:

  • Now, go the Cell B13 and press Enter.

Now, we can see that table is expanded.

Read More: How to Make an Excel Table Expand Automatically (3 Ways)


4. Data Validation Problem in Excel Table Formatting

Step 1:

  • Here, we will make a drop-down list and use it in Table. So, a column named List is added.

Step 2:

  • Define a name for the new column.
  • First, select all the cells of the new column.
  • Go to Formula tab.
  • Then select the Define Name option from Defined Names.

Data Validation Problem in Excel Table Formatting

Step 3:

  • Give a name on the box. We used List
  • Then press OK.

Data Validation Problem in Excel Table Formatting

 

Step 4:

  • Select the cells of the Name column.
  • Go to the Data tab.
  • Select the Data Tools command.
  • Then, select Data Validation.

Data Validation Problem in Excel Table Formatting

Step 5:

  • In the setting select List to allow.

Step 6:

  • Then, put the Source. We used List, defined previously.
  • Then, press OK.

Data Validation Problem in Excel Table Formatting

Step 7:

  • Now, go to the cells of the column and select names from the drop-down.

Data Validation Problem in Excel Table Formatting

 

Step 8:

  • Completed names for all the cells.

Step 9:

  • Now, add a new row to the table.

A new row is added but sometimes will face the drop-down list is showing for this cell. We will solve this by Data Validation.

Step 10:

  • Now, copy any cell that contains a drop-down.
  • Select all the cells including the new one.
  • Then go to Paste Special.
  • Select Validation from the list.

Data Validation Problem in Excel Table Formatting

Step 11:

  • Then press OK.

Read More: How to Create a Table in Excel with Data (5 Ways)


Some More Problems in Excel Table Formatting

  • In the case of protected sheets, the Table will not work properly. We can’t easily add or remove rows.
  • When we will use a large size table then our workbook will work slowly.
  • When we add protections to lock our formula, the table functions are lost. Specifically, it will no longer auto-expand.
  • When we link tables in other workbooks, the links will return a #REF! error if the source workbook is not open. By changing all links to relative cell references we can solve this.
  • When we delete data from our table, the table doesn’t automatically shrink. We need to resize the table manually. We can do this with the Resize Table option or by deleting the rows.

Conclusion

In this article, we described some problems with table formatting in Excel. We also showed how to fix them. Besides, there are lots of advantages to using tables. I hope this will satisfy your needs. Please have a look at our website Exceldemy.com and give your suggestions in the comment box.


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Alok

Alok

Hello, this is Alok. I am working as an Excel & VBA Content Developer at Exceldemy. I want to provide solutions to various Excel-based problems. I completed my study at East West University major in Telecommunications Engineering. I love traveling, reading books, playing cricket.

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