Excel has an amazing feature called Conditional Formatting that enables us to do a lot of things with our data in Excel. You can analyze your data in Excel by marking different values with the help of conditional formatting. In this article, you will learn 3 methods to compare two cells using conditional formatting in Excel.
Compare Two Cells Using Conditional Formatting in Excel: 3 Methods
We have a dataset of 3 columns titled Yearly Revenue Statement.
The first column contains different unit names. The second and third column contains yearly revenues in dollars against the unit names.
1. Compare Two Cells Using Conditional Formatting to Highlight Matched Records in Excel
We will compare the values of the cells in between the second and the third column.
To do that,
❶ Select those two columns first and go to the Home tab.
❷ After that click on the Conditional Formatting drop-down and choose New Rule from the drop-down list.
A New Formatting Rule dialog box will appear.
❸ Choose Use a formula to determine which cells to format from the Select a Rule Type section.
❹ Under the Format values where this formula is true section, enter the following formula:
=$C5=$D5This formula will compare whether cell C5 is equal to cell D5 or not.
❺ Then hit on the Format button.
A Format Cells dialog box will appear.
❻ Go to the Fill tab.
❼ From the Background Color section, pick up a color.
❽ Finally hit the OK button.
This command will instantly highlight all the matched cells in between the second and the third columns.
Read More: How to Compare Two Cells and Change Color in Excel
2. Highlight Duplicates by Comparing Two Cells Using Conditional Formatting in Excel
To highlight all the duplicate cells without using a formula in the New Rule, follow the steps below:
❶ First select the cells where you want to run the comparison.
❷ Then go to the Home tab.
❸ After that go to Conditional Formatting > Highlight Cells Rules > Duplicate Values.
A Duplicate Values dialog box will appear.
❹ Select Duplicate in the Format cells that contain box.
❺ Select a color format in the values with box.
❻ Then hit OK.
After that you will see that all the cells with duplicates values have instantly highlighted with your selected color as in the picture below:
Read More: How to Compare Two Strings for Similarity in Excel
3. Compare and Highlight Unique Values from Two Cells Using Conditional Formatting
To compare two cells using the conditional formatting and highlight the unique values in Excel, follow the steps below:
❶ First select the cells where you want to run the comparison.
❷ Then go to the Home tab.
❸ After that go to Conditional Formatting > Highlight Cells Rules > Duplicate Values.
A Duplicate Values dialog box will appear.
❹ Select Unique in the Format cells that contain box.
❺ Select a color format in the values with box.
❻ Then hit OK.
After that you will see that all the cells with unique values have instantly highlighted with your selected color as in the picture below:
Read More: How to Compare Text in Excel and Highlight Differences
Things to Remember
- Always make the cell selection first before applying the conditional formatting.
Download Practice Workbook
Conclusion
To sum up, we have discussed 3 methods to compare two cells using conditional formatting in Excel. You are recommended to download the practice workbook attached along with this article and practice all the methods with that. And don’t hesitate to ask any questions in the comment section below. We will try to respond to all the relevant queries ASAP.
doesnt work ! Colors all selected range cells equally even different ones !
Hey EXC,
Thank you for your comment. I am replying on behalf of ExcelDemy. If you are facing this problem with Method 1 then you will have to select the reference cell in the formula from the first row of the range you are selecting. You can see that range C5:D12 is selected in this article. And, cells C5 and D5 were used in the formula. These cells are in the first row of the selected range. You will have to maintain this rule while writing the formula.
I hope this will help you to solve your problem. And, if it doesn’t, let us know in which method you are facing the problem.
Regards
Mashhura Jahan
ExcelDemy.