SUMPRODUCT with INDEX and MATCH Functions in Excel

In MS Excel, there is a huge diversity of using SUMPRODUCT with INDEX and MATCH functions together. In this article, I’ll try to illustrate how we can use this compound function effectively under a number of criteria along rows & columns.

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Introduction to the Functions: SUMPRODUCT, INDEX and MATCH with Examples

Before getting down to how these three powerful functions work combinedly, let’s get introduced to these functions & their working process one by one.

1. SUMPRODUCT

  • Syntax:

=SUMPRODUCT(array1,[array2],[array3],…)

  • Function:

Returns the sum of the products of corresponding ranges or arrays.

  • Example:

In our dataset, a list of computer devices of different brands is present along with the selling prices of 6 months for a computer shop. We want to know the total selling price of the desktops of all brands for January only.

📌 Steps:

➤ In Cell F18, we have to type:

=SUMPRODUCT((C5:C14=F16)*D5:D14)

➤ Press Enter & you’ll see the total selling price of all desktops for January at once.

sumproduct introduction

Inside the SUMPRODUCT function, there lies only one array. Here, C5:C14=F16 means we’re instructing the function to match criteria from Cell F16 in the range of cells C5:C14. By adding another range of cells D5:D14 with an Asterisk(*) before, we’re telling the function to sum up all the values from that range under the given criteria.


2. INDEX

  • Syntax:

=INDEX(array, row_num, [column_num])

or,

=INDEX(reference, row_num, [column_num], [area_num])

  • Function:

Returns a value of reference of the cell at the intersection of the particular row and column, in a given range.

  • Example:

Assuming that we want to know the value at the intersection of the 3rd row & 4th column from the array of selling prices from the table.

📌 Steps:

➤ In Cell F19, type:

=INDEX(D5:I14,3,4)

➤ Press Enter & you’ll get the result.

Since the 4th column in the array represents the selling prices of all devices for April & the 3rd row represents the Lenovo Desktop category, so at their intersection in the array, we’ll find the selling price of Lenovo Desktop in April.

index introduction


3. MATCH

  • Syntax:

=MATCH(lookup_value, lookup_array, [match_type])

  • Function:

Returns the relative position of an item in an array that matches a specified value in a specified order.

  • Example:

First of all, we’re going to know the position of the month June from the month headers.

📌 Steps:

➤ In Cell F17, our formula will be:

=MATCH(F16,D4:I4,0)

➤ Press Enter & you’ll find that the column position of the month June is 6 in the month headers.

Change the name of the month in Cell F17 & you’ll see the related column position of another month selected.

match introduction

And if we want to know the row position of the brand Dell from the names of the brands in Column B, then the formula in Cell F20 will be:

=MATCH(F19,B5:B14,0)

Here, B5:B14 is the range of cells where the name of the brand will be looked for. If you change the brand name in Cell F19, you’ll get the related row position of that brand from the selected range of cells.

match introduction


Use of INDEX and MATCH Functions Together in Excel

Now we’ll know how to use INDEX & MATCH functions together as a function and what exactly this combined function returns as output. This combined INDEX-MATCH function is really effective to find specific data from a large array. MATCH function here looks for the row & column positions of the input values & the INDEX function will simply return the output from the intersection of that row & column positions.

Read more: Index Match Multiple Criteria in Rows and Columns in Excel

Now, based on our dataset, we want to know the total selling price of the Lenovo brand in June.

📌 Steps:

➤ In Cell E19, type:

=INDEX(D5:I14,MATCH(E17,B5:B14,0),MATCH(E16,D4:I4,0))

➤ Press Enter & you’ll find the result instantly.

If you change the month & device name in E16 & E17 respectively, you’ll get the related result in E19 at once.

index match function


Nesting INDEX and MATCH Functions inside the SUMPRODUCT Function

Here’s the main & final part of the article based on the uses of SUMPRODUCT, INDEX & MATCH functions together. We can find the output data under 10 different criteria by using this compound function.

Read more: Sum with INDEX-MATCH Functions under Multiple Criteria in Excel

Criteria 1: Finding Output Based on 1 Row & 1 Column with SUMPRODUCT, INDEX and MATCH Functions Together

Based on our 1st criterion, we want to know the total selling price of the Acer brand in the month of April.

📌 Steps:

➤ In Cell F20, the formula will be:

=SUMPRODUCT(INDEX(D5:I14,MATCH(F18,B5:B14,0),MATCH(F19,D4:I4,0)))

➤ Press Enter & the return value will be $ 3,250.00.

sumproduct index match 1 row 1 clolumn


Criteria 2: Extracting Data Based on 1 Row & 2 Columns with SUMPRODUCT, INDEX, and MATCH Functions Together

Now we want to know the total selling price of HP devices in the months of February as well as June.

📌 Steps:

➤ In Cell F21, we have to type:

=SUMPRODUCT(INDEX(D5:I14,MATCH(F18,B5:B14,0),MATCH({"Feb","Jun"},D4:I4,0)))

➤ After pressing Enter, you’ll find the resultant value as $ 21,990.00.

sumproduct index match 1 row 2 columns

Here, in the second MATCH function, we’re defining the months within curly brackets. It’ll return the column positions of both of the months. INDEX function then searches for the selling prices based on the intersections of rows & columns and finally SUMPRODUCT function will add them up.


Criteria 3: Determining Values Based on 1 Row & All Columns with SUMPRODUCT, INDEX and MATCH Functions Together

In this part, we’ll deal with all columns with 1 fixed row. So, we can find the total selling price of Lenovo devices in all months under our criteria here.

📌 Steps:

➤ In Cell F20, type:

=SUMPRODUCT(INDEX(D5:I14,MATCH(F18,B5:B14,0),0))

➤ Press Enter & you’ll find the total selling price as $ 36,830.00.

sumproduct index match 1 row all columns

In this function, to add criteria for considering all months or all columns, we have to type 0 as the argument- column_pos inside the MATCH function.


Criteria 4: Calculating Sum Based on 2 Rows & 1 Column with SUMPRODUCT, INDEX and MATCH Functions Together

In this section under 2 rows & 1 column criteria, we’ll find out the total selling price of HP & Lenovo devices in the month of June.

📌 Steps:

➤ In Cell F21, the formula will be under the given criteria:

=SUMPRODUCT(INDEX(D5:I14,MATCH({"HP","Lenovo"},B5:B14,0),MATCH(F20,D4:I4,0)))

➤ After pressing Enter, we’ll find the return value as $ 16,680.

sumproduct index match 2 rows 1 column

Here inside the first MATCH function, we have to input HP & Lenovo inside an array by enclosing them with curly brackets.


Criteria 5: Evaluating Sum Based on 2 Rows & 2 Columns with SUMPRODUCT, INDEX and MATCH Functions Together

Now we’ll consider 2 rows & 2 columns to extract the total selling prices of HP & Lenovo devices for two particular months- April & June.

📌 Steps:

➤ Type in Cell F22:

=SUMPRODUCT(INDEX(D5:I14,MATCH({"HP","Lenovo"},B5:B14,0),MATCH(F20,D4:I4,0)))+SUMPRODUCT(INDEX(D5:I14,MATCH({"HP","Lenovo"},B5:B14,0),MATCH(F21,D4:I4,0)))

➤ Press Enter & you’ll see the output as $ 25,980.00.

sumproduct index match 2 rows 2 columns

What we’re doing here is incorporating two SUMPRODUCT functions by adding a Plus(+) between them for two different months.


Criteria 6: Finding out Result Based on 2 Rows & All Columns with SUMPRODUCT, INDEX and MATCH Functions Together

In this part, let’s deal with 2 rows & all columns. So we’ll find out the total selling prices for HP & Lenovo devices in all months.

📌 Steps:

➤ Our formula will be in Cell F21:

=SUMPRODUCT(INDEX(D5:I14,MATCH(F18,B5:B14,0),0))+SUMPRODUCT(INDEX(D5:I14,MATCH(F19,B5:B14,0),0))

➤ Press Enter & we’ll find the resultant value as $ 89,870.

sumproduct index match 2 rows all columns


Criteria 7: Determining Output Based on All Rows & 1 Column with SUMPRODUCT, INDEX and MATCH Functions Together

Under this criterion, we can now extract the total selling prices of all devices for a single month (March).

📌 Steps:

➤ Insert the formula in Cell F20:

=SUMPRODUCT(INDEX(D5:I14,0,MATCH(F19,D4:I4,0)))

➤ Press Enter & you’re done. The return value will be $ 141,230.00.

sumproduct index match all rows 1 column


Criteria 8: Extracting Values Based on All Rows & 2 Columns with SUMPRODUCT, INDEX and MATCH Functions Together

In this part, we’ll determine the total selling price of all devices for two months- February & June.

📌 Steps:

➤ In Cell F21, we have to type:

=SUMPRODUCT(INDEX(D5:I14,0,MATCH(F19,D4:I4,0)))+SUMPRODUCT(INDEX(D5:I14,0,MATCH(F20,D4:I4,0)))

➤ After pressing Enter, the total selling price will appear as $ 263,140.00.

sumproduct index match all rows 2 columns


Criteria 9: Finding Result Based on All Rows & All Columns with SUMPRODUCT, INDEX and MATCH Functions Together

We’ll now find out the total selling price of all devices for all months in the table.

📌 Steps:

➤ In Cell F20, you have to type:

=SUMPRODUCT(INDEX(D5:I14,0,0))

➤ Press Enter & you’ll get the resultant value as $ 808,090.00.

sumproduct index match all rows all columns

You don’t need to use MATCH functions here as we’re defining all columns & row positions by typing 0’s inside the INDEX function.


Criteria 10: Calculating Sum Based on Distinct Pairs with SUMPRODUCT, INDEX and MATCH Functions Together

In our final criterion, we’ll find out the total selling prices of HP devices for April along with Lenovo devices for June together.

📌 Steps:

➤ Under this criterion, our formula in Cell F22 will be:

=SUMPRODUCT(INDEX(D5:I14,MATCH({"HP","Lenovo"},B5:B14,0),MATCH({"Apr","Jun"},D4:I4,0)))

➤ Now press Enter & you’ll see the result as $ 12,730.00.

sumproduct index match distinct pairs

While adding distinct pairs in this combined function, we have to insert the device & month names inside the two arrays based on the arguments for row & column positions and the device & month names from the pairs must be maintained in corresponding order.


Concluding Words

I hope this article on the uses of SUMPRODUCT, INDEX & MATCH functions together will now prompt you to apply in your regular Excel works. If you got any questions or feedback please let me know through your valuable comments. You can also have a glance at our other informative & interesting articles based on Excel functions on this website.


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Nehad Ulfat

Hello, Welcome to my profile. I'm a Technical Content Creator as well as a Naval Architect & Marine Engineer. I have preferences to do analytical reasoning & writing articles on various statistical data. Here, you'll find my published articles on Microsoft Excel & other topics related to my interests!

2 Comments
  1. May u help me to find a formula to calculate a cost of sales for products a according to fixed unit rate with monthly fluctuations and daily sales qtys.

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