How to Organize Addresses in Excel (2 Effective Ways)

A Microsoft Excel sortable table organizes your address details for quick access. In an alternative, style a pre-designed address book using a Microsoft template. Using Excel, we can create an address book similar to the phone book on our phone. There is a place where we can store a lot of data about individuals in different categories. Having the ability to sort and filter them, and modify them in multiple ways, is an advantage. In this tutorial, you will learn 2 effective ways to organize addresses in Excel.


Download Practice Workbook

You can download the practice workbook that we have used to prepare this article.


2 Effective Ways to Organize Addresses in Excel

1. Organize Addresses in Excel by Creating a Table

It’s easier to manage the address book if we format it as a table. Follow the steps below to create a table.

📌 Steps:

  • In the beginning, in an Excel worksheet, type the column headers.

Organize Addresses in Excel by Creating a Table

  • To format the postal code, right-click the Zip Code column, and select Format Cells from the drop-down list. A Format Cells window will pop up.

Organize Addresses in Excel by Creating a Table

  • Now, under the Number section, go to the Special category, then click on the ZIP Code. Finally, click on OK.

Organize Addresses in Excel by Creating a Table

  • To format the phone number, right-click the Phone column, and select Format Cells from the drop-down list. A Format Cells window will pop up.

Organize Addresses in Excel by Creating a Table

  • Now, under the Number section, go to the Special category, then click on the Phone Number. Finally, click on OK.

Organize Addresses in Excel by Creating a Table

  • Now, enter names and addresses in the table.

Organize Addresses in Excel by Creating a Table

  • You can format your list into a table by selecting the data, and then, clicking Format as a Table, selecting a style. A Create Table dialog box will appear.

Organize Addresses in Excel by Creating a Table

  • Make sure the table location is selected properly. In this example, B4:F10. And also make sure the tick mark on the My table has headers box. Finally, click on OK.

Here is the formatted table.

Organize Addresses in Excel by Creating a Table

  • You can sort the table by selecting the column header drop-down, then selecting a sort option. In this example, we sorted the First Name by clicking on the A to Z option from the drop list.

Organize Addresses in Excel by Creating a Table

Finally, here is the table of your data, and you can easily organize the data.

Organize Addresses in Excel by Creating a Table

Read More: How to Format Addresses in Excel (4 Easy Methods)


2. Use an Excel Template

You can create a meaningful address book using a pre-designed Microsoft template. Just follow the steps below to do this.

📌 Steps:

  • Open the templates list by clicking the File tab on the command ribbon. To see thumbnails in the search results, enter “address book” (without quotation marks) in the Search for Online Templates box.

Use an Excel Template

  • There are some examples of the templates such as Address Book, Personal Address Book, Address and Phone list, etc. View an enlarged version of your preferred template with its description, download size, and rating when you click a thumbnail (In this example, we chose Address book.

Use an Excel Template

  • Create a new workbook by clicking Create.

Use an Excel Template

The following image displays a new workbook with an address book that contains the contact’s data.

Use an Excel Template

  • To move the cursor to the next table column, click a cell, enter the contact’s data, and then press Tab. By doing this, you can manually enter the contact’s data in the address book.

Use an Excel Template


Conclusion

In this tutorial, I have discussed 2 effective ways to organize addresses in Excel. I hope you found this article helpful. You can visit our website ExcelDemy to learn more Excel-related content. Please, drop comments, suggestions, or queries if you have any in the comment section below.


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