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How to Add Draft Watermark in Excel (3 Easy Ways)

When we share any Excel file then someone can use that file under his name. But if we use a watermark then we can keep our copyright easily. There are several ways by which we can add watermarks to our sheet. In this article, you will learn 3 easy methods to add a draft watermark in Excel with sharp steps.

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3 Easy Ways to Add Draft Watermark in Excel

Here’s the dataset that we will use to explore our methods, it’s showing some salespersons’ sales in different regions.

How to Add Draft Watermark in Excel

1. Inserting Header & Footer to Add Draft Watermark

In our very first method, we’ll use the Header & Footer command to add a draft watermark. The advantage of using it is, that the watermark will be visible on every used page. For this method, we divided the dataset into two sheets to show the watermark on every page.

Inserting Header & Footer to Add Draft Watermark

1.1. Adding Text Watermark

First, see how to add text watermark using Header & Footer.


  • Click as follows: Insert > Text > Header & Footer.

Inserting Text in Header & Footer to Add Draft Watermark

The Header & Footer is activated now on the sheet.

Header & Footer in the Sheet to Add Draft Watermark

  • Click on the header section and you will get three parts, you can insert text or pictures on any part. We’ll insert it in the middle part.
  • Type the text on the part, we typed ‘ExcelDemy’.

Insert Text to Add Draft Watermark

  • By selecting the text, you can change the font and sizes, we used Calibri font and size-24.

Change Format in Header & Footer to Add Draft Watermark

It will look like this then

  • There’s no way to change of header and footer by dragging them. So we’ll have to use the SPACE key or ENTER key to move the text. Keep the cursor before the text and hit the ENTER button as many line breaks as you want.

  • Then use a lite fill color to give an outlook of a watermark. Right-click on the text and choose the color, we picked lite ash color.

Here’s the final outlook of the draft watermark.

1.2. Adding Picture Watermark

Now let’s insert a picture into that header. The steps are quite the same.


Header & Footer to Add Picture Watermark

It will open a dialog box to choose pictures from different sources.

  • To select from your computer, click on From a file.

Select Source to Add Draft Watermark

  • Go to your folder and select the file, then press Open.

Select File to Add Draft Watermark in Header & Footer

  • Yet it won’t show the picture but rather will show a text- &[Picture], no worries, just click anywhere outside of the header.

Soon after, the picture will be visible on the headers of all used sheets.

Picture in Header & Footer

To move the picture again we’ll have to use the ENTER key. Keep the cursor before &[Picture] and press ENTER key as many times as you require.

  • Click anywhere outside of the header to make visible the picture again.

To give the outlook of a watermark we’ll have to decrease the transparency of the image.

  • To do that, select the header and click Header & Footer > Picture Format.

Change Format of Picture in Header & Footer

  • After appearing the Format Picture dialog box, click on the Picture section of it.
  • Then from the Color drop-down box of the Image Control section, select Washout.
  • Later, just press OK.

Select Washout for Watermark

Now see, it’s purely looking like a watermark.

Read More: How to Move Watermark in Excel (with Easy Steps)

2. Inserting Picture to Add Draft Watermark

Without using the Header & Footer, we can insert the picture directly by using the Picture command from the Insert ribbon. But the difference is we won’t get the watermark on all pages, will have to insert it individually for each page.


  • Firstly, click as follows: Insert > Pictures > This Device.

Inserting Picture to Add Draft Watermark

  • Next, select the picture from the specific folder of your device, and press Insert.

Select Picture to Add Draft Watermark

  • Drag the picture in your preferred position.

Now we’ll reduce the transparency of the picture.

  • So click on Transparency from the Picture Format ribbon.
  • It will appear with some transparency levels, select your required one. We chose 50%.

Now it’s looking like a perfect watermark.

3. Using Excel WordArt to Add Draft Watermark

There is another amazing feature in the Insert ribbon- WordArt, which has some nice collections of word art. We can use it to insert a text draft watermark.


  • Click as follows: Insert > Text > WordArt.
  • You will get some samples of word arts, choose one.

Using Excel WordArt to Add Draft Watermark

  • It will open a text box, drag it to the preferred position and type your text.

Place the WordArt Draft Watermark

  • After that, to give it a watermark look, click as follows: Shape Format > WordArt Styles > Text Fill > No Fill.

Now it’s looking like a pretty cool watermark, right?

How to Change Format of Draft Watermark

In this section, we’ll show how to change the format of the picture that we added in the header.


  • Follow the 7th step from the first method to open the Format Picture dialog box.
  • From the Size section, you can change the height, width, scale, etc. we changed the dimensions to the values as shown in the image below.
  • Finally, press OK.

How to Change Format of Draft Watermark

This is our draft watermark after the formatting.

How to Change Format of Draft Watermark

How to Remove Draft Watermark in Excel

We can delete the watermarks of the second and third methods by following the traditional normal way, just using the DELETE key. But in the header, we can’t do it, we had to follow a different way. That we’ll show you here.


  • Click on the header and select spaces and &[Picture].
  • Then just press the BACKSPACE key or the DELETE key.

How to Remove Draft Watermark in Excel

Now see, no watermark.

  • The easiest way of removing is to select the Normal command from the View ribbon. It will remove the watermark including the header and footer from the worksheet.

Read More: How to Remove Page 1 Watermark in Excel (4 Easy Methods)


That’s all for the article. I hope the procedures described above will be good enough to add a draft watermark in Excel. Feel free to ask any question in the comment section and please give me feedback.

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Hello! I am Md. Sourov Hossain Mithun. Welcome to my profile. Currently, I am working at Exceldemy as an Excel and VBA Content Developer. Excel is amazing software. Here I will post excel related useful articles. I am a graduate of Bangladesh University of Engineering and Technology. I love to learn new things and work with them. Thank you.

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