Excel Window (Everything You Need to Know)

In this article, you’ll learn about important components, the basic parts of an Excel window, and how to switch between multiple Excel windows.

The Excel window is a popular program that people have been using for a long time and keeps improving with new features. It has different parts that make it easy to use.

What’s the best part about Excel? It’s helpful for lots of business tasks. The main purpose of Excel is to work with numbers and words. It helps you organize information and put things in order. You can also do math and analyze data using special formulas. Basically, Excel is a really useful tool for businesses to keep track of and understand their information.

Excel Window

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Important Components of Excel

Excel consists of three main components: cells, worksheets, and workbooks.

1. Cells

A cell in a spreadsheet is a small and important unit where you can put different kinds of information like text, numbers, or dates. You can type the data directly into a cell or copy and paste it from somewhere else. Each cell has its own unique address, which includes the column number and row number. For example, if a cell is in column C and on the 10th row, its address would be C10.

2. Worksheets

In a worksheet, you have many small boxes called cells where you can put numbers, words, or calculations. You can also add pictures and charts to it. To switch between different worksheets in a workbook, just click on the tabs at the bottom of the window. You can also have separate tabs for charts that show specific data.

3. Workbooks

A workbook is like a unique file that contains many sheets or pages. Each workbook can have one or more worksheets, which are like different pages inside it. You can add, delete, hide, or change the order of the worksheets within the workbook.

Basic Parts of an Excel Window

The basic parts of the Excel window include standard features like the Ribbon and scroll bars found in most Microsoft programs. Additionally, specific to spreadsheets, Excel has a formula bar, worksheet tabs, a name box and many other features that help with entering formulas, navigating between worksheets, and referencing cells.

Basic Parts of an Excel Window

1. Quick Access Toolbar

In the top left corner of your Excel window, you will find the quick access toolbar. You can add features in this toolbar which you want to use frequently to get easy access.

Quick Access Toolbar

2. File Tab

Using the File tab, you can check the backstage view of Excel.

File Tab

Clicking on the File tab, you will get the following options to save, share, copy, save or print the file, open a new workbook, or explore different operation-related options.

after opening File tab

3. Title Bar

The title bar shows the name of your file. You will find it at the top of your Excel window.

Title Bar

4. Control Buttons

In the upper right side of your Excel file, you will find the control buttons. These buttons will help you to minimize, maximize or close your file.

Control Buttons

5. Menu Bar

You will find the menu bar at the top of your file. It consists of several menus, including File, Insert, Page Layout, Formulas, Data, Review, View, and Help. Each menu is further divided into subcategories, making it easier to organize and access specific commands and tools for tasks like file management, data manipulation, formula calculations, and more.

Menu Bar

6. Ribbon/Toolbar

The Menu Bar in Excel is made up of different parts. When you select a menu, a ribbon with a series of command options or icons will appear. For example, if you go to the Insert tab, you will find different commands to add charts, add-ins, tables, filters, comments, etc.

The Ribbon or Toolbar in Excel is divided into three sections:

  • Tabs: The Ribbon is organized into different tabs, such as Home, Insert, Page Layout, Formulas, and Data. Each tab represents a specific category of commands related to different tasks and functions in Excel.
  • Groups: Within each tab, related commands are grouped together. For example, the Home tab may have groups for font formatting, alignment, clipboard functions, and more.
  • Commands: The individual commands or options are displayed within each group. These commands allow you to perform specific actions, such as formatting text, inserting tables, applying formulas, sorting data, and much more.


7. Dialog Box Launcher

You will find a dialog box launcher for each command group in the bottom-right corner of that group. By clicking on that launcher you will get different other options to use related to that group of commands.

Dialog Box Launcher

8. Name Box

The Name Box in Excel is a text box located next to the formula bar that displays the cell reference or name of the selected cell. It helps to identify and navigate to specific cells in a worksheet.

Name Box

9. Formula Bar

The Formula Bar in Excel is a section located above the worksheet grid. You can enter and edit formulas or view the contents of the selected cell here. It provides an easy way to perform calculations and work with data.

Formula Bar

10. Scroll Bars

The Scroll Bar in Excel is a vertical or horizontal bar that allows you to scroll through a worksheet. It enables you to view different parts of the spreadsheet that are not currently visible on the screen. You can also use the mouse wheel or directional keys on your keyboard to do this.

Scroll Bars

11. Spreadsheet Area

The Spreadsheet Area in Excel is the main working area where you can input and work with data, perform calculations, and create charts and tables.

Spreadsheet Area

12. Leaf Bar

You will find a leaf bar in the bottom of your Excel window. It displays the currently active sheet and it allows you to easily switch between different sheets within the workbook and add new sheets.

Leaf Bar

13. Column Bar

You will find a column bar just below the formula bar which uses letters of the alphabet as labels. It helps you identify and reference specific columns when working with data. Excel has 16,384 columns in total.

Column Bar

14. Row Bar

You will find a row bar on the left side in Excel, displaying numeric values (1, 2, 3, etc.) to represent rows. Excel has 1,048,576 rows in total.

Row Bar

15. Status Bar

The Status Bar in Excel is a horizontal bar located at the bottom of the Excel window. It shows information and updates about the current status of the worksheet, such as the cell mode (e.g., ready or edit), calculation mode (e.g., automatic or manual), and other useful details or shortcuts.

status bar

16. View Buttons

At the bottom of an Excel sheet, you will find the view buttons. These buttons allow you to easily switch between different views according to your needs for editing, and formatting data in the worksheet. There are 3 different view options in Excel. They are given below.

  • Normal View: It is the default view in Excel. It shows the spreadsheet with cells for data entry and editing.
  • Page Layout View: It displays the spreadsheet as it would appear when printed.
  • Page Break Preview: It shows an overview of the pages in the workbook. This view allows you to adjust page breaks and see how the content will be distributed when printed.

View buttons

17. Zoom Control

Zoom control provides a convenient way to zoom in for a closer view or zoom out to see more of the spreadsheet at once. It is located in the bottom-right corner of the Excel window and you can adjust it using a slider or by entering a specific zoom percentage.

Zoom control

How to Work with Multiple Windows in Excel

When you have opened multiple Excel workbooks, you may want to switch between them. There are 3 different ways to do that.

1. Use Taskbar to Switch Between Windows

  • Firstly, you can use the taskbar to switch between windows.
  • Place your cursor over the Excel icon. You will get to see each window you have opened.
  • Now, select the workbook you want to use as the active workbook.

Using Taskbar to Switch Between Windows in Excel

2. Switch Between Windows Using View Tab

  • You can also use the View tab to switch to another workbook from your active workbook.
  • Go to the View tab >> click on Switch Windows >> select the workbook you want.

Switching Between Excel Windows Using View Tab

3. Arrange Excel Windows Using Arrange All Button

  • You can also stack multiple Excel windows on the screen.
  • To do that, go to the View tab >> click on Arrange All.

Arranging Excel Windows Using Arrange All Button

  • Now, the Arrange Windows box will open. Select any of the Arrange options.
  • Click on OK. Thus, you will get to see multiple Excel windows at a time.

Arrange Windows box

Frequently Asked Questions

1. Can I customize the appearance of the Excel window? 

Yes, you can customize the appearance of the Excel window by adjusting settings such as the color scheme, font size, and other display options in the Excel Options menu under the File tab.

2. How many sheets Excel can have?

Excel has a limit of 255 sheets in a single workbook.

3. How many cells are in an Excel sheet?

There are 17,179,869,184 cells in an Excel worksheet.


This article provides all the basic components and parts of an Excel window. Hope you find this helpful and informative. Feel free to comment if something seems difficult to understand. Thank you!

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Arin Islam
Arin Islam

Anowara Islam Arin, a graduate of Civil Engineering from Khulna University of Engineering & Technology, Bangladesh, serves as a technical content creator in the ExcelDemy project. Possessing a passion for innovation and critical thinking, she actively embraces challenges. Beyond her engineering background, Arin exhibits a keen interest in Excel, having authored numerous articles on Excel & VBA-related issues to simplify the experience for users facing obstacles in Excel. Besides, she is also interested in Advanced Excel,... Read Full Bio

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