# How to Calculate Total Time in Excel (6 Suitable Examples)

We’ll use a simple dataset with check in and check out times to calculate the duration.

The Excel formula to calculate the time duration is a simple subtraction formula. We’ll get the total duration.

### Method 1 – Using Conventional Formula

Steps:

• Select cell E10.
• Use the following formula in it.

`=E5+E6+E7+E8+E9`

• Press Enter.

This is one way to calculate the total time in Excel.

### Method 2 – Applying the SUM Function

Steps:

• Insert the following formula in cell C10.

`=SUM(E5:E9)`

• Press Enter.

### Method 3 – Using the AutoSum Feature

Steps:

• Select the range you want to add. We used the range E5:E9.
• Go to the Home tab.
• Select AutoSum from the Editing group. You can directly click on AutoSum or you can click on the drop-down arrow and select Sum from the drop-down list.

• Excel will calculate the total time worked by putting in the SUM formula in the cell.

### Method 4 – Calculate Total Time Over 24 Hours

We have a duration over 24 hours. If we used a regular sum, we’d likely get the wrong result since Excel will only display the hours.

Steps:

• Calculate the total time in cell E10 by entering the following formula in the cell.

`=SUM(E5:E9)`

• The total time here shows 17 hours and 15 minutes which is not true.
• Select cell E10 and press Ctrl+1 on your keyboard.
• The Format Cells box will appear. Go to the Number tab in it.
• Select Custom from the Category.
• You can select the Type from the options or write down the format [h]:mm:ss in the box below it.

• Click OK.

Read More: How to Sum Time in ExcelÂ

### Method 5 – Calculate the Total Time When the Date Changes

Letâ€™s consider a slightly different dataset where the check out time is before the check in time, but in the next day.

Using a subtraction formula gives errors.

Steps:

• Select cell E5.
• Use the following formula.

`=IF((D5-C5)<0,1-(D5-C5),(D5-C5))`

• Press Enter.

• Click and drag the fill handle icon to the end of the column to replicate the formula for the rest of the cells.

This is how we can calculate the total time elapsed if the dataset randomly contains durations that cross 12 AM and the date changes in Excel.

The downside of using this method is, if it crosses more than 24 hours, Excel treats it as if it was under the duration. For example, an event spanning 26 hours will give 2 hours as the total time using this formula.

### Method 6 – Calculate Total Time in Days, Hours, and Minutes

Consider the following dataset.

If we try to calculate the total time directly using the conventional subtraction formula, it gives something like this.

Steps:

• Find the difference by putting the following formula in cell D5.

`=C5-B5`

• Press Enter on your keyboard.

• Open the Format Cells box by pressing Ctrl + 1 on your keyboard.
• Go to the Number tab and select Custom as Category.
• Under Type, write down the following

`d "day", h "hours", mm "minutes"``.`

• Click on OK and you will get the desired result for the cell.

• Select the cell again and click and drag the fill handle icon to the end of the column to replicate it.

## How to Calculate Total Hours in Excel

Letâ€™s take the dataset from before again.

Steps to Calculate Duration:

• Select cell E5.
• Insert the following formula.

`=D5-C5`

• Press Enter.

• Click and drag the fill handle icon down to replicate the formula for the rest of the cells.

Calculate Total Hours in the Week:

• Select cell E10.
• Insert the following formula in it.

`=SUM(E5:E9)`

• Press Enter.

## How to Calculate Total Average Time in Excel

Steps:

• Select cell E10.
• Use the following formula in the cell.

`=AVERAGE(E5:E9)`

• Press Enter.

## How to Calculate Total Time: Knowledge Hub

<< Go Back to Calculate Time | Date-Time in Excel | Learn Excel

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Abrar-ur-Rahman Niloy

Abrar-ur-Rahman Niloy, holding a B.Sc. in Naval Architecture and Marine Engineering, has contributed to Exceldemy for nearly 1.5 years. As a leader in Excel, VBA, and Content Development teams, he authored 114+ articles and assisted the Exceldemy forum. Presently, as a project writer, he prioritizes stepping out of his comfort zone, aiming for constant technical improvement. Niloy's interests encompass Excel & VBA, Pivot Table, Power Query, Python, Data Analysis, and Machine Learning libraries, showcasing his commitment to diverse... Read Full Bio

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