In this Excel tutorial, you will learn how to return multiple values based on single criteria. We have discussed several cases like returning multiple values based on single criteria in a single cell, returning multiple values based on single criteria in a column, and returning multiple values based on single criteria in a row. I think this article will solve all your returning multiple values-related issues in Excel. Bear with me ðŸ™‚

Let us have a look at this data set first. We have the list of all the **FIFA World Cups** that took place from 1930 to 2018. We have the **Year **in **Column B**, the **Host Country** in **Column C**, the **Champion** countries in **Column D,** and the **Runners-up** countries in **Column E**.

Now, let us try to extract multiple values based on a single criterion from this data set.

**Table of Contents**Expand

## 1. Return Multiple Values Based on Single Criteria in a Single Cell

First of all, let us try to return multiple values in a single cell.

We will try to extract the names of all the champion countries in one column and the years in which they became champions in the adjacent cells.

Suppose we want to extract the names of the champion countries in **Column G **named **Country.**

- Firstly, we will use the
**UNIQUE**function of Excel. Enter this formula in the first cell,**G5**.

`=UNIQUE(D5:D25)`

Here, **D5:D25** refers to the **Champion **of World Cups.

- Secondly, press
**ENTER**. - Eventually, weâ€™ll find all the outputs in
**Column G.**

*Note**: While using Microsoft 365, no need to use the Fill Handle to get all the values. All values will appear automatically as outputs.*

### 1.1. Using TEXTJOIN and IF Functions

Using the combination of **TEXTJOIN** and **IF** functions is a common application to find multiple values based on single criteria. The usage of these two functions mainly finds out the common values of a base value from two or more criteria.

In the following dataset, we have **Champion **countries in **Column G** repeated once. We need to find out the **Years **of these **Champion **teams in one cell individually.

- To do this, firstly, write the formula in the
**H5**cell like this.

`=TEXTJOIN(",",TRUE,IF($D$5:$D$25=G5,$B$5:$B$25,""))`

- Secondly, press
**ENTER**to get the output as**1930,1950**. - Thirdly, use the
**Fill Handle**by dragging down the cursor while holding the right-bottom corner of the**H5**

- Eventually, weâ€™ll get the outputs like this.

**Formula Explanation**

- Here
**$B$5:$B$25**is the lookup array. We want to look up for the years. If you want anything else, use that one. **$D$5:$D$25=G5**is the criteria we want to match. We want to match cell**G5**(**Uruguay**) with the**Champion**column (**$D$5:$D$25).**If you want anything else, use that one.

### 1.2. Combining TEXTJOIN and FILTER Functions

We can also find the same output as the previous one by using the combination of **TEXTJOIN **and **FILTER** functions.

- So, firstly, write the formula in the
**H5**cell like this.

`=TEXTJOIN(",",TRUE,FILTER($B$5:$B$25,$D$5:$D$25=G5))`

- Secondly, press
**ENTER**. - Thirdly, use the
**Fill Handle**. - Eventually, weâ€™ll get the output like this.

**Formula Explanation**

- Here
**$B$5:$B$25**is the lookup array. We want to look up for the years. If you want anything else, use that one. **$D$5:$D$25=G5**is the criteria we want to match. We want to match cell**G5**(**Uruguay**) with the**Champion**column (**$D$5:$D$25).**If you want anything else, use that one.

## 2. Return Multiple Values Based on Single Criteria in a Column

The above-mentioned functions are only available in **Office 365**. Now if you do not have an Office 365 subscription, you can follow these methods and return multiple values based on a criterion in a column.

### 2.1. Using a Combination of INDEX, SMALL, MATCH, ROW, and ROWS Functions

Suppose, we need to find out in which years **Brazil **became the champion. We can find it by using the combination of **INDEX**, **SMALL**, **MATCH**, **ROW**, and **ROWS** functions.

In the following dataset, we need to find it in cell **G5**.

- So, firstly, write the formula in the
**G5**cell like this.

`=INDEX($B$5:$B$25, SMALL(IF(G$4=$D$5:$D$25, MATCH(ROW($D$5:$D$25),`

`ROW($D$5:$D$25)), ""), ROWS($A$1:A1)))`

- As this is an array formula, now we need to press
**CTRL + SHIFT + ENTER**. - Eventually, weâ€™ll find the years in which
**Brazil**became champion as output.

Now, using the above formula you can extract the years of the championship of any other country.

For example, to find out the years when Argentina was champion in **Column H**, create a new column **Argentina** adjacent to the one in **Brazil**, and drag the formula to the right by using the **Fill Handle**.

Consequently, weâ€™ll find the output like this.

**Formula Explanation**

- Here
**$B$5:$B$25**is the lookup array. We look for years. If you have anything else to look up for, use that. **G$4=$D$5:$D$25**is the matching criteria. We want to match the content of the cell**G4**,**Brazil**with the contents of the cells from**D5**to**D25**. You use your criteria.- Again,
**$D$5:$D$25**is the matching column. You use your column.

See, we got the years when **Argentina **was the champion. The years **1978 **and **1986**.

We can do it for all other countries.

Before moving to the next section, I have one small question for you. Can you find out the years when the **World Cup** was won by the host countries?

Yes. You have guessed right. The formula will be in the **H5 **cell like this.

`=INDEX($B$5:$B$25, SMALL(IF($C$5:$C$25=$D$5:$D$25, MATCH(ROW($D$5:$D$25),`

`ROW($D$5:$D$25)), ""), ROWS($A$1:A1)))`

Eventually, the host country became champion in 1930,1934,1966,1974,1978, and 1998.

### 2.2. Applying FILTER Function

If we do not want to use the complex formula mentioned above, we can accomplish the task pretty conveniently using the **FILTER **function of Excel.

But the only problem is that the **FILTER** function is available in Office 365 only.

Anyway, the formula in cell **G5 **to sort out the years when **Brazil **was the champion will be.

**=FILTER($B$5:$B$25,$D$5:$D$25=H$4)**

**Formula Explanation**

- As usual,
**$B$5:$B$25**is the lookup array.**Years**in our case. You use your one. **$D$5:$D$25=G$4**is the matching criteria. You use your one.

- Secondly, press
**ENTER**to get the outputs like this.

- Now like the earlier method, we can create a new column
**Argentina**just beside**Brazil**, and drag the**Fill Handle**to the right to get the**Years**when**Argentina**was champion.

Eventually, the output will be like this.

## 3. Return Multiple Values in Excel Based on Single Criteria in a Row

Finally, if you want, you can return multiple values based on criteria in a row. We can do it by using the combination of **IFERROR**, **INDEX**, **SMALL**, **IF**, **ROW**, and **COLUMN **functions.

- To find out the years when
**Brazil**was the champion, firstly, select a cell and enter Brazil. In this case, it is**G5**. - Secondly, write this array formula in the adjacent cell i.e.
**H5**, and press**CTRL + SHIFT + ENTER**.

`=IFERROR(INDEX($B$5:$B$25, SMALL(IF($G5=$D$5:$D$25,`

`ROW($B$5:$B$25)-3,""), COLUMN()-7)),"")`

- Thirdly, press
**ENTER**. - Eventually, weâ€™ll find the years of different specific countries when they became champions first. It will happen automatically in Microsoft 365 without using the
**Fill Handle**. - Now, to find the other years when these countries became champions, just use the
**Fill Handle**

- Consequently, weâ€™ll get the output like this.

**Formula Explanation**

- Here
**$B$5:$B$25**is the lookup array. We looked up for years in the range**B5**to**B25**. If you want anything else, use that. **$G5=$D$5:$D$25**is the matching criteria. I want to match cell**G5**(**Brazil**) with the**Champion**column (**D5**to**D25**). If you want to do anything else, do that.- I have used
**ROW($B$5:$B$25)-3**because this is my lookup array and the first cell of this array starts in row number 4 (**B4**). For example, if your lookup array is**$D$6:$D$25,**use**ROW($D$6:$D$25)-5.** - In place of
**COLUMN()-7,**use the number of the previous column where you are inserting the formula. For example, if you are inserting the formula in column**G**, use**COLUMN()-6.**

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## Conclusion

These are the ways to return multiple values based on single criteria in Excel. I have also shown you how to return multiple values based on single criteria in a column and in a row. We have used several Excel functions to do this. I hope you like these data extraction methods.

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SUPERB VERY GOOD LESSON FORA NOVICE.

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