# How to Find First Occurrence of a Value in a Range in Excel

We will use the following dataset to explain formulas to find the first occurrence of a value in a range in Excel. The dataset contains two columns with the Product Name and ID of the products where you can notice repetitions of the values in the columns. Now, we need to find the first occurrence of a value in the range and explain three different formulas to do this.

### Method 1 – Using COUNTIF or COUNTIFS FunctionsÂ

#### Case 1.1 Utilizing COUNTIF Function

Steps:

• Enter the formula given below into the D5 cell:

`=B5&C5`

• Press Enter.
• Drag the Fill handle icon to the other cells in the column.

• In E5, write the formula shown below:
`=(COUNTIF(\$D\$5:\$D5,\$D5)=1)+0`
• Hit Enter and drag the formula accordingly to get the result for all the rows.

The result shows 1 for the values of the first occurrence in the range of cells D5:D11.

Note: Instead of adding zero we can use N Function nested with COUNTIF to get the same result.

Read More: How to Find First Occurrence of a Value in a Column in Excel

#### Case 1.2 Implementing COUNTIFS with N Function

Steps:

• Copy and paste this expression into the D5 cell:
`=N(COUNTIFS(B\$5:B5,B5,C\$5:C5,C5)=1)`
Formula Breakdown
• COUNTIFS(B\$5:B5,B5,C\$5:C5,C5) â†’Â  counts the number of cells specified by a given set of conditions and criteria. Here, the B\$5:B5Â cells represent the criteria_range1 argument that refers to the “Product Name”, whereas the B5Â cell indicates the criteria1 argument. Then, the C\$5:C5Â cells represent the criteria_range2Â argument that refers to the “ID”, whereas the C5Â cell indicates the criteria2 argument.
• Output â†’ 1
• N(COUNTIFS(B\$5:B5,B5,C\$5:C5,C5)=1) â†’ Â converts a non-number value to a number.
• Output â†’ 1

The result will be the same as Method 1.1.

The formula is the same as the method. The only difference is that here we do not need a join column. Again, COUNTIFS can take multiple ranges and criteria.

### Steps:

• Type in this equation in cell D5:
`=1- ISNUMBER(MATCH(B5,B\$4:B4,0))`

The result shows 1 for the first occurrence of the values in the range.

Formula Breakdown
• MATCH(B5,B\$4:B4,0) â†’ returns the relative position of an item in an array matching the given value. Here, B5 is the lookup_value argument that refers to the Wi-Fi Router. Following, B\$4:B4Â represents the lookup_array argument from where the value is matched. Lastly, 0 is the optional match_type argument which indicates the Exact match criteria.
• Output â†’ #N/A
• ISNUMBER(MATCH(B5,B\$4:B4,0)) â†’ Â checks whether a value is a number and returns TRUE or FALSE. Here, MATCH(B5,B\$4:B4,0)Â is the value argument, and it returns FALSE.
• Output â†’ FALSE
• 1-FALSE â†’Â  1

### Method 3 – Employing Nested INDEX with other Functions

#### Steps:

• The formula for the given dataset will be:
`=INDEX(\$C\$5:\$C\$11,MATCH(\$B\$5,\$B\$5:\$B\$11,0))`

The result shows the value of Cell C5 with the first occurrence of the value of Cell B5 in the range B5:B11.

#### Case 3.2 Utilizing Nested INDEX with SMALL, IF, and ROW Functions

Steps:

• The formula is:
`=INDEX(\$C\$5:\$C\$11,SMALL(IF(\$B\$5=\$B\$5:\$B\$11,ROW(\$B\$5:\$B\$11)-ROW(\$B\$5)+1),1))`
Formula Breakdown
• IF(\$B\$5=\$B\$5:\$B\$11,ROW(\$B\$5:\$B\$11)-ROW(\$B\$5)+1) â†’ checks whether a condition is met and returns one value if TRUE and another value if FALSE. Here, \$B\$5=\$B\$5:\$B\$11Â is the logical_test argument while the function returns ROW(\$B\$5:\$B\$11)-ROW(\$B\$5)+1Â (value_if_true argument) otherwise it returns Â (value_if_false argument).
• SMALL(IF(\$B\$5=\$B\$5:\$B\$11,ROW(\$B\$5:\$B\$11)-ROW(\$B\$5)+1),1) â†’ returns the kth smallest value in data set.
• Output â†’ 1
• INDEX(\$C\$5:\$C\$11,SMALL(IF(\$B\$5=\$B\$5:\$B\$11,ROW(\$B\$5:\$B\$11)-ROW(\$B\$5)+1),1)) â†’ returns a value at the intersection of a row and column in a given range. In this expression, the \$C\$5:\$C\$11Â is the array argument. Next, SMALL(IF(\$B\$5=\$B\$5:\$B\$11,ROW(\$B\$5:\$B\$11)-ROW(\$B\$5)+1),1) is the row_num argument that indicates the row location.
• Outputâ†’ “#11_01”

Further, the result will be the same as Method 3.1 ofÂ this section.

• With this formula, you can also get the value of the 2nd time occurring value in the range by changing the 1 at the end of the formula by 2.
• Let’s change the ID number for the 2nd occurred “Wi-Fi Router” value to “#11_00″.

• At this point, the result shows “#11_00” which is the ID number of the 2nd time-occurring of the value “Wi-Fi Router” in the range.

#### Case 3.3 Applying Nested INDEX with ISNUMBER & SEARCH Functions for Duplicates Only

Steps:

• Select cell D5 and insert the formula as shown below:
`=INDEX(\$E\$5:\$E\$7,MATCH(TRUE,ISNUMBER(SEARCH(\$E\$5:\$E\$7,B5)),0))`

In addition, you can notice that the output at Cell D9 shows invalid results. It is because it has no duplicates within the range.

## How to Find Last Occurrence of a Value in a Column in Excel via XLOOKUP

Steps:

• Enter the formula given below into the G5 cell:

`=XLOOKUP(G4,C5:C12,D5:D12,,,-1)`

Here, the C5:C12 and D5:D12 cells refer to the “Item” and “Price” columns.

Admittedly, we’ve skipped other relevant examples of how to find the last occurrence of a value in Excel, which you may explore if you wish.

## Things to Remember

• Firstly, use the Fill handle icon to drag the formula for finding results for the rest of the values in the range.
• Second, you have to understand how you want your result and then apply any of the methods which suit you.

## Practice Section

Additionally, we have provided a Practice section on the right side of each sheet so you can practice yourself. Please make sure to do it by yourself.

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Syeda Fahima Nazreen

SYEDA FAHIMA NAZREEN is an electrical & electronics engineer who loves exploring Excel and VBA programming. To her, programming is a time-saving tool for dealing with data, files, and the internet. She's skilled in Proteus, MATLAB, Multisim, AutoCAD, Jupiter Notebook, and MS Office, going beyond the basics. With a B.Sc in Electrical & Electronic Engineering from American International University, Bangladesh, she's shifted gears and now works as a content developer. In this role, she creates techy content exclusively... Read Full Bio

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