To demonstrate our methods we’ll use the following dataset, containing columns for State and Sales Person. We’ll concatenate the values in the Sales Person column if the States match.

### Method 1 – Combining TEXTJOIN & IF Functions

We can use the** TEXTJOIN function**, and the** IF function** to concatenate if values match in Excel.

**Steps:**

- In cell
**F5**(the cell where we want to concatenate values), enter the following formula:

`=TEXTJOIN(",",TRUE,IF($B$5:$B$14=E5,$C$5:$C$14,""))`

- Press
**Enter**to get the result.

**How Does the Formula Work?**

**IF($B$5:$B$14=E5,$C$5:$C$14,””):**The**IF function**checks if the value in cell**E5**has matches in the cell range**B5:B14**. If the**logical_test**is**True**then the formula returns corresponding values from the cell range**C5:C14**.**TEXTJOIN(“,”,TRUE,IF($B$5:$B$14=E5,$C$5:$C$14,””)):**The**TEXTJOIN function**joins the values returned by the**IF function**with the given**delimiter**of a comma (“,”).

- Drag the
**Fill Handle**to copy the formula down to cell**F7**.

The results are as follows.

**Read More: **How to Concatenate Cells with If Condition in Excel

### Method 2 – Using CONCAT & IF Functions

The** CONCAT function** joins multiple texts from different strings.

**Steps:**

- In cell
**F5**enter the following formula:

`=CONCAT(IF($B$5:$B$14=E5,$C$5:$C$14&",",""))`

- Press
**Enter**.

**How Does the Formula Work?**

**IF($B$5:$B$14=E5,$C$5:$C$14&”,”,””):**The**IF**function checks if the value in cell**E5**has matches in the cell range**B5:B14**. If the**logical_test**is**True**then the formula returns corresponding values from the cell range**C5:C14**with a delimiter of a comma (“,”).**CONCAT(IF($B$5:$B$14=E5,$C$5:$C$14&”,”,””)):**The**CONCAT**function joins the values returned by the**IF**function.

- Drag the
**Fill Handle**down to copy the formula.

The results are as follows.

### Method 3 – Using Functions & Filter

We can use functions to concatenate if the values match, then **Filter** the results to return the desired output. To apply this method, the values must be stored together in the same dataset.

**Steps:**

- In cell
**D5**enter the following formula:

`=IF(B5<>B4,C5,CONCATENATE(D4,",",C5))`

- Press
**Enter**.

**How Does the Formula Work?**

**IF(B5<>B4,C5,CONCATENATE(D4,”,”,C5)):**The**IF**function checks if the value in cell**B5**is**not equal**to the value in cell**B4**. If the**logical_test**is**True**then the formula will return the value in cell**C5**. Otherwise, it will execute the**CONCATENATE function.****CONCATENATE(D4,”,”,C5):**The**CONCATENATE function**joins the value in cell**D4**with the value in cell**C5**with a**delimiter**of a comma (“,”).

- Drag the
**Fill Handle**down to copy the formula.

The results are as follows.

- In cell
**E5**, enter the following formula:

`=IF(B5<>B6,CONCATENATE(B5,",""",D5,""""),"")`

- Press
**Enter**to get the result.

**How Does the Formula Work?**

**IF(B5<>B6,CONCATENATE(B5,”,”””,D5,””””),””):**The**IF**function checks if the value in cell**B5**is**not equal**to the value in cell**B6**. If the**logical_test**is**True**then the formula will execute the**CONCATENATE function.**Otherwise, it will return a**blank**.**CONCATENATE(B5,”,”””,D5,””””):**Now, the**CONCATENATE function**will combine the texts.

- Drag the
**Fill Handle**down to copy the formula.

The results are as follows. Some cells are blank.

Now we’ll **filter** the column to get rid of the blank cells.

- Select the column header where you want to apply the filter (cell
**E4**). - Go to the
**Data**tab. - Select
**Filter**.

A filter is added to this dataset.

- Click on the filter button on cell
**E4**. **Uncheck**the blank option.- Click
**OK**.

- The blank cells are filtered out.

**Read More: **Combine CONCATENATE & TRANSPOSE Functions in Excel

### Method 4 – Combining CONCATENATE & IF Functions

For this example, we’ll use a different dataset containing 3 columns; First Name, Middle Name, and Last Name. The **Middle Name** column contains some **blank cells**. Let’s match the blanks and then concatenate the values accordingly if a match is found or not.

**Steps:**

- In cell
**F5**enter the following formula:

`=CONCATENATE(B5," ",IF(ISBLANK(C5),"",C5&" "),D5)`

- Press
**Enter**.

**How Does the Formula Work?**

**ISBLANK(C5):**The**ISBLANK function**will return**True**if cell**C5**is blank. Otherwise, it will return**False**.**IF(ISBLANK(C5),””,C5&” “):**The**IF function**checks for matches and if the**logical_test**is**True**returns blank. Otherwise, it returns the value in cell**C5**followed by a**space**.**CONCATENATE(B5,” “,IF(ISBLANK(C5),””,C5&” “),D5):**The**CONCATENATE function**will join the resultant text.

- Drag the
**Fill Handle**down to copy the formula to the other cells.

Full Names include Middle Names where those are present in column **C**, otherwise they don’t.

### Method 5 – Using COUNTA Function

The** COUNTA function** counts cells containing any kind of information, and can be used to find the blank cells, then used in conjunction with the **IF function** to concatenate the matches accordingly.

**Steps:**

- In cell
**F5**enter the following formula:

`=IF(COUNTA(C5)=0,B5&" "&D5,B5&" "&C5&" "&D5)`

- Press
**Enter**to get the result.

**How Does the Formula Work?**

**COUNTA(C5):**The**COUNTA function**returns the number of cells containing any values.**IF(COUNTA(C5)=0,B5&” “&D5,B5&” “&C5&” “&D5):**The**IF function**checks if the**COUNTA function**returns**0**. If the**logical_test**is**True**then the formula will concatenate the values in cells**B5**and**D5**. Otherwise, it will concatenate the values in cells**B5**,**C5**, and**D5**.

- Drag the
**Fill Handle**down to copy the formula.

- The results are as follows.

### Method 6 – Using VBA Code

The **VBA macro** below will concatenate cell values if they match, and return the results with the column header.

**Steps:**

- Go to the
**Developer**tab. - Select
**Visual Basic**.

The** Visual Basic Editor** window will open.

- Select the
**Insert**tab. - Select
**Module**.

A **module** will open.

- Enter the following code in the
**module**:

```
Sub Concatenate_If_Match()
Dim t_col As New Collection
Dim inp_table As Variant
Dim output() As Variant
Dim m As Long
Dim col_no As Long
Dim rng As Range
inp_table = Range("B4", Cells(Rows.Count, "B").End(xlUp)).Resize(, 2)
Set rng = Range("E4")
On Error Resume Next
For m = 2 To UBound(inp_table)
t_col.Add inp_table(m, 1), TypeName(inp_table(m, 1)) & CStr(inp_table(m, 1))
Next m
On Error GoTo 0
ReDim output(1 To t_col.Count + 1, 1 To 2)
output(1, 1) = "State"
output(1, 2) = "Sales Person"
For m = 1 To t_col.Count
output(m + 1, 1) = t_col(m)
For col_no = 2 To UBound(inp_table)
If inp_table(col_no, 1) = output(m + 1, 1) Then
output(m + 1, 2) = output(m + 1, 2) & ", " & inp_table(col_no, 2)
End If
Next col_no
output(m + 1, 2) = Mid(output(m + 1, 2), 2)
Next m
Set rng = rng.Resize(UBound(output, 1), UBound(output, 2))
rng.NumberFormat = "@"
rng = output
rng.EntireColumn.AutoFit
End Sub
```

**How Does the Code Work?**

- We create a
**Sub Procedure**named**Concatenate_If_Match**. - We declare the
**variables**. - We use a
**Set Statement**to set where we want the output. - We use a
**For Next Loop**to go through the input table. - We use the
**ReDim Statement**to size the declared array. - We use another
**For Next Loop**to go through the columns. - We use an
**IF Statement**to check for a match. - We end the
**Sub Procedure**.

**Save**the code and go back to the worksheet.- Go to the
**Developer**tab. - Select
**Macros**.

The **Macro** dialog box will appear.

- Select
**Concatenate_If_Match**as**Macro Name**. - Click
**Run**.

The desired output is returned.

### Method 7 – Using a User Defined Function

A** user defined function** is a function defined by the user for a specific task, and created by writing a **VBA code**. Let’s create a **User defined function **to concatenate if cell values match.

**Steps:**

- Go to the
**Developer**tab. - Select
**Visual Basic**.

The **Visual Basic Editor** window will open.

- Go to the
**Insert**tab. - Select the
**Module**.

A **module **will open.

- Enter the following code in the
**module**:

```
Function CONCATENATE_IF(criteria_range As Range, criteria As Variant, _
concatenate_range As Range, Optional Delimiter As String = ",") As Variant
Dim Results As String
On Error Resume Next
If criteria_range.Count <> concatenate_range.Count Then
CONCATENATE_IF = CVErr(xlErrRef)
Exit Function
End If
For J = 1 To criteria_range.Count
If criteria_range.Cells(J).Value = criteria Then
Results = Results & Delimiter & concatenate_range.Cells(J).Value
End If
Next J
If Results <> "" Then
Results = VBA.Mid(Results, VBA.Len(Delimiter) + 1)
End If
CONCATENATE_IF = Results
Exit Function
End Function
```

**How Does the Code Work?**

- We create a
**Function**named**CONCATENATE_IF**. - We declare the
**variables**for the function. - We use an
**If Statement**to check for a match. - We use the
**CVErr**function to return a user defined error. - We use a
**For Next Loop**to go through the whole range. - We use another
**If Statement**to find a match and then return results accordingly. - We end the
**Sub Procedure**.

**Save**the code and go back to the worksheet.- In cell
**F5**enter the following formula:

`=CONCATENATE_IF($B$5:$B$14,E5,$C$5:$C$14,",")`

- Press
**Enter**to get the result.

**B5:B14**as

**criteria_range**, cell

**E5**as

**criteria**, cell range

**C5:C14**as

**concatenate_range**, and

**“,”**as

**Delimiter**. The formula will concatenate the values from the

**concatenate_range**if the

**criteria**match the

**criteria_range**.

- Drag the
**Fill Handle**down to copy the formula.

- The desired output is returned.

## Things to Remember

- If you use VBA in your Excel workbook then you must save the Excel file as
**Excel Macro-Enabled Workbook**. Otherwise, the VBA code will not work.

**Download Practice Workbook**

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