How to Replace Text in Excel Formula (7 Easy Ways)

Sometimes you may find it necessary to replace text in Excel formula to change the previously written formulas immediately. If you are looking for the easiest ways of doing this task, then you are in the right place. So, let’s get started with the article.

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7 Methods to Replace Text in Excel Formula

Here, we have two formulas in the Discounted Price column and >2000 or not column and we will show the ways to change the text string or numeric string in these formulas.

We have used Microsoft Excel 365 version here; you can use any other version according to your convenience.

replace text in excel formula


Method-1: Replace Text in Excel Formula Manually

Here, we have used a formula with the IF function and got Yes for the prices which are greater than 2000. Now, we want to replace Yes with Greater than 2000 in the formula manually.

replace text in excel formula

Steps:
➤ Select the first cell of the column >2000 or not.
So, it is showing the formula of this cell in the formula bar.

replacing manually

➤ Replace Yes with Greater than 2000 in the formula bar manually.

replacing manually

➤ Press ENTER and drag down the Fill Handle tool.

replacing manually

Result:
In this way, you will be able to replace Yes with Greater than 2000 in the formula.

replace text in excel formula

Read More: How to Find and Replace in Excel Column (6 Ways)


Method-2: Using Replace Option to Replace Text in Excel Formula 

In this section, we will use the Replace option to replace text Yes with Greater than 2000 in the formula of the >2000 or not column.

replace text in excel formula

Steps:
➤ Select the cells of the >2000 or not column.
➤ Go to Home Tab >> Editing Group >> Find & Select Dropdown >> Replace Option.

You can use the shortcut key CTRL+H also instead of this procedure.

replace option

After that, the Find and Replace dialog box will appear.
➤ Write and select the followings

Find what → Yes
Replace with → Greater than 2000
Within → Sheet
Search → By Rows
Look in → Formulas

➤ Select the Replace All option.

replace option

Then, a message box will appear which says “All done. We made 9 replacements.”

replace option

Result:
Afterward, you will be able to replace Yes with Greater than 2000 in the formula.

replace text in excel formula

Read More: Replace Text of a Cell Based on Condition in Excel (5 Easy Methods)


Method-3: Using Go to Special Option to Replace Text in Excel Formula 

You can replace text Yes with Greater than 2000 in the formula of the >2000 or not column by using the Go to Special option also.

replace text in excel formula

Steps:
➤ Go to Home Tab >> Editing Group >> Find & Select Dropdown >> Go To Special Option.

Go To Special option

Then, the Go To Special wizard will open up.
➤ Select the Formulas option and press OK.

Go To Special option

After that, the cells of the >2000 or not column will be selected.

Go To Special option
➤ Follow Method-2 and you will get the new formula with text Greater than 2000 instead of Yes.

Go To Special option


Similar Readings


Method-4: Using a Shortcut Key to Replace Text in Excel Formula 

Here, we will use a shortcut key to replace text in the following formula easily.

replace text in excel formula

Steps:
➤ Press CTRL+TILDE key (the key above the TAB key and below the ESC key)
Then, it will show the formulas used in the >2000 or not column.

shortcut key

Now, follow Method-2 and you will get the new formulas with a text Greater than 2000 instead of Yes.

shortcut key

➤ Press CTRL+TILDE key once again
After that, you will get the new results due to the change of the formula in the >2000 or not column.

shortcut key


Method-5: Using a VBA Code 

In the Discounted Price column, we have the discounted prices after using a formula with a discount rate of 0.06 and now we want to replace this discount rate with 0.04 by changing this value in the formula. To do this here we will use a VBA code.

replace text in excel formula

Step-01:
➤ Go to Developer Tab >> Visual Basic Option

VBA code

Then, the Visual Basic Editor will open up.
➤ Go to Insert Tab >> Module Option

VBA code

After that, a Module will be created.

VBA code

Step-02:
➤Write the following code

Sub replacestring()

Dim oldStr, newStr
oldStr = "0.06"
newStr = "0.04"

newStr = Replace(Range("D5,D6,D7,D8,D9,D10,D11,D12,D13") _
.Formula, oldStr, newStr)

Range("D5,D6,D7,D8,D9,D10,D11,D12,D13").Formula = newStr

End Sub

Here, we have assigned our old value 0.06 in the oldStr variable and 0.04 in the newStr variable and D5,D6,D7,D8,D9,D10,D11,D12,D13 are the cells of our desired ranges.

REPLACE will replace 0.06 with 0.04 in the formulas of these cells and finally store these new values in the newStr variable.

VBA code

➤ Press F5

Result:
In this way, you will be able to replace 0.06 with 0.04 in the formulas of the Discounted Price column.

replace text in excel formula

Read More: Excel VBA to Find and Replace Text in a Column (2 Examples)


Method-6: Using SUBSTITUTE and FORMULATEXT Function with a VBA Code

Here, we will use the SUBSTITUTE function and the FORMULATEXT function along with a VBA code to replace 0.06 with 0.04 in the formulas of the Discounted Price column, and then we will get new prices in the New Price column. For additional calculation, we have added a new column Formula.

replace text in excel formula

Step-01:
➤ Use the following formula in the cell E5

=SUBSTITUTE(FORMULATEXT(D5),0.06,0.04)

Here, D5 is the value of the Discounted Price column.

  • FORMULATEXT(D5) → returns the used formula in cell D5
    Output → C5-C5*0.06
  • SUBSTITUTE(FORMULATEXT(D5),0.06,0.04) becomes
    SUBSTITUTE(C5-C5*0.06,0.06,0.04) → replaces 0.06 with 0.04
    Output → C5-C5*0.04

SUBSTITUTE and FORMULATEXT function

➤ Press ENTER.
➤ Drag down the Fill Handle tool.

SUBSTITUTE and FORMULATEXT function

After that, we have got our new formulas in the Formula column which we want to use to get the new prices in the New Price column.

SUBSTITUTE and FORMULATEXT function

To do this, we have to use a VBA code to create a function at first.

Step-02:
➤ Follow Step-01 of Method-5
➤ Write the following code

Function EVAL(value As String)

Application.Volatile
EVAL = Evaluate(value)

End Function

VOLATILE recalculates whenever calculation occurs in any cells on the worksheet and this VBA code will create a function named EVAL.

SUBSTITUTE and FORMULATEXT function

➤ After saving the code, return to the worksheet.
➤ Type the created function name in cell F5.

=EVAL(E5)

EVAL will return us the value of the formula in cell E5.

SUBSTITUTE and FORMULATEXT function

➤ Press ENTER and drag down the Fill Handle tool.

SUBSTITUTE and FORMULATEXT function

Result:
After that, you will be able to replace 0.06 with 0.04 in the formulas of the New Price column.

replace text in excel formula

Read More: How to Use the Substitute Function in Excel VBA (3 Examples)


Method-7: Using REPLACE and FORMULATEXT Function with a VBA Code

In this section, we will use the REPLACE function and the FORMULATEXT function along with a VBA code to replace 0.06 with 0.04 in the formulas of the Discounted Price column, and then we will get new prices in the New Price column.

replace text in excel formula

Step-01:
➤ Use the following formula in the cell E5

=REPLACE(FORMULATEXT(D5),FIND("*",FORMULATEXT(D5),1)+1,4,0.04)

Here, D5 is the value of the Discounted Price column.

  • FORMULATEXT(D5) → returns the used formula in cell D5
    Output → C5-C5*0.06
  • FIND(“*”,FORMULATEXT(D5),1) → becomes
    FIND(“*”, C5-C5*0.06,1) → finds the position of the sign “*”
    Output → 7
  • FIND(“*”,FORMULATEXT(D5),1)+1 → adds up 1 with the position of the sign “*”
    Output → 8
  • REPLACE(FORMULATEXT(D5),FIND(“*”,FORMULATEXT(D5),1)+1,4,0.04) becomes
    REPLACE(C5-C5*0.06,FIND(“*”,8,4,0.04) → replaces 0.06 with 0.04
    Output → C5-C5*0.04

REPLACE and FORMULATEXT function

➤ Press ENTER.
➤ Drag down the Fill Handle tool.

REPLACE and FORMULATEXT function

After that, we have got our new formulas in the Formula column which we want to use to get the new prices in the New Price column.

REPLACE and FORMULATEXT function

To do this, we will use our created function EVAL in the previous method.

Step-02:
➤ Type the following formula in cell F5.

=EVAL(E5)

EVAL will return us the value of the formula in cell E5.

REPLACE and FORMULATEXT function

➤ Press ENTER.
➤ Drag down the Fill Handle tool.

REPLACE and FORMULATEXT function

Result:
Finally, you will be able to replace 0.06 with 0.04 in the formulas of the New Price column.

replace text in excel formula

Read More: Find and Replace a Text in a Range with Excel VBA (Macro and UserForm)


Practice Section

For doing practice by yourself we have provided a Practice section like below in a sheet named Practice. Please do it by yourself.

practice


Conclusion

In this article, we tried to cover some of the ways to replace text in Excel formula. Hope you will find it useful. If you have any suggestions or questions, feel free to share them in the comment section.


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Tanjima Hossain

Tanjima Hossain

Hello everyone, This is Tanjima Hossain. I have completed my graduation from BUET. Then I have started working as a technical writer in SOFTEKO. I have grown interest in technical content writing, research topics, numerical analysis related field and so I am here. Besides this I love to interact with different people and I love to spend my spare time by reading, gardening ,cooking etc.

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