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How to Assign Value to Text and Sum in Excel (2 Easy Methods)

Excel is the most widely used tool for dealing with massive datasets. We can perform myriads of tasks of multiple dimensions in Excel. Excel is very useful for research and analysis. While analyzing any questionnaire, especially a Likert scale, we need to assign values to texts and then do further calculations. We can do that easily in Excel. In this article, I will show you 2 methods in Excel to assign value to text and sum.


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2 Easy Methods to Assign Value to Text and Sum in Excel

This is the dataset for today’s article. We have some movies and the remarks of some critics. I have assigned some values to these remarks. With these values, I will calculate the total score of each movie.

excel assign value to text and sum


1. Merge SUM and COUNTIF Functions to Assign Value to Text and Sum

First of all, I will show the use of the COUNTIF and SUM functions to assign values to text and then calculate the sum. Let’s do it step by step.

Steps:

  • First of all, go to F5 and write down the following formula
=SUM(COUNTIF(C5:E5,$H$5:$H$7)*$I$5:$I$7)

Formula Explanation:

Here, Excel assigns,

  • 5 for Good
  • 3 for Average
  • 1 for Bad

Then, Excel calculates the sum using the values in the range C5:E5.

excel assign value to text and sum

  • Now, press ENTER. Excel will return the output.

excel assign value to text and sum

Note: This is an array formula. So, if you are using earlier versions of Excel, you must press CTRL+SHIFT+ENTER instead of ENTER only.
  • After that, use Fill Handle to AutoFill up to F13.

Read More: How to Use SUMIF with Text in Excel (9 Easy Ways)


Similar Readings


2. Combine SUM, INDEX, MATCH, N, and IF Functions to Assign Value to Text and Sum

Now, I will show another method that will use a combination of SUM, INDEX, MATCH, N, and IF functions to assign value to texts and calculate the sum. The formula will be a bit complex. However, the formula breakdown will help you understand easily.

Steps:

  • Go to F5 and write down the following formula
=SUM(INDEX($I$5:$I$7,N(IF(1,MATCH(C5:E5,$H$5:$H$7,0)))))

excel assign value to text and sum

Formula Breakdown:

  • MATCH(C5:E5,$H$5:$H$7,0)
    • Output: {1,2,1}
  • IF(1,MATCH(C5:E5,$H$5:$H$7,0))
    • Output: {1,2,1}
  • N(IF(1,MATCH(C5:E5,$H$5:$H$7,0)))
    • Output: {1,2,1}
  • INDEX($I$5:$I$7,N(IF(1,MATCH(C5:E5,$H$5:$H$7,0))))
    • Output: {5,3,5}
  • SUM(INDEX($I$5:$I$7,N(IF(1,MATCH(C5:E5,$H$5:$H$7,0)))))
  • SUM(5,3,5)
    • Output: 13
  • Now, press ENTER to get the output.

  • After that, use Fill Handle to AutoFill up to F13.

excel assign value to text and sum

Read More: How to Sum Text Values Like Numbers in Excel (3 Methods)


Things to Remember


Conclusion

In this article, I have explained 2 methods in Excel to assign value to text and sum. I hope it helps everyone. If you have any suggestions, ideas, or feedback, please feel free to comment below. Please visit Exceldemy for more useful articles like this.


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Akib

Akib

Hi, this is MD Akib Bin Rashid. I completed my BSc in Engineering back in 2019. After that, I did an MBA. Then, I joined as an Excel and VBA Content Developer at SOFTEKO Digital. Being passionate about data analytics and finance, I will try to assist you with Excel

2 Comments
  1. Very useful
    Good job and God bless you

  2. Hi G0DWIN,
    Thank you for your kind words!

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