In Microsoft Excel**, **the** Advanced Filter** option is helpful when looking for data that meets two or more criteria. In this article, we will discuss applications of the **Advanced Filter **criteria range in Excel.

## Advanced Filter Criteria Range in Excel: 18 Applications

**1. Use of Advanced Filter Criteria Range for Number and Dates**

First and foremost, we will get introduced to our dataset. Column** B** to Column** E** represents various data associated with sales. Now we can implement here **Advanced Filter **with criteria range. In this example, we will use Advanced Filter Criteria Range for filtering numbers and dates. We are going to extract all data where sales quantity is greater than **10**. Let’s see the procedure.

- Firstly, in the
**Data**tab, select the**Advanced**command from the**Sort & Filter**option. A dialogue box named**Advanced Filter**will appear.

- Next, select the entire table
**(B4:E14)**for the**List range**. - Select cell
**(C17:C18)**as**Criteria range**. - Press
**OK**.

- Finally, we can see only the data having quantities larger than
**10**.

**Note:
**1. Select the criteria with two rows at least.

2. We will use headers for the related columns where filtering criteria will be applied.

**2. Filter Text Value with Advanced Filter Criteria**

We can compare text values using logical operators in addition to numbers and dates. In this section, we will discuss how we can filter text value with Advanced Filter Criteria for an exact match of Text as well as having a specific character at the beginning.

**2.1 For Exact match of Text**

In this method,** Filtering** will return us the exact value of the input text. Suppose we have the following dataset of sales along with a new column **City**. We will extract only the data for the city **‘NEW YORK’**. Just do the following steps to perform this action:

- In the beginning, select cell
**C18**. Insert the following formula:

`=EXACT(D5," NEW YORK")`

- Press
**Enter**.

- Next, select the following filter criteria range:

**List Range: B4:F14**

**Criteria Range: C17:C18**

- Hit
**OK**.

- Lastly, we will get only the data for the city
**‘NEW YORK’**.

#### 2.1 Having Specific Character at the Beginning

Now we will filter text values for starting with a specific character rather than an exact match. Here, we will extract only the values of cities starting with the word **‘New’**. Let’s see how to do that.

- Firstly, select the criteria ranges in the
**Advanced Filter**box:

**List Range: B4:F14**

**Criteria Range: C18:C19**

- Press
**OK**.

- Finally, we will get the data for all cities starting with the word
**‘New’**.

### 3. Use Wildcards with Advanced Filter Option

The use of wildcard characters is another way to apply **Advanced Filter **with criteria range. Usually, there are three types of wildcard characters in excel:

**? (Question Mark)** – Represents any single character in a text.

*** (Asterisk)** – Represents any number of characters.

**~ (Tilde)** – Represents the presence of a wildcard character in the text.

We can search for a specific text string in our dataset by using **Asterisk (*)**. In this example, we find the names of salespeople starting with the text **‘J’**. To do that, we need to follow these steps.

- First, open the
**Advanced Filter**window. Select the following criteria range:

**List Range: B4:F14**

**Criteria Range: C17:C18**

- Press
**OK**.

- Finally, we will get the names of salespeople only that start with text
**‘J’**.

### 4. Apply Formula with Advanced Filter Criteria Range

One more way to use Advanced Filter criteria range is to apply formulas. In this example, we will extract the sales amount greater than **$350**. Just follow the below steps to this:

- In the beginning, select cell
**C19**. Insert the following formula:

`=F5>350`

- Hit
**OK**.

The formula iterates the value of sales amount whether it is greater than **$350** or not.

- Next, select the following criteria range in the
**Advanced Filter**dialogue box:

**List Range: B4:F14**

**Criteria Range: C17:C19**

- Press
**OK**.

- So, we can see the data for only the values of sales greater than
**$350**.

### 5. Advanced Filter with AND Logic Criteria

We will now introduce **the AND function** in the Advanced Filter Criteria Range. This logic uses two criteria. It returns the output value when data satisfies both criteria. Here we have the following dataset. In this dataset, we will filter data for the city of **New York **as well as having sales value **>= 200**. Let’s see how to do that.

- First, go to the
**Advanced Filter**dialogue box select the following criteria range:

**List Range: B4:F14**

**Criteria Range: C18:C19**

- Press
**OK**.

- Finally, we will get the dataset for only the city of
**New York**having a**sales**value greater than**$250**.

### 6. Use of OR Logic with Advanced Filter Criteria Range

Like the **AND **logic, **the OR function **uses two criteria also. **AND **logic returns output if both criteria are fulfilled whereas **OR **logic returns if only one criterion is fulfilled. Here we will data for the cities **New York **and **Texas **only. Just follow the below steps to perform this action:

- In the beginning, open the
**Advanced Filter**dialogue box. Input the following criteria range:

**List Range: B4:F14**

**Criteria Range: C18:C20**

- Hit
**OK.**

- Finally, we get the dataset only for the cities
**New York**and**Texas**.

### 7. Combination of AND & OR Logic as Criteria Range

Sometimes we may need to filter data for multiple criteria. In that case, we can use a combination of **AND **& **OR **logic. We will extract data from the following dataset based on the given criteria. Just do the following steps to perform this action:

- Firstly, open the
**Advanced Filter**dialogue box. Select the following criteria:

**List Range: B4:F14**

**Criteria Range: C18:C20**

- Then press
**OK.**

- So, we can see the dataset only which matches our criteria.

### 8. Using Advanced Filter Criteria Range to Extract Specific Columns

In this example, we will filter specific parts of a dataset. After filtering we will move the filtered part into another column. We will use the following dataset to perform this action through the below procedure.

- First, from the
**Advanced Filter**dialogue box select the following criteria:

**List Range: B4:F14**

**Criteria Range: C18:C20**

- Select
**copy to another location**option. - Input
**Copy to**range**H8:I10**. - Hit
**OK.**

- So, we get the filtered data in
**H8:I10**according to our criteria.

### 9. Copy Data to Another Worksheet after Filtering

In this example, we will also copy data in another worksheet whereas in the previous example we did it in the same worksheet. Do the following steps to execute it:

- First, go to
**‘Another Worksheet-2’**where we will copy data after filtering.

We can see two columns **‘City’** and** ‘Sales’ **in **‘Another Worksheet-2’**.

- Next, open the
**‘Advanced Filter’**dialogue box.

- Then go to
**‘Another Worksheet-1’**. Select the following criteria:

**List Range: B4:F14**

**Criteria Range: C18:C19**

- Now, select
**copy to another location**option.

- After that, go to
**‘Another Worksheet-2’**. Select**Copy to**Range**B2:C4**. - Press
**OK**.

- Finally, we can see the filtered data in
**‘Another Worksheet-2’**.

### 10. Extract Unique Records with Advanced Filter Criteria

In this case, we will extract only the unique values from a specific column. From the following dataset, we will extract unique values of cities in another column. Just do the steps:

- In the beginning, open the
**Advanced Filter**window. Select the criteria

**List range: D4:D14**

- Next, select the option
**Copy to another location**. - Then, input
**Copy to**range as**H4:H8**. - Check the box
**Unique records only**. - Press
**OK**.

- Finally, we can see the names of cities with unique records only in column
**H**.

### 11. Find Weekdays with Advanced Filter Criteria Range

We can find Weekdays with Advanced Filter Criteria Range. Here we will use the following dataset to illustrate this process:

- Firstly, select cell
**C19**. Insert the following formula:

`=AND(WEEKDAY(B5)<>1,WEEKDAY(B5)<>7)`

- Next, set the following criteria range in the
**Advanced Filter**dialogue box:

**List Range: B4:F14**

**Criteria Range: C18:C19**

- Press
**OK**.

- Finally, we will get the
**Date**values only for weekdays.

🔎 **How Does the Formula Work?**

**WEEKDAY(B5)<>1: 1**denotes**Sunday.**This part set the criteria that the date is not**Sunday**.**WEEKDAY(B5)<>7: 7**denotes**Sunday.**This part set the criteria that the date is not**Saturday**.**AND(WEEKDAY(B5)<>1,WEEKDAY(B5)<>7):**Set the criteria that the day is neither**Saturday**nor**Sunday**.

### 12. Apply Advanced Filter to Find Weekend

We can also use the Advanced Filter Criteria Range to find the **Weekend** from a Date column. Let’s see how to do that using the following dataset:

- In the beginning select cell C19. Insert the following formula:

`=OR(WEEKDAY(B5)=1,WEEKDAY(B5)=7)`

- Press
**Enter**.

- Next, from the
**Advanced Filter**dialogue box select the following criteria range:

**List Range: B4:F14**

**Criteria Range: C18:C19**

- Press
**OK**.

- So, we can see only the values of the weekend in the
**Date**column.

### 13. Use Advanced Filter to Calculate Values Below or Above Average

In this section, we will calculate the below or above average value by using **Advanced Filter Criteria Range**. Here we will only filter the sales value which is greater than the average sales value.

- First, select cell
**C19**. Insert the following formula:

`=E5>AVERAGE(E5:E14)`

- Next, open the
**Advanced Filter**dialogue box. Input the following criteria range:

**List Range: B4:F14**

**Criteria Range: C18:C19**

- Press
**OK**.

- So, we get only the dataset for sales value greater than the average value.

### 14. Filtering Blank Cells with OR Logic

If our dataset consists of blank cells, we can extract blank cells by using **Advanced Filter**.

We have the following dataset. The dataset consists of **blank cells**. We have set the criteria by using the following formula:

`=B5=""`

- First, go to the
**Advanced Filte**r dialogue box. Input the following criteria:

**List Range: B4:F14**

**Criteria Range: C17:C22**

- Press
**OK**.

- Finally, we get the dataset that only consists of blank cells.

### 15. Apply Advanced Filter to Filter Non-Blank Cells using OR as well as AND Logic

In this example, we will eliminate blank cells whereas in the previous example we eliminated the nonblank cells. We have set the following criteria for using the formula:

`=B5<>""`

- Firstly, go to the
**Advanced Filter**dialogue box. Insert the following criteria range:

**List Range: B4:F14**

**Criteria Range: C17:G18**

- Now press
**OK**.

- So, we get the dataset free from blank cells.

### 16. Find First 5 Records Using Advanced Filter Criteria Range

Now we will implement the Advanced Filter option for extracting the** first 5** records from any kind of dataset. In this example, we will take the first five values of the **Sales **column. To perform this we will first set the criteria based on the following formula:

`=F5>=LARGE($F$5:$F$14,5)`

After that, just do the following steps:

- In the beginning, go to the
**Advanced Filter**dialogue box. Insert the following criteria range:

**List Range: B4:F14**

**Criteria Range: C17:C18**

- Hit
**OK**.

- Finally, we get the top five records of the
**Sales**column.

### 17. Use Advanced Filter Criteria Range to Find Bottom Five Records

We can use the Advanced Filter option to find the** bottom five** records also. To find the bottom five records for the **Sales **column, we will create the following criteria using the below formula:

`=F5<=SMALL($F$5:$F$14,5)`

Then follow the below steps to perform this action:

- First, insert the following criteria range in the
**Advanced Filter**dialogue box:

**List Range: B4:F14**

**Criteria Range: C17:C18**

- After that, press
**OK**.

- Lastly, we can see the bottom five values of the
**Sales**column.

### 18. Filter Rows According to a List’s Matched Entries Using Advanced Filter Criteria Range

Sometimes we may need to compare between two columns or rows of a dataset to eliminate or keep particular values. We can use the match entry option to perform this kind of action.

#### 18.1 Matches with Items in a List

Suppose we have the following dataset with two columns of cities. We will take only the matching entries between these two columns. In order to do this we will set the following criteria using the below formula:

`=C5=E5`

Just do the following steps to perform this action:

- In the beginning, open the
**Advanced Filter**option. Insert the following criteria range:

**List Range: B4:F14**

**Criteria Range: C17:C18**

- Hit
**OK**.

- Lastly, We can see the same value in two columns of cities.

#### 18.2 Do Not Matches with Items in a List

The previous example was for matching entries whereas this example will filter non-matching entries. We will set the criteria by using the following formula:

`=C5<>E5`

Let’s see how to perform this:

- First, from the
**Advance Filter**insert the following criteria range:

**List Range: B4:F14**

**Criteria Range: C17:C18**

- Then, press
**OK**.

- Finally, we will get the values of cities in
**Column C**and**Column E**that do not match with one another.

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## Conclusion

In this article, we have tried to cover all the methods of the **Advanced Filter Criteria Range** option. Download our practice workbook added to this article and practice yourself. If you feel any confusion or have any suggestions just leave a comment below, we will try to reply to you as soon as possible.

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