There is a wide range of suitable methods to** sum up **a range of cells based on column and row criteria in MS Excel. In this article, we’ll try to illustrate how you can use a number of appropriate functions or formulas related to summing up the cells under column and row criteria. Furthermore, for conducting the session we’re going to use **Microsoft 365 version**_{.}

## Download Practice Workbook

You can download the Excel workbook that we used to prepare this article.

## 7 Handy Approaches to Sum Based on Column and Row Criteria in Excel

Here, we’ll describe** 7 handy methods **to** sum up** based on column and row criteria in MS Excel. For your better understanding, we will use a sample dataset where the sales of computers of different brands have been recorded over** 6 months**. Which has **8** columns. They are **Brand, Device Category, Jan, Feb, Mar, Apr, May, **and **Jun**. The dataset is given below.

### 1. Using SUMPRODUCT Function to Sum Based on Column and Row Criteria

In this section first, we’ll find out the number of **HP** devices sold in **January**. We can do this with the help of **the SUMPRODUCT function**. The syntax of this function is-

**=SUMPRODUCT(array1,[array2],array3],….)**

Here, the **SUMPRODUCT** function returns the sum of the products of corresponding ranges or arrays.

📌 **Steps:**

- Firstly, based on our dataset, we have to type in
**Cell L10**.

`=SUMPRODUCT((D5:I14)*(D4:I4="Jan")*(B5:B14="HP"))`

- After that, pressing
**ENTER**, you’ll find a total of**23 HP**devices have been sold in**January**.

🔎 **How Does This Formula Work?**

- In the arguments of the function,
**D5:I14**is the range of cells that is to be considered for our calculation.

- By typing
**D4:I4=”Jan”**as well as**B5:B14=”HP”**we’re assigning the criteria along the row & column in the function.

**Read More: SUMIF Multiple Ranges [6 Useful Ways]**

### 2. Combining SUM & IF Functions to Sum under Column and Row Criteria

We can also combine **SUM** & **IF** functions together to find a similar output. Before getting down to the function, let’s have a glance at the syntaxes of **SUM** & **IF** functions.

**Syntax of SUM:**

**=SUM(number1,[number2],….)**

**Function of SUM:**

Adds all the numbers in a range of cells.

**Syntax of IF:**

**=IF(logical_text,[value if true],[value if false])**

**Function of IF:**

Checks whether a condition is met, and returns one value if **TRUE**, and another value if **FALSE**.

📌 **Steps:**

- Firstly, In Cell
**L10**, type.

`=SUM(IF(D4:I4=L9,IF(B5:B14=L8,D5:D14)))`

- Secondly, press
**ENTER**& the function will return as**23**.

🔎 **How Does This Formula Work?**

- Firstly, by combining
**two IF**functions in the arguments, the formula goes through all the sales recorded in the chart & returns as**{8,15, FALSE, FALSE…}**.

- Secondly, the
**SUM**function then sums up the number values to**23 (8+15)**.

### 3. Applying SUMIF Function to Sum Based on Column and Row Criteria

Here, **the SUMIF function** is another useful function that we can use to evaluate the previous result. This function adds the cells specified by a given condition or criteria. The syntax of the **SUMIF **function is.

**=SUMIF(range, criteria, [sum_range])**

#### i) Using SUMIF with Multiple AND Criteria

Now, we will use the **SUMIF** function with multiple **AND** criteria.

📌 **Steps:**

- Firstly, type in Cell
**L10**.

`=SUMIF(B5:B14,L8,D5:D14)`

- Secondly, press
**ENTER**.

As a result, you will get the** total sales **number for the **HP** brand in **January**.

#### ii) Using SUMIF with Multiple OR Criteria

Now, we want to add more conditions to the functions. Basically, we’ll find out the number of **HP **as well as **Lenovo** devices sold in **January**. Here, we can use** two SUMIF **functions here for** two** different criteria & then simply add the resultant values.

📌 **Steps:**

- Firstly, in the
**Cell L10**, we have to type:

`=SUMIF(B5:B14,L7,D5:D14) + SUMIF(B5:B14,L8,D5:D14)`

- Secondly, press
**ENTER**& you’ll see the resultant value as**42**.

**Read More: Use of the SUMIF Function across Multiple Columns in Excel (4 Methods)**

### 4. Incorporating SUMIF, INDEX & MATCH Functions in Excel

Here, by using **INDEX** & **MATCH** functions we can find out the result more precisely. But, before going to the steps, let’s have a look at how these** INDEX **& **MATCH** functions work.

**Syntax of INDEX:**

**=INDEX(array, row_num, [column_num])**

**or,**

**=INDEX(references row_num, [column_num], [area_num])**

**Function of INDEX:**

Returns a value or reference of the cell at the intersection of the particular row & column, in a given range.

**Syntax of MATCH:**

**=MATCH(lookup_value, lookup_array, [match_type])**

**Function of the MATCH:**

Returns the relative position of an item in an array that matches a specified value in a specified order.

📌 **Steps:**

- As we’re going to find out the number of sales of
**HP**devices in**January**once again, we have to type in the Cell**L10:**

`=SUMIF(B5:B14,L8,INDEX(D5:I5,MATCH(L9,D4:I4,0)))`

- Now, press
**ENTER**& you’ll get the resultant value as**23**.

🔎 **How Does This Formula Work?**

- Here, the
**MATCH**function looks for the position of the month**‘Jan’**in the range of cells**D4:I4**. - Then, the
**INDEX**function then stores all the sales in the column of**‘Jan’**as a reference. - After that, the
**SUMIF**function finally sums up the sales of**HP**devices only.

### 5. Using SUMIFS Function to Sum Based on Column and Row Criteria

Now, we will use **the** **SUMIFS function** to **sum up **a range of cells based on column and row criteria in MS Excel. Here, the **SUMIFS** is the subcategory of the** SUMIF** function which adds the cells specified by a given set of conditions or criteria & we can use this function to add **multiple criteria** in a single function. We don’t need to type** two **different functions to sum in the function bar.

Here, the syntax of this function is.

**=SUMIFS(sum_range, criteria_range1, criteria1, [criteria_range2, criteria2],…..)**

#### i) Using SUMIFS to SUM under Multiple AND Criteria Based on Column and Row

Now, with the help of this **SUMIFS** function, we want to know the number of sales of **HP** **notebooks** in **January**.

📌 **Steps:**

- Firstly, in the Cell
**L10**, type:

`=SUMIFS(D5:D14, B5:B14, L8, C5:C14,L9)`

- Secondly, press
**ENTER**& you’ll get the return value,**15**.

**Read More: SUMIF with Multiple Criteria for Different Columns in Excel**

#### ii) Use of SUMIFS with Multiple OR Criteria to Sum Based on Data Columns and Rows

Now we’ll deal with more criteria & so we can add the **SUMIFS** function too for obtaining the desired output. From our dataset, we want to know the total number of sales of **HP notebooks** in **January** and **Lenovo desktops** in **April** together.

📌 **Steps:**

- Firstly, based on our criteria, the formula in the
**Cell L11**will be:

`=SUMIFS(D5:D14,B5:B14,L9,C5:C14,L10)+SUMIFS(G5:G14,B5:B14,M9,C5:C14,M10)`

- Secondly, press
**ENTER**& you’ll obtain the total count as**18**.

#### iii) Using SUMIFS to Sum Based on Column and Row Criteria with Dates

Now, we can input dates criteria also in our functions. Here, our dataset is now quite different from the previous one. A computer shop has sold a number of devices & there are dates of purchase, dates of delivery and the prices of the devices are recorded in the table. In addition, we want to know the total payments that the shop will receive after delivering the rest of the products (**purchased after May**) from the date **08-July-2021**.

📌 **Steps:**

- Firstly, in the
**Cell I16**, we have to type:

`=SUMIFS(F5:F27,D5:D27,">=6/1/2021",E5:E27,">="&I14)`

- Secondly, press
**ENTER**& you’ll find the total payments as**$5,990**to be received by the shop after deliveries.

#### iv) Inserting SUMIFS to Sum under Column and Row Criteria with Blank & Non-Blank Cells

We can also deal with blank as well as non-blank cells while summing a range of data based on multiple criteria with the **SUMIFS** function. In our dataset now, there are a few missing values in the columns of **Date of Purchase** & **Date of Delivery**. At this time, we want to know the total price of the products that have been purchased but not delivered yet.

📌 **Steps:**

- Firstly, in the Cell
**I16**, our formula for the given criteria will be:

`=SUMIFS(F5:F27,D5:D27,"<>",E5:E27,"=")`

- Secondly, press
**ENTER**& you’ll find a total of**$3320**to be received after deliveries of the rest of the products or devices.

Here, we’re using** “<>”** to exclude the **blank** cells & inserting** “=”** as another criterion that denotes the inclusion of blank cells.

**Read More: SUMIF with Multiple Criteria (5 Easiest Examples)**

### 6. Using Array Formula to Sum Based on Column and Row Criteria

In this section, we’ll determine the total number of sales in **June** for** HP**, **Lenovo** & **Asus** devices. And we can do it by using the array formula too.

📌 **Steps:**

- Firstly, in the Cell
**L10**, type:

`=SUM(SUMIF(B5:B14,{"HP","Lenovo","Asus"},I5:I14))`

- Secondly, press
**ENTER**& you’re done.

**curly brackets**to include the names you cannot use

**cell references**here. Actually, you have to use

**Double-Quotes**to input the names inside the array.

### 7. Fusing SUMPRODUCT & SUMIF Functions Together to Sum under Column and Row Criteria

If you want to avoid typing the names & including the cell references, then you can insert the **SUMPRODUCT** along with **SUMIF** functions to obtain a similar result.

📌 **Steps:**

- Firstly, in the
**Cell L10**, our formula will be:

`=SUMPRODUCT(SUMIF(B5:B14,L7:L9,I5:I14))`

- Secondly, press
**ENTER**& you’re done.

## Practice Section

Now, you can practice the explained method by yourself.

## Concluding Words

We hope all these methods mentioned in the article will help you to use these functions in your regular Excel tasks. Also, you can suggest in the comment section if you think we’ve missed a point or method that should have been added too. Or, you can check out our other articles related to Excel functions on our **Exceldemy** website.