How to Use Format Painter for Multiple Rows in Excel

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The Format Painter tool is very useful for copying the format of cells to multiple rows. Using the Format Painter, one can apply formatting to adjacent as well as non-adjacent rows. In this article, we will show you how to use Format Painter for multiple rows in Excel using five easy methods.

How to Use Format Painter for Multiple Rows in Excel: 5 Easy Ways

In this article, we will demonstrate five easy methods to use Format Painter for multiple rows in Excel. We will use the following dataset for this purpose.

1. Utilize Go To Dialog Box

In the first step, we will utilize the Go To dialogue box to format multiple rows. The procedure is discussed below.

Steps:

• First of all, select the rows (4 to 6) with formatted cells.
• Then click on the Home tab and go to,

Home â†’ Clipboard â†’ Format Painter

• After that pressÂ  F5Â  to open the Go To dialogue box.
• Now type the range of rows (8 to 10) you want to format and pressÂ  Enter .

• As a result, rows 8 through 10 will be formatted like rows 4 to 6.

2. Use Keyboard Shortcuts

In this method, we will apply keyboard shortcuts to use Format Painter for multiple rows in Excel. We will copy the format of rows 4 to 6 and apply it to the 8th, 9th, and 10th rows. Read the following steps to learn how to do it.

Steps:

• First, select cells B4 to F6 and pressÂ  Ctrl + C .
• Next, select cell B8 and pressÂ  Shift + F10Â  simultaneously, and then pressÂ  R .

• Consequently, you will have the proper formatting in your desired rows.

3. Utilize Single-Click Process to Use Format Painter for Multiple Rows

This is a very quick and efficient method to format multiple adjacent rows. The steps to do so are described in the following section.

Steps:

• First of all, select the rows whose formatting you want to apply. In this example, we selected rows 4, 5, and 6.
• Then from the Home tab, go to,

Home â†’ Clipboard â†’ Format Painter

• Finally, click on cell B8 and the formatting will be copied to rows 8 to 10.

4. Use Double-Click to Format Non-Adjacent Rows

This method is useful if you need to copy formatting to non-adjacent cells. In the following example, we want to copy the formatting of the 4th row and apply it to the 8th and 10th rows. Keep reading to learn the steps to do it.

Steps:

• First, select the 4throw.
• Then navigate to the Home tab and double-click on Format Painter in the ClipboardÂ section.
• Then click on rows 8 and 10.
• Hence, you will have the formatting of the 4th row in rows 8 and 10.

5. Apply Conditional Formatting to Use Format Painting for Multiple Rows

In this method, we will use Format Painter to apply conditional formatting to multiple rows in Excel. The cells with Quantity > 900 in this example have a light blue cell color and a bold font. We want to copy this conditional formatting to cells C9 to F10. The steps are discussed below.

Steps:

• First, select the conditionally formatted cells C5 to F6.
• Then from the Home tab, go to,

Home â†’ Clipboard â†’ Format Painter

• Finally, click on cell C9.
• Consequently, in rows 9 and 10, cells with a Quantity greater than 800 will have the desired conditional format.

Notes
• If you need to format non-adjacent cells, you can use the 4thmethod.
• Keep in mind that Format Painter only copies the format of a cell, not the content.

Conclusion

Thanks for making it this far. I hope you find this article useful. Now you know five easy methods to use Format Painter for multiple rows in Excel. Please let us know if you have any further queries, and feel free to give us any recommendations in the comment section below.

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Alif Bin Hussain

Hello! Welcome to my Profile. Currently, I am working and doing research on Microsoft Excel and here I will be posting articles related to this. My last educational degree was BSc and my program was Civil Engineering from Bangladesh University of Engineering & Technology (BUET). I am a fresh graduate with a great interest in research and development. I do my best to acquire new information and try to find out the most efficient solutions.

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