How to Expand or Collapse Rows with the Plus Sign in Excel – 4 Easy Methods

The following dataset contains the sales for the months of March and April of 2022.

Method 1 -Using the Group Feature to Expand or Collapse Rows Manually

Steps:

• Select all cells in March 22.
• In the Data tab, choose the Outline group.
• Select Group.

• The Group window will open.
• Choose Rows and click OK.

Look at the left side of the dataset.

• A minus sign is displayed. If you click it, the dataset will collapse and a plus sign will be displayed.

To expand the dataset, click the plus sign.

Method 2 – Expanding and Collapsing Multi-Level Rows in Excel

Steps:

• Select 2 items in March.
• In the Data tab, choose Outline.
• Select Group.

A minus sign is displayed on the left side.

The dataset can be collapsed.

• Grouping can also be applied to other data:

• Collapse the dataset to see multi-level grouped data.

Read More: How to Create Collapsible Rows in Excel

Method 3 – Applying the Auto Outline Command

Steps:

• Select a cell in the dataset.
• In the Data tab, select Outline.
• In Group, choose Auto Outline.

This is the output.

• Collapse the dataset by pressing the minus sign.

Method 4 – Expanding Rows with the Entire Outline

Steps:

• Select a cell.
• In the Data tab, choose Outline.
• Select Show Detail.

This is the output.

How to Expand and Collapse Columns with the Plus Sign

Steps:

• Go to the Data tab.
• In Group, select Outline.

• The Group window will open. Choose Columns and press OK.

A minus sign appears at the top of the column.

• Click the minus sign and the column will collapse.

A plus sign is displayed. By pressing it, columns will expand.

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