When you deal with sensitive data or some data you don’t want to reveal, you must encrypt the cell contents. Encryption is necessary for the protection of your valuable data. Otherwise, there is a risk that someone using the same worksheet may get access to the data. You can protect your Excel file with a password but when you want to encrypt a specific cell, you need to assign a VBA macro code to it. It could be a difficult task for you. But don’t worry. We are here to solve your problem. In this article, we will show you how to encrypt cell contents in Excel in a simple and straightforward manner. So, let’s get started.
Excel Encrypt Cell Contents: 2 Useful Methods
For the encryption method, we have taken a dataset of some Account Names, Card Numbers, and passwords. But as you know, Passwords are very sensitive data. We want to encrypt with the Password.
Not to mention, we have used the Microsoft 365 version. You can use any other version at your convenience.
1. Applying VBA Macros to Encrypt Cell Contents
You may use VBA macro code to encrypt the content. All you need to do is specify a code and run the code. We created a button that allows you to encrypt or decrypt data with a single click. For writing the VBA code, you have to follow the below steps.
- Firstly, go to the Developer tab >> choose Visual Basic. If you don’t see it on the ribbon, then you need to enable the Developer tab.
Now the Visual Basic Application dialog box appears. You can access it by pressing ALT + F11 on your keyboard.
- From there, go to the Insert tab >> Module >> Module1.
- In the General box of Module 1 write down the below VBA code.
Option Explicit Function SToByteArray(str As String) As Variant Dim A() As Byte A = str SToByteArray = A End Function Function ByteArrayToS(A() As Byte) As String Dim str As String str = A ByteArrayToS = str End Function Function scramble(str As String) As String Const Hidden_Password As String = "K*4HD%f#nwS%sdf032#gfl!HLKN*pq7" Dim stringA() As Byte, passwordA() As Byte stringA = SToByteArray(str) passwordA = SToByteArray(Hidden_Password) Dim upperLim As Long upperLim = UBound(stringA) ReDim scrambledA(0 To upperLim) As Byte Dim i As Long For i = LBound(stringA) To upperLim scrambledA(i) = stringA(i) Xor passwordA(i) Next i scramble = ByteArrayToS(scrambledA) End Function
This code declares the function scramble as a String. And we also set a Hidden_Password in the function.
- At this moment, we open a new module where we insert a new code.
Option Explicit Sub EncryptData() Dim r r = 5 Do While Cells(r, 4) <> "" Cells(r, 4) = scramble(Cells(r, 4)) r = r + 1 Loop End Sub
Here, we take the Sub as EncryptData. We declare the range as r. In our dataset, the encrypted data starts with row_number 5. So, the code will start to encrypt in row 5. We want to set the encryption in the 4th column. So, we set column number 4 in the Cells of the code. We transform it with the scramble sub-function we declared in the previous code. In the sub-function box, we put the Cells there.
Eventually, you get the data encrypted after running the code with the F5 key.
You can add a button in Excel utilizing the Form Controls in your worksheet. By doing this, you can easily encrypt and decrypt the data with the help of a single click on the button.
- Consequently, after adding the button to the worksheet, right-click on the button and choose Assign Macro from the Context Menu.
- Sequentially, the Assign Macro dialog box appears. Select the Macro name as EncryptData.
Eventually, a button is created. Similarly, you can create a Decrypt button. See the below GIF for better visualization.
Read More: How to Create Encryption Function in Excel
2. Using Encrypt/Decrypt Add-in for Cell Contents
You can get the add-in to encrypt or conceal cells. You can download the Spreadsheet Cell Conceal add-in from Microsoft AppSource. After getting the add-in for your Microsoft Excel file, you have to go to the CIMCON command in the Home tab and choose Encrypt/Decrypt.
- Consequently, the Cell Conceal window appears. Select the cell range that you want to encrypt. Move to Masked data and retain the Mask character (*).
- Then, create a password and confirm it for the decryption of the cells.
- Finally, hit the Encryption button.
Your data has been encrypted, as you can see in the image below.
Read More: How to Decrypt Excel File Without Password
Alternative of Encryption: Using Excel Functions to Mask Cell Contents
You can mask your contents as an alternative to the encryption process. The use of masks in the file hides the dataset that you don’t want to reveal. Follow the steps to do this.
- Firstly, select the entire column in which you want to put a mask.
- Secondly, go to the Format Cells option.
Note: you can open the Format Cells dialog box by pressing CTRL + 1 button.
- Subsequently, the Format Cells dialog box appears. Choose Custom as the Category and put ;;;** as Type. Hit the OK button.
You have masked your data, but it is showing in the Formula Box (see the image).
- At this moment, we lock the sheet. For doing this, go to the Review tab >> choose the Protect Sheet command.
- Consequently, the Protect Sheet window appears. Uncheck all the boxes except the Edit Objects and Edit Scenarios boxes.
- Moreover, confirm the password and press OK.
Finally, you have locked the dataset. As you can see, Formula Box shows nothing for the masked data.
We have provided a practice section on each sheet on the right side for your practice. Please do it by yourself.
Download Practice Workbook
Download the following practice workbook. It will help you understand the subject better.
That’s all about today’s session. And these are some easy methods to encrypt cell contents in Excel. Please let us know in the comments section if you have any questions or suggestions. For a better understanding, please download the practice sheet. Thanks for your patience in reading this article.