How to Create a Daily Expense Sheet Format in Excel – 4 Easy Steps

What Is the Daily Expense?

It is a business’s operational cost incurred to produce income.

Step 1 – Create a Dataset

Create a sample dataset.

Use the TODAY function.

• Create a worksheet (Dataset) with three columns: Date, Income, and Expense.
• Select a cell for the date. Here, cells were merged.
• Enter the formula.

• Press Enter to see the result.

• Record all  income and expenses of this day.

Step 2: List All Categories and Subcategories of Expense

• Create a new sheet. Here, Expense Categories.
• List all categories and subcategories of your expenses.

Step 3 – Calculate the Total Daily Expense

• Select the date column and use the TODAY function.

• Select the Category column and go to the Data tab.
• In Data Tools, click Data Validation.
• Select Data validation.

• In the Data Validation dialog box, go to Settings.
• In Allow, choose List.
• In Source, go to the Categories sheet and select B5:B16.
• Click OK button.

• If you click the category cell, you will see a tiny drop-down icon. Click it to select a category.

• Create a drop-down list foo the expenses subcategory.
• Choose the Sub Category column and go to the Data tab.
• Select Data Validation in Data Tools.
• Choose Data validation.

• In the Data Validation window, select Settings.
• In Allow, choose List.
• In Source, refer to C5:C16 in the Expense Categories worksheet.
• Click OK.

• There is a drop-down list with all spending categories.

• Fill all categories and subcategories and the total amount spent for each category.

To calculate the daily expense for each category, use the SUM function.

• Select a cell for the total expense.
• Enter the formula.

• Press Enter.

Read More: Daily Income and Expense Sheet in Excel

Step 4 – Insert a Chart 

• Select category and subcategory and go to the Insert tab.
• In the Charts category, click Insert Column or Bar Chart.
• Choose Clustered Column in 2-D Column.

• The graphical representation of total Expenses will be displayed.

• Change the color of each category.
• Double-click the Series.
• In Format Data Series, click Fill & Line and check Vary colors by point.

Final Output of Daily Expense Sheet Format

This is the final output.

Download Practice Workbook

Download the workbook and practice.

Related Articles

• How to Calculate Business Income and Expense in Excel Worksheet
• How to Keep Track of Small Business Expenses in Excel

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