How to Print Labels from Excel in Word – 5 Steps

Step 1 – Prepare the Dataset

The sample dataset contains name, address, and contact no.

• Create column headings: Name, Address, and Contact.
• In the Name column, enter names.
• In the Address column, enter the addresses.
• In the Contact column, enter the telephone number.

• Go to the File tab.
• Select Save As.
• Click Browse.

• Name the file in File name. Here, Contact Details.
• Click Save.

Step 2 – Select Labels in MS Word

• Open an MS Word document.
• Select Mailings.
• In Start Mail Merge, select Start Mail Merge.

• Select Labels.

• In the Label Options dialog box, select Avery US Letter in Label vendors.
• In Product number, choose 5160 Address Labels.
• Click OK.

Read More: How to Print Avery Labels from Excel

Step 3 – Enter the Excel Data into MS Word

• Go to Mailings.
• In Start Mail Merge, select Select Recipients.

• Select Use an Existing List.

• In the Select Data Source dialog box, select the Contact Details Excel file.
• Click OK.

• In the Select Table dialog box, check First row of data contains column headers.
• Click OK.

This is the output.

Step 4 – Insert a Merge Field

• Go to Mailings.
• In Write & Insert Fields, select Insert Merge Field.

• Select Name.

This is the output.

• Bold the Name.

• Press Enter to go to a new line.
• Repeat the procedure.
• In Insert Merge Field, select Address.

This is the output.

• Press Enter to go to a new line.
• In Insert Merge Field, select Contact.

Contact is displayed below the address.

• Go to Mailings.
• In Write & Insert Fields, select Update Labels.

This is the output.

Enter data into the address labels:

• Go to Mailings.
• In Preview Results, select Preview Results.

This is the preview:

Read More: How to Print Address Labels in Excel

Step 5 – Print the Labels in MS Word

• Go to Mailings.
• In Finish, select Finish & Merge.

• Select Edit Individual Documents.

• In the Merge to New Document dialog box, choose Merge records and select All.
• Click OK.

This is the output.

• Go to the File tab.
• Select Print.
• Choose a printer.
• Click Print.

Read More: How to Print Avery 5160 Labels from Excel

Download Practice Workbook

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