How to Filter a Date Range Based on a Cell Value Using VBA (2 Methods)

An Overview of the VBA Code to Filter Date Range Based on Cell Value in Excel

• We have a dataset in the range B3:D12 containing Delivery Dates, Delivery Items, and Quantities.
• Additionally, we have Starting Date (C14) and Ending Date (C15) cells.
• Our goal is to filter the dataset to include only rows where the Delivery Date falls within this date range.

• Our goal is to filter the dataset to include only rows where the Delivery Date falls within this date range.

⧪ Step 1 – Inserting Inputs

• Define the first cell of the dataset (B3).
• Set the starting date (C14) and ending date (C15).
• Specify the field (column number) for filtering (1 for Delivery Date).

Set First_Cell = Worksheets("Sheet1").Range("B3")
Set Starting_Date = Range("C14")
Set Ending_Date = Range("C15")
Field = 1

⧪ Step 2 – Applying AutoFilter 

• Use the AutoFilter method to filter rows based on the date range.
• Combine criteria using an AND operator.

First_Cell.AutoFilter Field:=Field, Criteria1:=">" & Starting_Date, Operator:=xlAnd, Criteria2:="<" & Ending_Date

Therefore, the complete VBA code will be:

⧭ VBA Code

Sub Filter_Date_Range()

Set First_Cell = Worksheets("Sheet1").Range("B3")
Set Starting_Date = Range("C14")
Set Ending_Date = Range("C15")
Field = 1

First_Cell.AutoFilter Field:=Field, Criteria1:=">" & Starting_Date, Operator:=xlAnd, Criteria2:="<" & Ending_Date

End Sub

Method 1 – Developing a Macro to Filter Date Range Based on Cell Value in Excel

• Open the VBA window (ALT + F11).

• Insert a new module (Insert > Module).

• Add the VBA code.

• Run the macro using the “Run Sub / UserForm” tool.

• If the Macro runs successfully, your desired worksheet will display the filtered dataset based on the specified date range.

Method 2 – Building a UserForm to Filter Date Range Based on Cell Value in Excel

If you’d like, you can create a UserForm to filter a date range based on specific cell values using VBA. Follow the step-by-step procedure below:

⧪ Step 1 – Opening the VBA Window

• Press ALT + F11 to open the Visual Basic window (same as the first step of developing a Macro).

⧪ Step 2 – Inserting a New UserForm

• Go to Insert > UserForm in the toolbar.
• Click on UserForm to create a new UserForm (named “UserForm1”).
• The Toolbox will open alongside the UserForm.

⧪ Step 3 – Adding Tools to the UserForm

• Drag and drop the following tools from the Toolbox onto the UserForm:
  • 5 Labels
  • 2 ListBoxes
  • 3 TextBoxes
  • 1 CommandButton
• Customize the display of Labels and the CommandButton as needed.

⧪ Step 4 – Adding Code to ListBox1

• Double-click on ListBox1 to open the private sub-procedure called ListBox1_Click.
• Insert the relevant VBA code for handling ListBox1 events.

For i = 0 To UserForm1.ListBox1.ListCount - 1
    If UserForm1.ListBox1.Selected(i) = True Then
        Worksheets(UserForm1.ListBox1.List(i)).Activate
    End If
Next i

On Error GoTo LB1

Range(UserForm1.TextBox1.Text).Select

UserForm1.ListBox2.Clear

i = 1
While Range(UserForm1.TextBox1.Text).Cells(1, i) <> ""
    UserForm1.ListBox2.AddItem i
    i = i + 1
Wend

LB1:
    Error_Value = 240

⧪ Step 5 – Adding Code to TextBox1, TextBox2, and TextBox3

• Double-click on each TextBox (TextBox1, TextBox2, TextBox3) to open their respective private sub-procedures.
• Insert the necessary VBA code for handling changes in TextBox values.

On Error GoTo TB1

Range(UserForm1.TextBox1.Text).Select

UserForm1.ListBox2.Clear

i = 1
While Range(UserForm1.TextBox1.Text).Cells(1, i) <> ""
    UserForm1.ListBox2.AddItem i
    i = i + 1
Wend

TB1:
    Error_Value = 240

On Error GoTo TB2

Range(UserForm1.TextBox2.Text).Select

TB2:
    Error_Value = 240

On Error GoTo TB3

Range(UserForm1.TextBox3.Text).Select

TB3:
    Error_Value = 240

⧪ Step 6 – Adding Code to CommandButton1

• Double-click on CommandButton1 to open the private sub-procedure called CommandButton1_Click.
• Insert the VBA code for handling the button click event.

Set First_Cell = ActiveSheet.Range(UserForm1.TextBox1.Text)
Set Starting_Date = ActiveSheet.Range(UserForm1.TextBox2.Text)
Set Ending_Date = ActiveSheet.Range(UserForm1.TextBox3.Text)
For i = 0 To UserForm1.ListBox2.ListCount
    If UserForm1.ListBox2.Selected(i) = True Then
        Field = UserForm1.ListBox2.List(i)
    End If
Next i

First_Cell.AutoFilter Field:=Field, Criteria1:=">" & Starting_Date, Operator:=xlAnd, Criteria2:="<" & Ending_Date

⧪ Step 7 – Inserting Code for Running the UserForm

• Create a new module from the toolbar.
• Insert the appropriate VBA code for running the UserForm.

Sub Run_UserForm()

UserForm1.Caption = "Filter Date Range Based On Cell Value"

UserForm1.ListBox1.BorderStyle = fmBorderStyleSingle
UserForm1.ListBox2.BorderStyle = fmBorderStyleSingle

UserForm1.ListBox1.ListStyle = fmListStyleOption
UserForm1.ListBox2.ListStyle = fmListStyleOption

For i = 1 To Sheets.Count
    UserForm1.ListBox1.AddItem Sheets(i).Name
    If Sheets(i).Name = ActiveSheet.Name Then
        UserForm1.ListBox1.Selected(i - 1) = True
    End If
Next i

UserForm1.TextBox1.Text = Selection.Address

UserForm1.ListBox2.Clear

i = 1
While Range(UserForm1.TextBox1.Text).Cells(1, i) <> ""
    UserForm1.ListBox2.AddItem i
    i = i + 1
Wend

Load UserForm1
UserForm1.Show

End Sub

⧪ Step 8 – Running the UserForm

• Execute the macro called Run_UserForm.

• The UserForm, named Filter Date Range Based On Cell Value, will appear.
• Enter the necessary values (e.g., worksheet, cell references, field number, starting date, ending date).
  • Here I’ve selected Sheet1 as the worksheet, cell B3 as the first cell of the range, 1 as the field, cell C14 as the starting date, and cell C15 as the ending date.

• Click OK.
• The filtered dataset will be displayed in your desired worksheet based on the specified date range.

Things to Remember

• We’ve used two AND-type criteria to filter the dataset using a single field. You can customize this further by using different fields or applying OR-type operations (using xlOr instead of xlAnd). Refer to the AutoFilter method of VBA for more details.

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