Types of Toolbars in MS Excel (All Details Explained)

MS Excel is a software program that is used to create spreadsheets. It helps the users to format, organize and calculate data using different types of toolbars in MS Excel. In order to perform its purposes quite efficiently, We use different toolbars.

What Is Toolbar in Excel?

A toolbar is a band of icons displayed on the computer to perform certain functions just by clicking on them. It reduces workloads and saves time. It is also very easy to operate. So, the Types of toolbars in MS Excel are a must to learn.

Different Types of Toolbars in Excel

Many toolbars were enlisted separately in the previous versions of Excel like Standard Toolbar, Formatting Toolbar, Formula Toolbar, etc.  MS Excel 365 has toolbars arranged under different Tabs in the Ribbons.

In MS Excel 365, there are icons in the Ribbon under the Home tab. They were listed as Standard Toolbar and Formatting Toolbar in the previous versions of MS Excel.

1. Quick Access Toolbar

The Quick Access Toolbar is actually a command line that normally appears above the main ribbon tabs in Excel. We can actually use the options just by clicking on them rather than going from the tabs.

From the Quick Access Toolbar, I can create a new workbook just by clicking.

We can create it instead of going to the File tab.

Then, click on New option.

We can also customize the Quick Access Toolbar by clicking on the Customize Quick Access Toolbar option.

You can add any other Menu just by clicking on it. Here, I further added the Open menu.

You will have that Menu on the Quick Access Toolbar.

You can customize the Quick Access Toolbar more advanced way by choosing the More Commands option.

An Excel Options box will appear. Now you can Add or Remove commands of your need and choice.

We can also use another way for the appearance of the Excel Options box. For this, we need to go to the File tab.

Then, click on the Options.

The Excel Options box will come forward. We can then choose the Quick Access Toolbar.

From the Quick Access Toolbar option, We can Add/Remove any other Menu to the Quick Access Toolbar. Here, I first choose the Copy menu and then click on the Add option.

Afterward, I hit the OK button and the Copy menu will be added to The Quick Access Toolbar.

You can also remove the Menu that was added before. Here, I chose the New File menu and pressed the Remove button to customize the Quick Access Toolbar. Finally, click on the OK button.

Thus, we can have a customized Quick Access Toolbar.

2. Standard Menu Bar

Standard Menu Bar is actually a compilation of tabs. Under each tab, there are some groups with a number of commands. It is usually placed on the top of the worksheet.

2.1. List of Tabs in Standard Menu Bar

• File  ——> The File Tab contains mostly document and file-related commands such as Save, Save As, Open, Close, etc.

• Home  ——> Home Tab comprises seven groups. With the help of it, We can edit and analyze text & tables.

• Insert ——> We can add pictures, tables, symbols, etc. through this tab.

• Draw ——> Draw tab offers options to draw through pen, pencil, and highlighter.

• Page Layout ——> Page Layout allows you to arrange your document pages just the way you want them.

• Formulas ——> It allows you to choose functions from over 300 functions arranged in financial, logical, text, date & time, lookup and reference, maths & trig, statistical, etc categories.

• Data ——> Data is normally used for large amounts of data. It is very handy to import data from servers, and the web and also to filter & sort data.

• Review ——>  It helps to proofread the documents.

• View ——> View gives us the opportunity to view the worksheets in different ways.

• Developer ——> Developer Tab provides options to create VBA applications, create macros, import and export XML data, etc.

• Add-ins ——>  Add-ins allow using the features that are not directly offered or rarely needed.

• Help ——> Help tab allows you to access quickly to the Help Task Panel and allows you to contact Microsoft support, suggest a feature, send feedback, and have quick access to training videos.

These are the features of Standard types toolbars in MS Excel.

2.2. Customizing Standard Menu Bar

In the list of tabs in the standard menu bar, I have mentioned all the names of the available tabs. Anyone can customize his standard menu bar by selecting the frequently used tabs.

Steps:

• Select File tab.

• Click on Options.

An Excel Options box will appear.

• Then, go to Customize Ribbon. Here, We will have all the Default Tabs in the Main Tabs section.

We can also create a new tab with the preferred groups. For this, We have to click on the New Tab button. Then, we will be able to customize it according to our choice.

3. Formatting Bar

Formatting Bar provides several functions in a few groups to format the selected texts.

3.1. List of Groups in Formatting Bar of Home Tab

Clipboard  ——> The Clipboard allows you to copy or cut data and paste it to places.

Font ——> Font helps you to change the format, size and style of the texts.

Alignment ——> Alignment allows you to relocate the position of the texts.

Numbers ——> It gives the option to change the number format. We can change the numbers into time, date, currency, etc. based on our needs.

Styles ——> Styles give you permission to highlight the tables as well as their cells in different ways.

Cells ——> We can add, vanish, or edit cells using the functions in cells.

Editing ——> Editing helps you to organize data as well as apply it to mathematical functions.

Analysis ——> The Analysis gives the option to analyze data to show intelligent, personalized suggestions.

3.2. List of Groups in Formatting Bar of Insert Tab

Tables ——> Tables allow you to create a suitable table for the data and arrange complex & suitable data in a pivot table.

Illustrations ——> Illustrations allow you to insert pictures and shapes and take screenshots.

Add-ins ——> Add-in is actually a program to add additional functions. It can increase memory or add graphics or communication capabilities to a computer.

Charts ——> Charts present the options to visualize the data in a graphical form.

Tours ——> Tours contain the command to launch the Power Map and add selected data to the Power Map.

Sparklines ——> Sparklines allow you to create a small visual representation in a cell.

Filters ——> Filters can be used to highlight the particular cells and hide the rest.

Links ——> Links are used to establish two or more files in a single click.

Text ——> Text Tab allows you to write text and modify the text.

Symbols ——> Symbols help to add arithmetic operators in Excel Formulas.

3.3. List of Groups in Formatting Bar of Page Layout Tab

Themes ——> Themes help to change the overall appearance.

Page Setup ——> Page Setup allows you to arrange the document page as your choice.

Scale to Fit ——> Scale to Fit helps to resize the page.

Sheet Options ——> Sheet Options works to modify the worksheet appearances.

Arrange ——> Arrange is normally used to reposition the inserted images perfectly.

3.4. List of Groups in Formatting Bar of Formulas Tab

Function Library ——> Function Library represents the Insert Function dialogue box which allows to search for a particular function and displays the list of functions in a category.

Defined Names ——> Defined Names symbolize a single cell, range of cells, constant value, or formula.

Formula Auditing ——> Formula Auditing helps to represent graphically the relationship between formulas and cells.

Calculation ——> Calculation gives the scope to evaluate the data.

3.5. List of Groups in Formatting Bar of Data Tab

Get & Transform Data ——> Get & Transform data helps to connect external data and customize it.

Queries & Connections ——> Queries & Connections is widely used to find queries when you have so many queries.

Sort & Filter ——> Sort & Filter helps to decorate by sorting and filtering.

Data Tools ——> Data tools are used to validate and modify data.

Forecast ——> Forecast helps to predict future values using linear regression.

Outline ——> An Outline is used to add an organizational quality to a long or wide worksheet.

Analysis ——> Analysis is to overview the entire data.

3.6. List of Groups in Formatting Bar of Review Tab

Proofing ——> Proofing allows you to check the spelling on the current worksheet.

Accessibility ——> Accessibility is to find the error and the way to fix it.

Insights ——> Insights based on machine learning find and highlight patterns.

Language ——> Language helps to translate the data into another language.

Comments ——> Comments allow to add or show additional words with the data.

Protect ——> Protect helps to secure the given data.

Ink ——> Ink allows you to draw something or highlight the content.

3.7. List of Groups in Formatting Bar of View Tab

Workbook Views ——> Workbook Views is used to control the appearance of the workbook.

Show ——> Show allows you to modify the worksheet view.

Zoom ——> Zoom is used to control the size of the worksheet view.

Window ——> Window helps to open, create, freeze, or hide the window.

Macros ——> Macros show or record the used code in the worksheet.

3.8. List of Groups in Formatting Bar of Developer Tab

Code ——> Code helps us to use and modify programming language.

Add-ins ——> Add-ins help to add the features that are rarely used.

Controls ——> Controls help to edit the code and switch the design mode to on or off.

XML ——> XML is used to represent structured information.

3.9. List of Groups in Formatting Bar of Help Tab

Help ——> Help allows you to contact Microsoft for any query.

Community ——> Community helps to communicate with the Excel experts.

These are the formatting Bar’s options or commands which are also considered toolbar types in  Excel.

Read More: How to Add Strikethrough in Excel Toolbar

Conclusion

I have tried to elaborate as simply as possible to show the types of toolbars in MS Excel. I hope it will be helpful for Excel users. For any other queries, comment below.

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