How to Split Sheet into Multiple Sheets Based on Rows in Excel

Last updated: Dec 18, 2023

Sometimes for easy calculation, we need to split an Excel sheet into multiple sheets based on rows. In this article, we are going to learn how to do that by Microsoft Excel VBA code with a beautiful example and explanation.

Split Excel Sheet into Multiple Sheets Based on Rows: Step by Step Process

VBA (Visual Basic for Application) is one of the most popular programming languages for Microsoft Excel among all. To develop a user-defined function, we can use Excel VBA. It is very easy to learn as well as easy to apply.

Introduction to the Sheet That Has to be Split into Multiple Sheets in Excel

Assuming we have a dataset (B4:C10) of employees with their working hours in Sheet1. We are going to split sheet into multiple worksheets. Each sheet will contain two rows.

Step 1: Launch the VBA Window to Split an Excel Sheet into Multiple Ones

First, select the worksheet from the sheet bar.
Next, right-click on the sheet.
Click on the View Code.

Step 2: Type and Run the VBA Codes

A VBA Module window opens here. We can open it by using the keyboard shortcut ‘ Alt + F11’.
Now type the below code:

Sub SplitSheet()
Dim Rng As Range
Dim xRow As Range
Dim SplitRow As Integer
Dim xSheet As Worksheet
On Error Resume Next
xTitleId = "ExcelSplit"
Set Rng = Application.Selection
Set Rng = Application.InputBox("Range", xTitleId, Rng.Address, Type:=8)
SplitRow = Application.InputBox("Row Number Split", xTitleId, 5, Type:=1)
Set xSheet = Rng.Parent
Set xRow = Rng.Rows(1)
Application.ScreenUpdating = False
For i = 1 To Rng.Rows.Count Step SplitRow
resizeCount = SplitRow
If (Rng.Rows.Count - xRow.Row + 1) < SplitRow Then resizeCount = Rng.Rows.Count - xRow.Row + 1
xRow.Resize(resizeCount).Copy
Application.Worksheets.Add after:=Application.Worksheets(Application.Worksheets.Count)
Application.ActiveSheet.Range("A1").PasteSpecial
Set xRow = xRow.Offset(SplitRow)
Next
Application.CutCopyMode = False
Application.ScreenUpdating = True
End Sub

Then click on the Run option or we can simply press the F5 key to run the code.

Step 3: Name and Run the Macro to Split a Sheet into Multiple Ones Based on Rows

A confirmation Macros window pops up.
After that, select the sheet name and click on the Run.

Step 4: Select Data Range

Specify the range of data in the ExcelSplit Range dialogue box and select OK.

Step 5: Specify the Number of Rows That Will Be Displayed in Each Sheet

Again write down the row number we want to split in ExcelSplit Row Number Split dialogue box and select OK. Here we write ‘2’.

Final Output With Multiple Excel Sheets Based on Rows

Finally, we can see that the main sheet is split into multiple sheets. Each sheet contains two rows.

Download Practice Workbook

Download the following workbook and exercise.

Split Excel Sheet into Multiple Sheets Based on Rows.xlsm

Conclusion

By using this Microsoft Excel VBA code, we can split the Excel sheet into multiple sheets based on rows. There is a practice workbook added. Go ahead and give it a try. Feel free to ask anything or suggest any new methods.

<< Go Back to Split Excel Cell | Excel Worksheets | Learn Excel

Get FREE Advanced Excel Exercises with Solutions!

Sub SplitSheet() Dim Rng As Range Dim xRow As Range Dim SplitRow As Integer Dim xSheet As Worksheet On Error Resume Next xTitleId = "ExcelSplit" Set Rng = Application.Selection Set Rng = Application.InputBox("Range", xTitleId, Rng.Address, Type:=8) SplitRow = Application.InputBox("Row Number Split", xTitleId, 5, Type:=1) Set xSheet = Rng.Parent Set xRow = Rng.Rows(1) Application.ScreenUpdating = False For i = 1 To Rng.Rows.Count Step SplitRow resizeCount = SplitRow If (Rng.Rows.Count - xRow.Row + 1) < SplitRow Then resizeCount = Rng.Rows.Count - xRow.Row + 1 xRow.Resize(resizeCount).Copy Application.Worksheets.Add after:=Application.Worksheets(Application.Worksheets.Count) Application.ActiveSheet.Range("A1").PasteSpecial For j = 2 To Worksheets.Count Worksheets(j).Name = "DE" & j - 1 Next j Set xRow = xRow.Offset(SplitRow) Next Application.CutCopyMode = False Application.ScreenUpdating = True End Sub

Sub SplitSheetByGreenColor() Dim Rng As Range Dim xRow As Range Dim SplitRow As Integer Dim xSheet As Worksheet Dim i As Integer Dim resizeCount As Integer On Error Resume Next xTitleId = "ExcelSplit" Set Rng = Application.Selection Set Rng = Application.InputBox("Range", xTitleId, Rng.Address, Type:=8) SplitRow = Application.InputBox("Row Number Split", xTitleId, 5, Type:=1) Set xSheet = Rng.Parent Set xRow = Rng.Rows(1) Application.ScreenUpdating = False For i = 1 To Rng.Rows.Count Step SplitRow resizeCount = SplitRow If (Rng.Rows.Count - xRow.Row + 1) < SplitRow Then resizeCount = Rng.Rows.Count - xRow.Row + 1 If xRow.Cells(1).Interior.Color = RGB(0, 255, 0) Then xRow.Resize(resizeCount).Copy Application.Worksheets.Add after:=Application.Worksheets(Application.Worksheets.Count) Application.ActiveSheet.Range("A1").PasteSpecial End If For j = 2 To Worksheets.Count Worksheets(j).Name = "Green" & j - 1 Next j Set xRow = xRow.Offset(SplitRow) Next Application.CutCopyMode = False Application.ScreenUpdating = True End Sub

4 Comments

Srecko Selendic Mar 7, 2023 at 12:09 AM

Hi Nuraida,
must say this is just what I was looking for. Was also wondering how to change the sheet names to a cell reference, rather than Sheet1, Sheet2, etc.
For example, I have a file with 1000 lines of addresses in Germany (DE).
Splitting them into files of 100, I get from Sheet 1 to Sheet 10. Would be great to have them automatically named, DE1 to DE10.
- Reply
  Naimul Hasan Arif Mar 9, 2023 at 5:35 PM
  Dear SRECKO SELENDIC,
  Thanks for your appreciation. It means a lot. In order to set sheet names based on cell reference, we can use a For loop along with Worksheets.name property. Here, I have written a code to split sheet and rename sheet split sheet keeping the main sheet name unchanged. Follow the following code to do so.
```
Sub SplitSheet()
Dim Rng As Range
Dim xRow As Range
Dim SplitRow As Integer
Dim xSheet As Worksheet
On Error Resume Next
xTitleId = "ExcelSplit"
Set Rng = Application.Selection
Set Rng = Application.InputBox("Range", xTitleId, Rng.Address, Type:=8)
SplitRow = Application.InputBox("Row Number Split", xTitleId, 5, Type:=1)
Set xSheet = Rng.Parent
Set xRow = Rng.Rows(1)
Application.ScreenUpdating = False
For i = 1 To Rng.Rows.Count Step SplitRow
resizeCount = SplitRow
If (Rng.Rows.Count - xRow.Row + 1) < SplitRow Then resizeCount = Rng.Rows.Count - xRow.Row + 1
xRow.Resize(resizeCount).Copy
Application.Worksheets.Add after:=Application.Worksheets(Application.Worksheets.Count)
Application.ActiveSheet.Range("A1").PasteSpecial

For j = 2 To Worksheets.Count
Worksheets(j).Name = "DE" & j - 1
Next j

Set xRow = xRow.Offset(SplitRow)
Next
Application.CutCopyMode = False
Application.ScreenUpdating = True
End Sub 
```
  The output will be like the following image.
Madi Jun 14, 2023 at 6:34 AM

Hi, is there a way to use this exact code but to alter it so instead of splitting based on number of rows, you can split it based on certain row conditions?
For example, all rows that are green.
- Reply
  Shamima Sultana Jun 19, 2023 at 3:49 PM
  Dear MADI,
  Thank you for following our article.
  To split into sheets based on certain row conditions, we have to enter an IF condition that checks if the row is of a certain colour. Here, I have added the code to do this.
```
Sub SplitSheetByGreenColor()
    Dim Rng As Range
    Dim xRow As Range
    Dim SplitRow As Integer
    Dim xSheet As Worksheet
    Dim i As Integer
    Dim resizeCount As Integer
    
    On Error Resume Next
    xTitleId = "ExcelSplit"
    Set Rng = Application.Selection
    Set Rng = Application.InputBox("Range", xTitleId, Rng.Address, Type:=8)
    SplitRow = Application.InputBox("Row Number Split", xTitleId, 5, Type:=1)
    Set xSheet = Rng.Parent
    Set xRow = Rng.Rows(1)
    Application.ScreenUpdating = False
    
    For i = 1 To Rng.Rows.Count Step SplitRow
        resizeCount = SplitRow
        If (Rng.Rows.Count - xRow.Row + 1) < SplitRow Then resizeCount = Rng.Rows.Count - xRow.Row + 1
        
        If xRow.Cells(1).Interior.Color = RGB(0, 255, 0) Then
            xRow.Resize(resizeCount).Copy
            Application.Worksheets.Add after:=Application.Worksheets(Application.Worksheets.Count)
            Application.ActiveSheet.Range("A1").PasteSpecial
        End If
        
        For j = 2 To Worksheets.Count
        Worksheets(j).Name = "Green" & j - 1
        Next j

        Set xRow = xRow.Offset(SplitRow)
    Next
    
    Application.CutCopyMode = False
    Application.ScreenUpdating = True
End Sub
```
  This code checks if the interior colour of the first cell in each row of the selected range is Green(RGB(0,255,0)). The entire row is copied and pasted into a new sheet if rows meet the condition. You can alter this colour condition according to your need.
  
  Regards
  Priti