Send Reminder Email Automatically from an Excel Worksheet Using VBA

Get FREE Advanced Excel Exercises with Solutions!

In the banking or financial system, you might have to deal with a lot of clients. So, you have to deal with lots of information. That’s why you might need to remind your clients of the important deadlines. So, you have to organize lots of reminder emails and send them automatically. In this tutorial, we will show you how to send a reminder email automatically from an Excel worksheet using VBA codes.

Table of Contents hide

Download Practice Workbook

3 Steps to Send Reminder Email Automatically from an Excel Worksheet Using VBA

Step 1: Create a Module in Excel Worksheet

Step 2: Write VBA Codes to Send Reminder Email Automatically

Step 3: Run VBA Program to Send Reminder Email Automatically from Excel Worksheet

Conclusion

Download Practice Workbook

Download this practice workbook to exercise while you are reading this article.

Send Email Reminder.xlsm

3 Steps to Send Reminder Email Automatically from an Excel Worksheet Using VBA

We’ve included a sample data set in the image below that includes the emails of various people, as well as the deadlines they must meet for various reasons. We’ll use VBA codes to send emails automatically to accomplish this. We’ll also make manual changes to the program to send the emails automatically.

Step 1: Create a Module in Excel Worksheet

Firstly, to open the VBA Macro, press Alt + F11 .
Click on the Insert tab.
From the Insert tab, select the Module option.

Step 2: Write VBA Codes to Send Reminder Email Automatically

To send reminder emails automatically, paste the following VBA codes.

Public Sub SendReminderMail()
'Declare the variables
    Dim XDueDate As Range
    Dim XRcptsEmail As Range
    Dim xMailContent As Range
    Dim xRngDn As Range
    Dim xCrtOut As Object
    Dim xValDateRng As String
    Dim xValSendRng As String
    Dim k As Long
    Dim xMailSections As Object
    Dim xFinalRw As Long
    Dim CrVbLf As String
    Dim xMsg As String
    Dim xSubEmail As String
    On Error Resume Next
    'To select the date column insert a input box
    Set XDueDate = Application.InputBox("Select the column for Deadline/Due Date date column:", "ExcelDemy", , , , , , 8)
    If XDueDate Is Nothing Then Exit Sub
    'Insert a input box for selecting the recipients
    Set XRcptsEmail = Application.InputBox("Choose the column for the email addresses of the recipients:", "ExcelDemy", , , , , , 8)
    If XRcptsEmail Is Nothing Then Exit Sub
    'To enter the text mail, insert a input box
    Set xMailContent = Application.InputBox("In your email, choose the column with the reminded text:", "ExcelDemy", , , , , , 8)
    If xMailContent Is Nothing Then Exit Sub
    'Count rows for the due dates
    xFinalRw = XDueDate.Rows.Count
    Set XDueDate = XDueDate(1)
    Set XRcptsEmail = XRcptsEmail(1)
    Set xMailContent = xMailContent(1)
    'Set command to open MS Outlook Application
    Set xCrtOut = CreateObject("Outlook.Application")
    
    'Apply For loop to conduct the operation in each row one by one
    For k = 1 To xFinalRw
        xValDateRng = ""
        xValDateRng = XDueDate.Offset(k - 1).Value
        'Apply If condition for the Due Date values
        If xValDateRng <> "" Then
        'Condition set to send mail if the difference between due dates and current date is greater than 1 and less than 7 days
        'Means 1 < X< 7, X = Due Date - Current Date
        If CDate(xValDateRng) - Date <= 7 And CDate(xValDateRng) - Date > 0 Then
            xValSendRng = XRcptsEmail.Offset(k - 1).Value
            'Create the subject, body and text contents with the required variables
            xSubEmail = xMailContent.Offset(k - 1).Value & " on " & xValDateRng
            CrVbLf = "<br><br>"
            xMsg = "<HTML><BODY>"
            xMsg = xMsg & "Dear " & xValSendRng & CrVbLf
            xMsg = xMsg & "Text : " & xMailContent.Offset(k - 1).Value & CrVbLf
            xMsg = xMsg & "</BODY></HTML>"
            'Create the email
            Set xMailSections = xCrtOut.CreateItem(0)
            'Define the position to place the Subject, Body and Recipients Address
            With xMailSections
                .Subject = xSubEmail
                .To = xValSendRng
                .HTMLBody = xMsg
                .Display
                
                .Send
            
            End With
            Set xMailSections = Nothing
        End If
    End If
    Next
    Set xCrtOut = Nothing
End Sub

Similar Readings

Step 3: Run VBA Program to Send Reminder Email Automatically from Excel Worksheet

After saving, press F5 to run the program.
In the Date input box, select the Deadline column with the due dates.
Then, click OK.

In the recipients’ email input box, select the Recipients column in the range B5:B7.
Press Enter.

Select the range C5:C7 in the final input box for the Content column.
Finally, click OK.

As a result, all of your emails will be sent as reminder emails before the due dates.

Notes:

You can also choose to manually send the emails using the automated program described above. Simply place an apostrophe (‘) before the (.send) command to disable it, as shown in the image below.

As a result, you will receive all completed drafts prior to sending them. Then, by simply clicking the Send button, select whom you want to send emails to.

Emails may not be sent immediately if there is insufficient storage to receive new data or if the per-day message sending limit has been reached.
Microsoft Outlook must be used as the default email application.

Conclusion

I hope this article has given you a tutorial about how to send email reminders automatically from an Excel worksheet using VBA. All of these procedures should be learned and applied to your dataset. Take a look at the practice workbook and put these skills to the test. We’re motivated to keep making tutorials like this because of your valuable support.

Please contact us if you have any questions. Also, feel free to leave comments in the section below.

We, the Exceldemy Team, are always responsive to your queries.

Stay with us and keep learning.

Public Sub SendReminderMail() 'Declare the variables Dim XDueDate As Range Dim XRcptsEmail As Range Dim xMailContent As Range Dim xRngDn As Range Dim xCrtOut As Object Dim xValDateRng As String Dim xValSendRng As String Dim k As Long Dim xMailSections As Object Dim xFinalRw As Long Dim CrVbLf As String Dim xMsg As String Dim xSubEmail As String 'Declare variables for additional column Dim xCCEmail As String Dim xCCContent As Range On Error Resume Next 'To select the date column insert a input box Set XDueDate = Application.InputBox("Select the column for Deadline/Due Date date column:", "ExcelDemy", , , , , , 8) If XDueDate Is Nothing Then Exit Sub 'Insert a input box for selecting the recipients Set XRcptsEmail = Application.InputBox("Choose the column for the email addresses of the recipients:", "ExcelDemy", , , , , , 8) If XRcptsEmail Is Nothing Then Exit Sub 'To enter the text mail, insert a input box Set xMailContent = Application.InputBox("In your email, choose the column with the reminded text:", "ExcelDemy", , , , , , 8) If xMailContent Is Nothing Then Exit Sub 'To enter the CC mails in another column, insert a input box Set xCCContent = Application.InputBox("In your email, choose the column with the CC addresses:", "ExcelDemy", , , , , , 8) If xCCContent Is Nothing Then Exit Sub 'Count rows for the due dates xFinalRw = XDueDate.Rows.Count Set XDueDate = XDueDate(1) Set XRcptsEmail = XRcptsEmail(1) Set xMailContent = xMailContent(1) Set xCCContent = xCCContent(1) 'Set command to open MS Outlook Application Set xCrtOut = CreateObject("Outlook.Application") 'Apply For loop to conduct the operation in each row one by one For k = 1 To xFinalRw xValDateRng = "" xValDateRng = XDueDate.Offset(k - 1).Value 'Apply If condition for the Due Date values If xValDateRng <> "" Then 'Condition set to send mail if the difference between due dates and current date is greater than 1 and less than 7 days 'Means 1 < X< 7, X = Due Date - Current Date If CDate(xValDateRng) - Date <= 7 And CDate(xValDateRng) - Date > 0 Then xValSendRng = XRcptsEmail.Offset(k - 1).Value 'Create the cc emails with the required variables xCCEmail = xCCContent.Offset(k - 1).Value 'Create the subject, body and text contents with the required variables xSubEmail = xMailContent.Offset(k - 1).Value & " on " & xValDateRng CrVbLf = " " xMsg = "<HTML><BODY>" xMsg = xMsg & "Dear " & xValSendRng & CrVbLf xMsg = xMsg & "Text : " & xMailContent.Offset(k - 1).Value & CrVbLf xMsg = xMsg & "</BODY></HTML>" 'Create the email Set xMailSections = xCrtOut.CreateItem(0) 'Define the position to place the Subject, Body and Recipients Address With xMailSections .Subject = xSubEmail .To = xValSendRng .CC = xCCEmail .HTMLBody = xMsg .Display '.Send End With Set xMailSections = Nothing End If End If Next Set xCrtOut = Nothing End Sub

Public Sub SendEmail02() Dim Date_Range As Range Dim Mail_Recipient As Range Dim Email_Text As Range Dim Outlook_App_Create As Object Dim Mail_Item As Object Dim Last_Row As Long Dim VB_CR_LF, Email_Body, Date_Range_Value, Send_Value, Subject As String Dim i As Long On Error Resume Next Set Date_Range = Application.InputBox("Please choose the date range:", "Message Box", , , , , , 8) If Date_Range Is Nothing Then Exit Sub Set Mail_Recipient = Application.InputBox("Please select the Email addresses:", "Message Box", , , , , , 8) If Mail_Recipient Is Nothing Then Exit Sub Set Email_Text = Application.InputBox("Select the Email Text:", "Message Box", , , , , , 8) If Email_Text Is Nothing Then Exit Sub Last_Row = Date_Range.Rows.Count Set Date_Range = Date_Range(1) Set Mail_Recipient = Mail_Recipient(1) Set Email_Text = Email_Text(1) Set Outlook_App_Create = CreateObject("Outlook.Application") For i = 1 To Last_Row Date_Range_Value = "" Date_Range_Value = Date_Range.Offset(i - 1).Value If Date_Range_Value <> "" Then If CDate(Date_Range_Value) - Date <= 7 And CDate(Date_Range_Value) - Date > 0 Then Send_Value = Mail_Recipient.Offset(i - 1).Value Subject = Email_Text.Offset(i - 1).Value & " on " & Date_Range_Value VB_CR_LF = " " Email_Body = "<HTML><BODY>" Email_Body = Email_Body & "Dear " & Send_Value & VB_CR_LF Email_Body = Email_Body & "Text : " & Email_Text.Offset(i - 1).Value & VB_CR_LF Email_Body = Email_Body & "</BODY></HTML>" Set Mail_Item = Outlook_App_Create.CreateItem(0) With Mail_Item .Subject = Subject .To = Send_Value .HTMLBody = Email_Body .Display End With Set Mail_Item = Nothing End If End If Next Set Outlook_App_Create = Nothing End Sub

Public Sub SendReminderMail() 'Declare the variables Dim XDueDate As Range Dim XRcptsEmail As Range Dim xMailContent As Range Dim xRngDn As Range Dim xCrtOut As Object Dim xValDateRng As String Dim xValSendRng As String Dim k As Long Dim xMailSections As Object Dim xFinalRw As Long Dim CrVbLf As String Dim xMsg As String Dim xSubEmail As Range Dim xCCMail As Range On Error Resume Next 'To select the date column insert a input box Set XDueDate = Application.InputBox("Select the column for Deadline/Due Date date column:", "ExcelDemy", , , , , , 8) If XDueDate Is Nothing Then Exit Sub 'Insert a input box for selecting the recipients Set XRcptsEmail = Application.InputBox("Choose the column for the email addresses of the recipients:", "ExcelDemy", , , , , , 8) If XRcptsEmail Is Nothing Then Exit Sub 'To enter the text mail, insert a input box Set xMailContent = Application.InputBox("In your email, choose the column with the reminded text:", "ExcelDemy", , , , , , 8) If xMailContent Is Nothing Then Exit Sub 'To enter the subject mail, insert a input box Set xSubEmail = Application.InputBox("In your email, choose the column with the subject text:", "ExcelDemy", , , , , , 8) If xSubEmail Is Nothing Then Exit Sub 'To enter the CC mail, insert a input box Set xCCMail = Application.InputBox("In your email, choose the column with the CC column:", "ExcelDemy", , , , , , 8) If xCCMail Is Nothing Then Exit Sub 'Count rows for the due dates xFinalRw = XDueDate.Rows.Count Set XDueDate = XDueDate(1) Set XRcptsEmail = XRcptsEmail(1) Set xMailContent = xMailContent(1) Set xSubEmail = xSubEmail(1) Set xCCMail = xCCMail(1) 'Set command to open MS Outlook Application Set xCrtOut = CreateObject("Outlook.Application") 'Apply For loop to conduct the operation in each row one by one For k = 1 To xFinalRw xValDateRng = "" xValDateRng = XDueDate.Offset(k - 1).Value 'Apply If condition for the Due Date values If xValDateRng <> "" Then 'Condition set to send mail if the difference between due dates and current date is greater than 1 and less than 7 days 'Means 1 < X< 7, X = Due Date - Current Date If CDate(xValDateRng) - Date <= 7 And CDate(xValDateRng) - Date > 0 Then xValSendRng = XRcptsEmail.Offset(k - 1).Value 'Create the subject, body and text contents with the required variables xSubEmail = xSubEmail.Offset(k - 1).Value xCCMail = xCCMail.Offset(k - 1).Value CrVbLf = " " xMsg = "<HTML><BODY>" xMsg = xMsg & "Dear " & xValSendRng & CrVbLf xMsg = xMsg & "Text : " & xMailContent.Offset(k - 1).Value & CrVbLf xMsg = xMsg & "</BODY></HTML>" 'Create the email Set xMailSections = xCrtOut.CreateItem(0) 'Define the position to place the Subject, Body and Recipients Address With xMailSections .Subject = xSubEmail .CC = xCCMail .To = xValSendRng .HTMLBody = xMsg .Display '.Send End With Set xMailSections = Nothing End If End If Next Set xCrtOut = Nothing End Sub

Public Sub SendReminderMail_Multiple() 'Declare Variables Dim XDueDate As Range Dim XRcptsEmail As Range Dim xMailContent As Range Dim xRngDn As Range Dim xCrtOut As Object Dim xValDateRng As String Dim xValSendRng As String Dim k As Long Dim xMailSections As Object Dim xFinalRw As Long Dim CrVbLf As String Dim xMsg As String Dim xSubEmail As String On Error Resume Next 'To select the date column insert a input box Set XDueDate = Application.InputBox("Select the column for Deadline/Due Date date column:", "ExcelDemy", , , , , , 8) If XDueDate Is Nothing Then Exit Sub 'Insert a input box for selecting the recipients Set XRcptsEmail = Application.InputBox("Choose the column for the email addresses of the recipients:", "ExcelDemy", , , , , , 8) If XRcptsEmail Is Nothing Then Exit Sub 'To enter the text mail, insert a input box Set xMailContent = Application.InputBox("In your email, choose the column with the reminded text:", "ExcelDemy", , , , , , 8) If xMailContent Is Nothing Then Exit Sub 'Count rows for the due dates xFinalRw = XDueDate.Rows.Count Set XDueDate = XDueDate(1) Set XRcptsEmail = XRcptsEmail(1) Set xMailContent = xMailContent(1) 'Set command to open MS Outlook Application Set xCrtOut = CreateObject("Outlook.Application") 'Apply For loop to conduct the operation in each row one by one For k = 1 To xFinalRw xValDateRng = "" xValDateRng = XDueDate.Offset(k - 1).Value 'Apply If condition for the Due Date values If xValDateRng <> "" Then Dim xDaysDiff As Integer xDaysDiff = DateDiff("d", Date, CDate(xValDateRng)) If xDaysDiff = 3 Or xDaysDiff = 5 Or xDaysDiff = 7 Then xValSendRng = XRcptsEmail.Offset(k - 1).Value 'Create the subject, body and text contents with the required variables xSubEmail = xMailContent.Offset(k - 1).Value & " on " & xValDateRng CrVbLf = " " xMsg = "<HTML><BODY>" xMsg = xMsg & "Dear " & xValSendRng & CrVbLf xMsg = xMsg & "Text : " & xMailContent.Offset(k - 1).Value & CrVbLf xMsg = xMsg & "</BODY></HTML>" 'Create the email Set xMailSections = xCrtOut.CreateItem(0) 'Define the position to place the Subject, Body and Recipients Address With xMailSections .Subject = xSubEmail .To = xValSendRng .HTMLBody = xMsg .Display '.Send End With Set xMailSections = Nothing End If End If Next Set xCrtOut = Nothing End Sub

Public Sub SendReminderMail() 'Declare the variables Dim XDueDate As Range Dim XRcptsEmail As Range Dim xMailContent As Range Dim xMailContent2 As Range Dim xRngDn As Range Dim xCrtOut As Object Dim xValDateRng As String Dim xValSendRng As String Dim k As Long Dim xMailSections As Object Dim xFinalRw As Long Dim CrVbLf As String Dim xMsg As String Dim xSubEmail As String On Error Resume Next 'To select the date column insert a input box Set XDueDate = Application.InputBox("Select the column for Deadline/Due Date date column:", "ExcelDemy", , , , , , 8) If XDueDate Is Nothing Then Exit Sub 'Insert a input box for selecting the recipients Set XRcptsEmail = Application.InputBox("Choose the column for the email addresses of the recipients:", "ExcelDemy", , , , , , 8) If XRcptsEmail Is Nothing Then Exit Sub 'To enter the text mail content 1, insert a input box Set xMailContent = Application.InputBox("In your email, choose the column with the reminded text:", "ExcelDemy", , , , , , 8) If xMailContent Is Nothing Then Exit Sub 'To enter the text mail content 2, insert a input box Set xMailContent2 = Application.InputBox("In your email, choose the column with the reminded text:", "ExcelDemy", , , , , , 8) If xMailContent2 Is Nothing Then Exit Sub 'Count rows for the due dates xFinalRw = XDueDate.Rows.Count Set XDueDate = XDueDate(1) Set XRcptsEmail = XRcptsEmail(1) Set xMailContent = xMailContent(1) Set xMailContent2 = xMailContent2(1) 'Set command to open MS Outlook Application Set xCrtOut = CreateObject("Outlook.Application") 'Apply For loop to conduct the operation in each row one by one For k = 1 To xFinalRw xValDateRng = "" xValDateRng = XDueDate.Offset(k - 1).Value 'Apply If condition for the Due Date values If xValDateRng <> "" Then 'Condition set to send mail if the difference between due dates and current date is greater than 1 and less than 7 days 'Means 1 < X< 7, X = Due Date - Current Date If CDate(xValDateRng) - Date <= 7 And CDate(xValDateRng) - Date > 0 Then xValSendRng = XRcptsEmail.Offset(k - 1).Value 'Create the subject, body and text contents with the required variables xSubEmail = xMailContent.Offset(k - 1).Value & " on " & xValDateRng CrVbLf = " " xMsg = "<HTML><BODY>" xMsg = xMsg & "Dear " & xValSendRng & CrVbLf xMsg = xMsg & "Text : " & xMailContent.Offset(k - 1).Value & CrVbLf xMsg = xMsg & "Text : " & xMailContent2.Offset(k - 1).Value & CrVbLf xMsg = xMsg & "</BODY></HTML>" 'Create the email Set xMailSections = xCrtOut.CreateItem(0) 'Define the position to place the Subject, Body and Recipients Address With xMailSections .Subject = xSubEmail .To = xValSendRng .HTMLBody = xMsg .Display '.Send End With Set xMailSections = Nothing End If End If Next Set xCrtOut = Nothing End Sub

Public Sub SendReminderMail() 'Declare the variables Dim XDueDate As Range Dim XRcptsEmail As Range Dim xMailContent As Range Dim xMailContent2 As Range Dim xRngDn As Range Dim xCrtOut As Object Dim xValDateRng As String Dim xValSendRng As String Dim k As Long Dim xMailSections As Object Dim xFinalRw As Long Dim CrVbLf As String Dim xMsg As String Dim xSubEmail As String On Error Resume Next 'To select the date column insert a input box Set XDueDate = Application.InputBox("Select the column for Deadline/Due Date date column:", "ExcelDemy", , , , , , 8) If XDueDate Is Nothing Then Exit Sub 'Insert a input box for selecting the recipients Set XRcptsEmail = Application.InputBox("Choose the column for the email addresses of the recipients:", "ExcelDemy", , , , , , 8) If XRcptsEmail Is Nothing Then Exit Sub 'To enter the task Name, insert a input box Set xMailContent = Application.InputBox("In your email, choose the column with the Task Name:", "ExcelDemy", , , , , , 8) If xMailContent Is Nothing Then Exit Sub 'To enter the task details, insert a input box Set xMailContent2 = Application.InputBox("In your email, choose the column with the Task Details:", "ExcelDemy", , , , , , 8) If xMailContent2 Is Nothing Then Exit Sub 'Count rows for the due dates xFinalRw = XDueDate.Rows.Count Set XDueDate = XDueDate(1) Set XRcptsEmail = XRcptsEmail(1) Set xMailContent = xMailContent(1) Set xMailContent2 = xMailContent2(1) 'Set command to open MS Outlook Application Set xCrtOut = CreateObject("Outlook.Application") 'Apply For loop to conduct the operation in each row one by one For k = 1 To xFinalRw xValDateRng = "" xValDateRng = XDueDate.Offset(k - 1).Value 'Apply If condition for the Due Date values If xValDateRng <> "" Then 'Condition set to send mail if the difference between due dates and current date is greater than 1 and less than 7 days 'Means 1 < X< 7, X = Due Date - Current Date If CDate(xValDateRng) - Date <= 7 And CDate(xValDateRng) - Date > 0 Then xValSendRng = XRcptsEmail.Offset(k - 1).Value 'Create the subject, body and text contents with the required variables xSubEmail = xMailContent.Offset(k - 1).Value & " on " & xValDateRng CrVbLf = " " xMsg = "<HTML><BODY>" xMsg = xMsg & "Dear " & xValSendRng & CrVbLf xMsg = xMsg & "Text : " & xMailContent.Offset(k - 1).Value & CrVbLf xMsg = xMsg & "Text : " & xMailContent2.Offset(k - 1).Value & CrVbLf xMsg = xMsg & "</BODY></HTML>" 'Create the email Set xMailSections = xCrtOut.CreateItem(0) 'Define the position to place the Subject, Body and Recipients Address With xMailSections .Subject = xSubEmail .To = xValSendRng .HTMLBody = xMsg .Display '.Send End With Set xMailSections = Nothing End If End If Next Set xCrtOut = Nothing End Sub

Public Sub SendReminderMail() 'Declare the variables Dim XDueDates As Range Dim XRcptsEmails As Range Dim xMailContents As Range Dim xMailContent2s As Range Dim xDueDate As Range Dim xRcptEmail As Range Dim xMailContent As Range Dim xMailContent2 As Range Dim xRngDn As Range Dim xCrtOut As Object Dim xValDateRng As Variant Dim xValSendRng As Variant Dim k As Long Dim xMailSections As Object Dim xFinalRw As Long Dim CrVbLf As String Dim xMsg As String Dim xSubEmail As String On Error Resume Next 'To select the date column insert an input box Set XDueDates = Application.InputBox("Select the range for Deadline/Due Date column:", "ExcelDemy", , , , , , 8) If XDueDates Is Nothing Then Exit Sub 'Insert an input box for selecting the recipients Set XRcptsEmails = Application.InputBox("Choose the range for the email addresses of the recipients:", "ExcelDemy", , , , , , 8) If XRcptsEmails Is Nothing Then Exit Sub 'To enter the task Name, insert an input box Set xMailContents = Application.InputBox("In your email, choose the range with the Task Name:", "ExcelDemy", , , , , , 8) If xMailContents Is Nothing Then Exit Sub 'To enter the task details, insert an input box Set xMailContent2s = Application.InputBox("In your email, choose the range with the Task Details:", "ExcelDemy", , , , , , 8) If xMailContent2s Is Nothing Then Exit Sub 'Count rows for the due dates xFinalRw = XDueDates.Rows.Count 'Set command to open MS Outlook Application Set xCrtOut = CreateObject("Outlook.Application") 'Apply For loop to conduct the operation in each row one by one For k = 1 To xFinalRw xValDateRng = "" xValDateRng = XDueDates.Cells(k).Value 'Apply If condition for the Due Date values If xValDateRng "" Then 'Condition set to send mail if the difference between due dates and current date is greater than 1 and less than 7 days 'Means 1 < X< 7, X = Due Date - Current Date If CDate(xValDateRng) - Date 0 Then xValSendRng = XRcptsEmails.Cells(k).Value 'Create the subject, body and text contents with the required variables xSubEmail = xMailContents.Cells(k).Value & " on " & xValDateRng CrVbLf = "" xMsg = "" xMsg = xMsg & "Dear " & xValSendRng & CrVbLf xMsg = xMsg & "Text: " & xMailContents.Cells(k).Value & CrVbLf xMsg = xMsg & "Text: " & xMailContent2s.Cells(k).Value & CrVbLf xMsg = xMsg & "" 'Create the email Set xMailSections = xCrtOut.CreateItem(0) 'Define the position to place the Subject, Body, and Recipients Address With xMailSections .Subject = xSubEmail .To = xValSendRng .HTMLBody = xMsg .Display '.Send End With Set xMailSections = Nothing End If End If Next k Set xCrtOut = Nothing End Sub

43 Comments

Nishant Kumar Jul 7, 2022 at 12:27 PM

Hi, after following this process, I received automated Email, but all email are getting delivered together which should be deliver one day before the date given in deadline column. means mail are not getting delivered as per dates.
please help with solution.
- Reply
 Bhubon Costa Aug 8, 2022 at 12:56 AM
 Greetings Nishant,
 To get emails one day prior the deadline date, try the following codes below.
 
 We just edited the code in the If condition by replacing 1 with 0.
 
 Previous code:
```
If CDate(xValDateRng) - Date <= 7 And CDate(xValDateRng) - Date > 0 Then
 xValSendRng = XRcptsEmail.Offset(k - 1).Value
```
 Modified Code:
```
If CDate(xValDateRng) - Date <= 7 And CDate(xValDateRng) - Date > 1 Then
 xValSendRng = XRcptsEmail.Offset(k - 1).Value
```
 Please, give us feedback, if any further query needed. The ExcelDemy team is always in your assistance.

Ain Farhana Jul 7, 2022 at 1:57 PM

How to add on another column instead of only, due date, email address and text column. Please advise

Bhubon Costa Aug 3, 2022 at 1:50 PM

Greeting AIN,
Let’s say you want to add another column containing the CC email addresses. You can just copy the codes from here. Moreover, if you want to get the Excel file containing the codes, just give your email address.

Hope this will work with your requirements.
Please, keep giving your feedbacks. The ExcelDemy team is always concerned about your queries.

Taylor Aug 16, 2022 at 7:55 PM

Hello,

How long before the due date does the email get sent to the email address?
- Reply
 Maruf Islam Aug 21, 2022 at 10:42 AM
 Hi Taylor,
 
 # The macro contains conditions against the email sending within a Week prior to the Deadline/Due Date using the following line
 
 If CDate(xValDateRng) - Date <= 7 And CDate(xValDateRng) - Date > 0 Then xValSendRng = XRcptsEmail.Offset(k - 1).Value
 
 # So, the email will get sent within- 1 day <= Deadline/Due Date <= 7 day or 1 week range prior to the Deadline/Due Date.
 
 Hope, you find your answer, let us know if further explanation is needed. Our dedicated Softeko Team is always there to help.
Lalit Kansal Aug 23, 2022 at 5:09 PM

Hi
If i want to add an attachment, can u please help?
Regards
- Reply
  Bhubon Costa Aug 24, 2022 at 2:45 PM
  Greetings Lalit,
  You just have to add two lines in between the xMailSections portion:
  Steps:
  1. Add the file path of your attachment with the attachment name.
  2. Apply add attachment command to add the attachment.
```
Attached_File = "C:\Users\USER\Downloads\Send_Email_Reminder.xlsm"
.Attachments.Add Attached_File
```
  Please, see the image below for a detailed understanding.
  
  After running the code, you will see results with the attachment available.
  
  Moreover, we have a dedicated article based on your requirement. Please, go through the article to learn in detail.
  Hope, this will meet your requirement. Please, give us feedback if any furthur query needed. The ExcelDemy team is always in your assistance.
  - Reply
    Vinod R Jun 13, 2023 at 10:11 AM
    
    Hai, I am getting “compile error” for control variable already in use. Highlighting “k=1 to xFinalRw” “apply for loop conduct the operation in each row one by one
    - Rubayed Razib Suprov Jun 15, 2023 at 1:04 PM
      
      Greetings Vinod,
      
      The code provided above is actually working quite well for multiple members of our team. The Error you experienced is local and I advise you to review the code and check whether you made any altercation to the code. Try to paste the code as given here same to the editor. Just change the attachment address according to your need.
      
      The specific error that you are experiencing might be the cause of using the same variable k in multiple places. Again, in our code, we did not use the variable in multiple places in the same code. Try to paste the same code that we provided or change the variable name to something else, like K1. Hope this helps.
      
      Thanks and Regards
      Rubayed Razib
      Team Exceldemy
- Reply
  Nehad Ulfat Aug 24, 2022 at 9:06 AM
  
  Hello, Lalit Kansal! You can send us your attachment to this email: [email protected]
Lalit Kansal Aug 25, 2022 at 11:06 AM

Hello

Thanks for resolving the query.

Can u help in the code if we want to add the different subject rather than text and due date copied in the mail

Thanks and Regards
- Reply
  Bhubon Costa Aug 31, 2022 at 12:42 AM
  
  Greetings Lalit,
  Pleased to hear that your previous query has been resolved.
  
  We have created an Excel file for you to add different subjects. Just download the file and run the code of Module 1.
  
  https://www.exceldemy.com/wp-content/uploads/2022/08/Send_Email_Reminder_Lalit.xlsm
  
  1. You will get an input box to select the subject column as shown in the image below.
  
  2. Therefore, you will see the emails on display before sending them, with the selected different subjects.
  
  Please feel free to ask more queries. Our ExcelDemy Team will reach you as soon as possible.
Claudiu Oct 7, 2022 at 6:26 PM

Hello,

Do we need to run the module every time i update the input (For eg: deadline)?
How to autoupdate that?

Br,
Claudiu
- Reply
  Rafiul Haq Oct 10, 2022 at 1:39 PM
  Hello Claudiu, thank you for your question. The following steps will execute the VBA code whenever you change the dates.
  
  Press ALT+F11 to bring up the VBA window. Then, right click on “Sheet1” and select View Code.
  
  Then, type the following VBA code. This code will call the SendReminderMail Sub whenever, a value changes in the cell range D5:D7.
```
Private Sub Worksheet_Change(ByVal xTarget As Range)
If Not Intersect(xTarget, Range("D5:D7")) Is Nothing Then
Call SendReminderMail
End If
End Sub
```
  After that, we’ve set the cell ranges instead of using the input box. For example, the code for xDueDate is changed to:
```
Set XDueDate = Range("D5:D7")
```
  Then, when you change the date, it will automatically execute the macro.
  
  However, if this doesn’t solve your problem, you can mail us your Excel file with detailed instructions to: [email protected], and we’ll try to solve it as soon as possible.
PRACHI DABHADE Dec 11, 2022 at 9:27 AM

HOW TO AUTOMATICALLY SELECTDUE DATE COLUMN WITHOUT INPUTBOX AND RUN A CODE
- Reply
  Bishawajit Chakraborty Dec 12, 2022 at 2:34 PM
  Thank you Prachi Davade for your wonderful question. You can change the
```
Set XDueDate = Application.InputBox("Select the column for Deadline/Due Date date column:", "ExcelDemy", , , , , , 8)
```
  to
```
Set XDueDate = Range("D5:D7")
```
  This will do what you desire. If you have further queries, let us know.
  
  Regards
  
  Bishawajit, on behalf of ExcelDemy
Salwa Jan 11, 2023 at 12:07 PM

Hi, how to add reminder time for the email? (e.g. want to send the email on January 13th, 2023 at 8.00 am)
- Reply
 Bishawajit Chakraborty Jan 17, 2023 at 4:13 PM
 Thank you, SALWA for your wonderful question.
 
 First off, you cannot change the time for a scheduled email; however, you can add the remaining date in the email using the VBA code. When you apply the VBA code, the emails will pop up for sending. And on the Outlook email section, you can customize emails with scheduled time
```
Public Sub SendEmail02()
    Dim Date_Range As Range
    Dim Mail_Recipient As Range
    Dim Email_Text As Range
    Dim Outlook_App_Create As Object
    Dim Mail_Item As Object
    Dim Last_Row As Long
    Dim VB_CR_LF, Email_Body, Date_Range_Value, Send_Value, Subject As String
    Dim i As Long
    On Error Resume Next
    Set Date_Range = Application.InputBox("Please choose the date range:", "Message Box", , , , , , 8)
    If Date_Range Is Nothing Then Exit Sub
    Set Mail_Recipient = Application.InputBox("Please select the Email addresses:", "Message Box", , , , , , 8)
    If Mail_Recipient Is Nothing Then Exit Sub
    Set Email_Text = Application.InputBox("Select the Email Text:", "Message Box", , , , , , 8)
    If Email_Text Is Nothing Then Exit Sub
    Last_Row = Date_Range.Rows.Count
    Set Date_Range = Date_Range(1)
    Set Mail_Recipient = Mail_Recipient(1)
    Set Email_Text = Email_Text(1)
    Set Outlook_App_Create = CreateObject("Outlook.Application")
    For i = 1 To Last_Row
        Date_Range_Value = ""
        Date_Range_Value = Date_Range.Offset(i - 1).Value
        If Date_Range_Value <> "" Then
        If CDate(Date_Range_Value) - Date <= 7 And CDate(Date_Range_Value) - Date > 0 Then
            Send_Value = Mail_Recipient.Offset(i - 1).Value
            Subject = Email_Text.Offset(i - 1).Value & " on " & Date_Range_Value
            VB_CR_LF = " "
            Email_Body = "<HTML><BODY>"
            Email_Body = Email_Body & "Dear " & Send_Value & VB_CR_LF
            Email_Body = Email_Body & "Text : " & Email_Text.Offset(i - 1).Value & VB_CR_LF
            Email_Body = Email_Body & "</BODY></HTML>"
            Set Mail_Item = Outlook_App_Create.CreateItem(0)
            With Mail_Item
                .Subject = Subject
                .To = Send_Value
                .HTMLBody = Email_Body
                .Display
            End With
            Set Mail_Item = Nothing
        End If
    End If
    Next
    Set Outlook_App_Create = Nothing
End Sub
```
 Then, using your Outlook account, you can set it up for a scheduled email. I hope this may solve your issue.
 
 Bishawajit, on behalf of ExcelDemy
 - Reply
 Chad Mar 3, 2023 at 6:36 PM
 
 Hi I’d like to find out if i can change the name of the person I am sending it to, so instead of it being the email address showing it’s there name that I would define ? How can I have this happen?
 - Bishawajit Chakraborty Mar 9, 2023 at 11:55 AM
 
 Thank you, CHAD for your wonderful question.
 
 Firstly, you cannot change the recipient’s name after emailing. When you apply the VBA code, the emails will pop up for sending. And on the Outlook email section, you can customize emails. So, you have to put the email address first in the recipient’s column.
 
 This will do what you desire. If you have further queries, let us know.
 
 Regards
 
 Bishawajit, on behalf of ExcelDemy

izzati Jan 19, 2023 at 10:03 AM

Hi, how to add CC and subject column. Please advice

Rafiul Haq Jan 24, 2023 at 4:03 PM

You can use the following code to include the subject and CC columns.

The following image shows the output.

Yuki Mar 16, 2023 at 7:12 AM

Hi, i wanna asked about this program. Is this program just running one time when we run this program or this program will always run and when it reach the due date then it will still automatically send reminder to email. Would like to have your confirmation

Thank you
- Reply
 Bhubon Costa Mar 16, 2023 at 11:59 AM
 
 Greeting Yuki,
 Thank you for your queries,
 
 This program will have to run just one time and when it will reach the due date it will send reminder emails automatically.
 
 But you can also customize it to send it manually. Please go through the “Notes” section in Step 3 of the article.
 
 You can stop sending emails automatically just by disabling the .Send command from the full code. It will pops up for a confirmation before sending. Moreover, you can customize the recipients names. That’s the elegance of our objective!
 
 However, if this doesn’t solve your queries, you can mail us your Excel file with detailed instructions to: [email protected], and we’ll try to solve it as soon as possible.
 
 Regards,
 ExcelDemy Team
 - Reply
 Nouran El Shazly May 2, 2023 at 4:49 AM
 
 Hi bhunon
 Hope you are great ,
 
 How I can add more than one cell content ? I mean for the content how I can include more than cell in the mail contents function?
 
 Also , how I can keep this reminder working although I closed the excel ?
 - Nouran El Shazly May 6, 2023 at 11:04 PM
 
 Dear
 I tried your previous solution for adding more the I content and it worked perfectly I added 18 variables.
 More question please can I set more than one reminder ?
 I mean to be reminded before the due date with 90 days and 50 days and 30 days for example?
 Thank you a lot
 - Bhubon Costa May 8, 2023 at 4:45 PM
 
 Dear Nouran,
 
 I am delighted to hear that your previous queries have been resolved. It seems like you have invested a lot of patience and effort, considering you had to work with 18 variables to accomplish your task!
 
 Regarding your further queries, you want to send reminder emails multiple times with different time intervals. For instance, you want to send the first mail three days prior to the deadline, the second mail five days prior to the deadline, and the final mail seven days before the deadline. To accomplish this, we have utilized the following dataset, and as of today, it is the 8th of May, 2023.
 
 Now, you have to modify the If section of the codes as in the image below.
 
 Here, is the full updated code.
 
 Public Sub SendReminderMail_Multiple() 'Declare Variables Dim XDueDate As Range Dim XRcptsEmail As Range Dim xMailContent As Range Dim xRngDn As Range Dim xCrtOut As Object Dim xValDateRng As String Dim xValSendRng As String Dim k As Long Dim xMailSections As Object Dim xFinalRw As Long Dim CrVbLf As String Dim xMsg As String Dim xSubEmail As String On Error Resume Next 'To select the date column insert a input box Set XDueDate = Application.InputBox("Select the column for Deadline/Due Date date column:", "ExcelDemy", , , , , , 8) If XDueDate Is Nothing Then Exit Sub 'Insert a input box for selecting the recipients Set XRcptsEmail = Application.InputBox("Choose the column for the email addresses of the recipients:", "ExcelDemy", , , , , , 8) If XRcptsEmail Is Nothing Then Exit Sub 'To enter the text mail, insert a input box Set xMailContent = Application.InputBox("In your email, choose the column with the reminded text:", "ExcelDemy", , , , , , 8) If xMailContent Is Nothing Then Exit Sub 'Count rows for the due dates xFinalRw = XDueDate.Rows.Count Set XDueDate = XDueDate(1) Set XRcptsEmail = XRcptsEmail(1) Set xMailContent = xMailContent(1) 'Set command to open MS Outlook Application Set xCrtOut = CreateObject("Outlook.Application") 'Apply For loop to conduct the operation in each row one by one For k = 1 To xFinalRw xValDateRng = "" xValDateRng = XDueDate.Offset(k - 1).Value 'Apply If condition for the Due Date values If xValDateRng <> "" Then Dim xDaysDiff As Integer xDaysDiff = DateDiff("d", Date, CDate(xValDateRng)) If xDaysDiff = 3 Or xDaysDiff = 5 Or xDaysDiff = 7 Then xValSendRng = XRcptsEmail.Offset(k - 1).Value 'Create the subject, body and text contents with the required variables xSubEmail = xMailContent.Offset(k - 1).Value & " on " & xValDateRng CrVbLf = " " xMsg = "<HTML><BODY>" xMsg = xMsg & "Dear " & xValSendRng & CrVbLf xMsg = xMsg & "Text : " & xMailContent.Offset(k - 1).Value & CrVbLf xMsg = xMsg & "</BODY></HTML>" 'Create the email Set xMailSections = xCrtOut.CreateItem(0) 'Define the position to place the Subject, Body and Recipients Address With xMailSections .Subject = xSubEmail .To = xValSendRng .HTMLBody = xMsg .Display '.Send End With Set xMailSections = Nothing End If End If Next Set xCrtOut = Nothing End Sub
 
 I hope that this response has resolved your current queries. If you would like to automate the program, please refer to our previous replies for detailed instructions. Additionally, please inform us if you have any further questions.
 
 Regards,
 ExcelDemy Team
 - Bhubon Costa May 3, 2023 at 4:16 PM
 
 Yes, you can still run the program when your Excel App is closed. You do not need to run the program every day manually. By doing so, whenever you open your PC your program will be executed automatically. Follow the steps below to do so.
 Step 1:
 
 1. From the Start Menu type Run to open the Windows Run dialog box and paste the following path:
 
 %AppData%\Microsoft\Windows\Start Menu\Programs\Startup
 
 2. Click OK.
 
 Step 2: Place your Excel File in the Startup folder.
 
 Step 3:
 
 1. Open your Excel file Macro Window.
 
 2. In the Project Explorer, double-click the ThisWorkbook object to open the code window for the workbook.
 
 3. In the code window, select Workbook from the drop-down list at the top.
 
 4. Then, select the Workbook_Open event from the drop-down list on the right.
 
 Step 4:
 
 1. Type or paste the VBA code that you want to run when the file is opened between the Private Sub Workbook_Open() and End Sub lines.
 
 2. Save the Excel file.
 
 Private Sub Workbook_Open() "Your Full VBA Codes" End Sub
 
 Now, whenever you open your PC, the VBA code you wrote will be automatically executed. Hope this will resolve your issue. Please let us know your further feedback, our ExcelDemy Team is always relentless to welcome your issues.
 
 Regards,
 ExcelDemy Team
 - Bhubon Costa May 2, 2023 at 4:23 PM
 
 Answer 1: Let’s say you want to add one more column for the mail content portion. So, we have assigned VBA codes with one more variable xMailContent2
 
 Copy the codes below and apply them to your Module.
 
 Public Sub SendReminderMail() 'Declare the variables Dim XDueDate As Range Dim XRcptsEmail As Range Dim xMailContent As Range Dim xMailContent2 As Range Dim xRngDn As Range Dim xCrtOut As Object Dim xValDateRng As String Dim xValSendRng As String Dim k As Long Dim xMailSections As Object Dim xFinalRw As Long Dim CrVbLf As String Dim xMsg As String Dim xSubEmail As String On Error Resume Next 'To select the date column insert a input box Set XDueDate = Application.InputBox("Select the column for Deadline/Due Date date column:", "ExcelDemy", , , , , , 8) If XDueDate Is Nothing Then Exit Sub 'Insert a input box for selecting the recipients Set XRcptsEmail = Application.InputBox("Choose the column for the email addresses of the recipients:", "ExcelDemy", , , , , , 8) If XRcptsEmail Is Nothing Then Exit Sub 'To enter the text mail content 1, insert a input box Set xMailContent = Application.InputBox("In your email, choose the column with the reminded text:", "ExcelDemy", , , , , , 8) If xMailContent Is Nothing Then Exit Sub 'To enter the text mail content 2, insert a input box Set xMailContent2 = Application.InputBox("In your email, choose the column with the reminded text:", "ExcelDemy", , , , , , 8) If xMailContent2 Is Nothing Then Exit Sub 'Count rows for the due dates xFinalRw = XDueDate.Rows.Count Set XDueDate = XDueDate(1) Set XRcptsEmail = XRcptsEmail(1) Set xMailContent = xMailContent(1) Set xMailContent2 = xMailContent2(1) 'Set command to open MS Outlook Application Set xCrtOut = CreateObject("Outlook.Application") 'Apply For loop to conduct the operation in each row one by one For k = 1 To xFinalRw xValDateRng = "" xValDateRng = XDueDate.Offset(k - 1).Value 'Apply If condition for the Due Date values If xValDateRng <> "" Then 'Condition set to send mail if the difference between due dates and current date is greater than 1 and less than 7 days 'Means 1 < X< 7, X = Due Date - Current Date If CDate(xValDateRng) - Date <= 7 And CDate(xValDateRng) - Date > 0 Then xValSendRng = XRcptsEmail.Offset(k - 1).Value 'Create the subject, body and text contents with the required variables xSubEmail = xMailContent.Offset(k - 1).Value & " on " & xValDateRng CrVbLf = " " xMsg = "<HTML><BODY>" xMsg = xMsg & "Dear " & xValSendRng & CrVbLf xMsg = xMsg & "Text : " & xMailContent.Offset(k - 1).Value & CrVbLf xMsg = xMsg & "Text : " & xMailContent2.Offset(k - 1).Value & CrVbLf xMsg = xMsg & "</BODY></HTML>" 'Create the email Set xMailSections = xCrtOut.CreateItem(0) 'Define the position to place the Subject, Body and Recipients Address With xMailSections .Subject = xSubEmail .To = xValSendRng .HTMLBody = xMsg .Display '.Send End With Set xMailSections = Nothing End If End If Next Set xCrtOut = Nothing End Sub
 
 See the output as images below:
 
 Answer 2: Unfortunately, you cannot run the program without opening the Excel App. You may get this done by applying API. However, you can try the below process but it has some troubleshooting issues. Please let us know if you get solved your issue.
 
 Open Excel and create a new workbook or open an existing one.
 
 Press Alt + F11 to open the Visual Basic Editor.
 
 Write your VBA code in a module.
 
 Save the workbook as a macro-enabled workbook (*.xlsm) format.
 
 Close Excel.
 
 Open the Task Scheduler by typing “Task Scheduler” in the Start menu search bar and pressing Enter.
 
 Click on “Create Task” in the right-hand panel.
 
 In the “General” tab, give the task a name and a description.
 
 In the “Actions” tab, click “New” and select “Start a program” as the action.
 
 In the “Program/script” field, browse to the location where your Excel workbook is saved and select it.
 
 In the “Add arguments” field, enter the full path and filename of the workbook you want to run, enclosed in quotes.
 
 Click “OK” to close the “New Action” dialog box.
 
 In the “Triggers” tab, click “New” and select the frequency and timing for the task to run.
 
 Click “OK” to close the “New Trigger” dialog box.
 
 Click “OK” to create the task.
 
 On the other hand, you can automatically run when you open the Excel file, you do not need to manually run the code. Simply, apply the VBA codes inside the Private Sub event.
 
 Private Sub Workbook_Open() "Your Full VBA Codes" End Sub
 - Reply
 Yuki Mar 16, 2023 at 12:30 PM
 
 Hai thank for the explanation. So basically for this program we need to run manually every day right.
 But i would like to know whether there is a program that can always running automatically when the due date already reached.Thank you
 - Bhubon Costa May 3, 2023 at 4:12 PM
 
 You do not need to run the program every day manually. You can automatically run the program whenever you open your PC. Follow the steps below to do so.
 Step 1:
 
 1. From the Start Menu type Run to open the Windows Run dialog box and paste the following path:
 
 %AppData%\Microsoft\Windows\Start Menu\Programs\Startup
 
 2. Click OK.
 
 Step 2: Place your Excel File in the Startup folder.
 
 Step 3:
 
 1. Open your Excel file Macro Window.
 
 2. In the Project Explorer, double-click the ThisWorkbook object to open the code window for the workbook.
 
 3. In the code window, select Workbook from the drop-down list at the top.
 
 4. Then, select the Workbook_Open event from the drop-down list on the right.
 
 Step 4:
 
 1. Type or paste the VBA code that you want to run when the file is opened between the Private Sub Workbook_Open() and End Sub lines.
 
 2. Save the Excel file.
 
 Private Sub Workbook_Open() "Your Full VBA Codes" End Sub
 
 Now, whenever you open your PC, the VBA code you wrote will be automatically executed. Hope this will resolve your issue. Please let us know your further feedback, our ExcelDemy Team is always relentless to welcome your issues.
 
 Regards,
 ExcelDemy Team
 - Bhubon Costa Mar 16, 2023 at 3:50 PM
 
 Yeah, YUKI, you are right. Your workbook need to be opened all the time to continue running this program. But, Problem arises when you turn off your pc the program will not run. So, you need to reopen the Excel file and run the program on daily basis.
 
 However, you can just open the Excel App. from your PC. Then it will run automatically. To do so, please insert your whole code in between Private Sub as below:
 
 Private Sub auto_open() "Your Codes" End Sub
 
 So, whenever you open the Excel App. the program will continue to run.
 
 On the other hand, if you want to run the program just after whenever you open PC. We need some time to make it for you. You may share your Excel file with us in [email protected]. Our dedicated ExcelDemy Team is trying to resolve your issue.
 
 Regards,
 ExcelDemy Team
Pratibhu Apr 14, 2023 at 2:48 PM

I have two questions –
1. Is it possible to send recurring daily reminders? Say from 25th of the current month, until 10th of the next month?
2. If the excel is saved in OneDrive, and opened via Web browser, will the macros still run?

I will really, REALLY appreciate a quick response.
- Reply
  Akib Bin Rashid Apr 17, 2023 at 12:46 PM
  
  Hi PRATIBHU
  I hope you are doing well.
  
  This is your 2nd question and its answer.
  
  If the excel is saved in OneDrive, and opened via Web browser, will the macros still run?
  
  Answer: It depends on the type of macro and how it was created.
  If the macro is a VBA macro, it will not run in the web browser version of Excel. VBA macros can only run in the desktop version of Excel on a Windows or Mac computer.
  
  Coming to your first question, our team is working on the macro. We will reach you soon hopefully.

Nouran May 2, 2023 at 1:24 PM

dears,
for content can we add more than one cell? say that cell with name of the task and cell contains the task itself ?

also if i saved the excel on Team channel do i have to open it every day so the macros work ?

Bhubon Costa May 3, 2023 at 2:20 PM

Answer 1: To add one or more columns for the mail content section, you must add variables. Let’s say you want to add one more column so we will add VBA codes with one more variable xMailContent2. So, your data set may look like the following image, one column with the task name, and another with the task details.
So, apply the following VBA codes to perform your requirements.

Answer 2: You cannot run a file automatically from a Team Chanel server. However, you can automatically run the program whenever you open your PC. Follow the steps below to do so.
Step 1:

1. From the Start Menu type Run to open the Windows Run dialog box and paste the following path:

%AppData%\Microsoft\Windows\Start Menu\Programs\Startup

2. Click OK.

Step 2: Place your Excel File in the Startup folder.

Step 3:

1. Open your Excel file Macro Window.

2. In the Project Explorer, double-click the ThisWorkbook object to open the code window for the workbook.

3. In the code window, select Workbook from the drop-down list at the top.

4. Then, select the Workbook_Open event from the drop-down list on the right.

Step 4:

1. Type or paste the VBA code that you want to run when the file is opened between the Private Sub Workbook_Open() and End Sub lines.

2. Save the Excel file.

Private Sub Workbook_Open()
    "Your Full VBA Codes"
End Sub

Now, whenever you open your PC, the VBA code you wrote will be automatically executed. Hope this will resolve your issue. Please let us know your further feedback, our ExcelDemy Team is always relentless to welcome your issues.

Regards,
ExcelDemy Team

Nouran May 7, 2023 at 4:13 AM

dears
Thanks a lot for your support my previous inquiries was resolved ,
i added 18 variables !!!

more Qs can we add multiple reminder for the same due date ? i mean 7 days before and 3 days before for example ?

BR
Nouran

Bhubon Costa May 8, 2023 at 4:42 PM

Dear Nouran,

I am delighted to hear that your previous queries have been resolved. It seems like you have invested a lot of patience and effort, considering you had to work with 18 variables to accomplish your task!

Regarding your further queries, you want to send reminder emails multiple times with different time intervals. For instance, you want to send the first mail three days prior to the deadline, the second mail five days prior to the deadline, and the final mail seven days before the deadline. To accomplish this, we have utilized the following dataset, and as of today, it is the 8th of May, 2023.

Now, you have to modify the If section of the codes as in the image below.

Here, is the full updated code.

I hope that this response has resolved your current queries. If you would like to automate the program, please refer to our previous replies for detailed instructions. Additionally, please inform us if you have any further questions.

Mike May 18, 2023 at 11:24 PM

is it possible to have the text insert a data range and not just 1 cell of information?

Yousuf Khan May 21, 2023 at 4:21 PM

Dear Mike,

I understand you wish to insert a range to have the text as input. Here is the modified code to do so.

Also, you can insert a data range by adding variables. To know more about this, see this comment.

Ana Jul 7, 2023 at 1:54 AM

i was able to generate email earlier but now when i run macro it does not open outlook email with all information anymore. i checked references as well and i have checked outlook so it should be working so not sure why it is not opening outlook email. can someone help?
- Reply
 Aniruddah Alam Jul 9, 2023 at 10:34 AM
 Hello ANA, Thank you for reaching out to us. We understand that you were previously able to generate emails successfully, but now when running the macro, Outlook does not open with all the information as before.
 To identify the problem, it’s challenging to determine the exact cause from here. However, one possibility could be that your deadlines may not have been updated correctly, causing the following lines of code to not execute as expected:
```
If CDate(xValDateRng) - Date <= 7 And CDate(xValDateRng) - Date > 0 Then
xValSendRng = XRcptsEmail.Offset(k - 1).Value
```
 As you can see, emails will only be sent when the deadline is 7 days or less from the current date. If your deadlines fall within this range and you’re still experiencing issues, we recommend sharing your file with us through the Exceldemy Forum. This will allow us to directly analyze the problem and provide appropriate solutions. Thank you for your cooperation.
 Regards
 Aniruddah

Send Reminder Email Automatically from an Excel Worksheet Using VBA

Download Practice Workbook

3 Steps to Send Reminder Email Automatically from an Excel Worksheet Using VBA

Step 1: Create a Module in Excel Worksheet

Step 2: Write VBA Codes to Send Reminder Email Automatically

Step 3: Run VBA Program to Send Reminder Email Automatically from Excel Worksheet

Conclusion

Related Articles

Leave a reply Cancel reply