How to Open a Word Document and Save it As PDF or Docx with VBA in Excel – 2 Examples

Consider the following image of a word file.

The file “Student Information” is stored at C:\ExcelDemy\. Use a VBA code to open it and then save it as a new Word file or a PDF file.

Modify the student’s name “Dean Ambrose” to “Jon Moxley” and “Danial Bryan” to “Bryan Danielson”.

“Jon Moxley”  was stored in C6 and “Bryan Danielson” in C7.
Save the modified file as a new Word file or PDF file with the VBA code.

Example 1 – Embed VBA to Open a Word Document and Save it As a New Updated Word File

Steps:

• Press Alt + F11 or go to Developer -> Visual Basic to open Visual Basic Editor.

• Click Insert -> Module.

• Use the following code in the code window.

Sub OpenWordAndSaveAs()
Dim iApp As Word.Application
Dim iDoc As Word.Document
Set iApp = CreateObject("Word.Application")
iApp.Visible = True
Set iDoc = iApp.Documents.Add(Template:="C:\ExcelDemy\Student Information.docx", NewTemplate:=False, DocumentType:=0)
With iDoc
    .Application.Selection.Find.Text = "Dean Ambrose"
    .Application.Selection.Find.Execute
    .Application.Selection = Range("C6")
    .Application.Selection.EndOf
    .Application.Selection.Find.Text = "Danial Bryan"
    .Application.Selection.Find.Execute
    .Application.Selection = Range("C7")
    .SaveAs2 Filename:=("C:\ExcelDemy\Student Information File"), FileFormat:=wdFormatXMLDocument, AddtoRecentFiles:=False
End With
End Sub

• Press F5 or select Run -> Run Sub/UserForm. You can also click on the small Run icon.

There will be a new word file named “Student Information File”  that opens automatically at the location provided in the code (here, “C:\ExcelDemy\”).

Student information is updated: “Dean Ambrose” becomes “Jon Moxley” and “Danial Bryan” becomes “Bryan Danielson” and saved in the new “Student Information File” Word file.

Sub OpenWordAndSaveAs()

Dim iApp As Word.Application
Dim iDoc As Word.Document

Set iApp = CreateObject("Word.Application")
iApp.Visible = True

Set iDoc = iApp.Documents.Add(Template:="C:\ExcelDemy\Student Information.docx", NewTemplate:=False, DocumentType:=0)

With iDoc
    .Application.Selection.Find.Text = "Dean Ambrose"
    .Application.Selection.Find.Execute
    .Application.Selection = Range("C6")
    .Application.Selection.EndOf
    .Application.Selection.Find.Text = "Danial Bryan"
    .Application.Selection.Find.Execute
    .Application.Selection = Range("C7")

.SaveAs2 Filename:=("C:\ExcelDemy\Student Information File"), FileFormat:=wdFormatXMLDocument, AddtoRecentFiles:=False

End With

End Sub

Read More: Excel VBA: Open Word Document and Paste

Example 2 – Create a Macro to Open a Word Document and Save it As PDF in Excel

Open the “Student Information” word document, modify it and save it as a PDF file named “Student Information File” with VBA in Excel.

Steps:

• Open Visual Basic Editor in the Developer tab and Insert a Module.
• Use the following code.

Sub OpenWordAndSaveAsPdf()
Dim iApp As Word.Application
Dim iDoc As Word.Document
Set iApp = CreateObject("Word.Application")
iApp.Visible = True
Set iDoc = iApp.Documents.Add(Template:="C:\ExcelDemy\Student Information.docx", NewTemplate:=False, DocumentType:=0)
With iDoc
    .Application.Selection.Find.Text = "Dean Ambrose"
    .Application.Selection.Find.Execute
    .Application.Selection = Range("C6")
    .Application.Selection.EndOf
    .Application.Selection.Find.Text = "Danial Bryan"
    .Application.Selection.Find.Execute
    .Application.Selection = Range("C7")
    .SaveAs2 Filename:=("C:\ExcelDemy\Student Information File"), FileFormat:=wdFormatPDF, AddtoRecentFiles:=False
End With
iApp.Quit
Set iDoc = Nothing
Set iApp = Nothing
End Sub

• Run the macro.

A new PDF file: “Student Information File” is created in (“C:\ExcelDemy\”), the provided path in the code. Open the PDF file.

Student information is updated; “Dean Ambrose” becomes “Jon Moxley” and “Danial Bryan” becomes “Bryan Danielson”

Sub OpenWordAndSaveAsPdf()

Dim iApp As Word.Application
Dim iDoc As Word.Document

Set iApp = CreateObject("Word.Application")
iApp.Visible = True

Set iDoc = iApp.Documents.Add(Template:="C:\ExcelDemy\Student Information.docx", NewTemplate:=False, DocumentType:=0)

With iDoc
    .Application.Selection.Find.Text = "Dean Ambrose"
    .Application.Selection.Find.Execute
    .Application.Selection = Range("C6")
    .Application.Selection.EndOf
    .Application.Selection.Find.Text = "Danial Bryan"
    .Application.Selection.Find.Execute
    .Application.Selection = Range("C7")

.SaveAs2 Filename:=("C:\ExcelDemy\Student Information File"), FileFormat:=wdFormatPDF, AddtoRecentFiles:=False

End With

iApp.Quit
Set iDoc = Nothing
Set iApp = Nothing

End Sub

Read More: Excel VBA: Open Word Document and Replace Text

Key Point to Remember

To work with the Word Application Object in your VBA code, you must change the VBA code window.

• Go to Tools -> References… .

• Check Microsoft Word XX Object Library. Here, XX is the word version.
• Click OK.

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