How to Compare Two Pivot Tables in Excel (3 Suitable Examples)

If you are looking for ways to compare two pivot tables in Excel, this article is for you. So, let’s start with the main article to apprehend the examples related to this task.


Download Workbook


3 Examples to Compare Two Pivot Tables in Excel

Here, we have the following two datasets containing the sales record for 2020 and 2021 for different products of a company. In this article, we will try to compare these two tables either from different values perspectives or from different texts perspectives.

how to compare two pivot tables in excel


Example-1: Using Formula to Compare Two Pivot Tables in Excel

Here, we will use the GETPIVOTDATA function to calculate the differences between the sales values of different years.

how to compare two pivot tables in excel


Step-01: Creating Two Pivot Tables in One Sheet

In this step, we will create two pivot tables in one sheet using the two datasets for the years 2020, and 2021.

  • Go to the Insert tab >> PivotTable dropdown >> From Table/Range

using formula

After that, you will have the PivotTable from table or range dialog box.

  • Select the range of the first table for the Year 2020 in the Table/Range
  • Click on the New Worksheet option and press OK.

using formula

Then, you will be taken to a new sheet where you will have two portions; PivotTable3, and PivotTable Fields.

how to compare two pivot tables in excel

  • Drag down Product to the Rows area, Year to the Columns area, and Sales to the Values

using formula

Now, to insert the second table in this same sheet we have to insert the table again.

  • Click on cell A14 (or another cell) and then go to the Insert tab >> PivotTable dropdown >> From Table/Range

using formula

Afterward, you will have the PivotTable from table or range dialog box.

  • Select the range of the second table for the Year 2021 in the Table/Range
  • Click on the Existing Worksheet option and press OK.

using formula

Then, you will get a new PivotTable and its related fields.

how to compare two pivot tables in excel

  • Drag down Product to the Rows area, Year to the Columns area, and Sales to the Values

using formula

In this way, you will be able to insert two pivot tables in one sheet and then we have created a space for gathering the differences for different products following the second table.

using formula


Step-02: Insertion of Formula to Calculate Differences

Here, we will use the GETPIVOTDATA function to calculate the differences between the sales values.

  • Type the following formula in the cell B26
=GETPIVOTDATA("Sum of Sales",$A$5,"Product",A26)-GETPIVOTDATA("Sum of Sales",$A$16,"Product",A26)

Here, the Sum of Sales is the Field from which we want to get the values, $A$5 is a cell of the first PivotTable from which we want values, Product is the Field name, and A26 is the Item name of this Field. For the second portion $A$16 is a cell of the second PivotTable from which we want values.

Formula Breakdown

  • GETPIVOTDATA(“Sum of Sales”,$A$5,”Product”,A26) → becomes
    • GETPIVOTDATA(“Sum of Sales”,$A$5,”Product”, “Apple”)
      • Output → 4415
    • GETPIVOTDATA(“Sum of Sales”,$A$16,”Product”,A26) → becomes
      • GETPIVOTDATA(“Sum of Sales”,$A$5,”Product”, “Apple”)
        • Output → 2442
      • GETPIVOTDATA(“Sum of Sales”,$A$5,”Product”,A26)-GETPIVOTDATA(“Sum of Sales”,$A$16,”Product”,A26) → becomes
        • 4415 – 2442
          • Output → 1973
  • Drag down the Fill Handle

how to compare two pivot tables in excel

Then, you will get the values for the rest of the cells.

using formula

In this way, you will be able to calculate all of the differences between the sales values for the years 2020 and 2021.

how to compare two pivot tables in excel


Example-2: Comparing Values with Pivot Table by Combining Two Tables

Here, we will combine the following two datasets for the years 2020 and 2021 and then convert them into a PivotTable to show the differences.

how to compare two pivot tables in excel


2.1. Calculation of Difference Between Two Columns

Here, we will show the process of calculation of the differences between the show values using the Difference From option.

Steps:

  • Combine the columns Product, Year, and Sales of the Year 2020, and 2021.

using formula

  • Go to the Insert tab >> PivotTable dropdown >> From Table/Range

how to compare two pivot tables in excel

After that, you will have the PivotTable from table or range dialog box.

  • Select the range of the new table in the Table/Range
  • Click on the New Worksheet option and press OK.

using formula

Then, you will be taken to a new sheet where you will have two portions; PivotTable6, and PivotTable Fields.

using formula

  • Drag down Product to the Rows area, Values to the Columns area, and Sales twice to the Values

how to compare two pivot tables in excel

Then, you will have Sum of Sales and Sum of Sales2 in the Values area.

  • Click on the dropdown symbol of the Sum of Sales2 field and choose the Value Field Settings

using formula

After that, you will get the Value Field Settings wizard.

  • Set the Custom Name as Variance, go to the Show Values As tab and select the Difference From option and then choose Year as the Base field and next as the Base item.
  • Click on OK.

how to compare two pivot tables in excel

Then, you will get the following Pivot Table where in the first Variance column you will get the differences between the sales values for the years 2020 and 2021.
Here, we have also an extra column named Variance and Total Variance where we don’t have values that we will hide.

using formula

  • Choose the Variance column and Right-click
  • Select the Hide

using formula

In this way, we have hidden the second Variance column and now we will hide the Total Variance column.

how to compare two pivot tables in excel

Finally, we will have the following pivot table with the differences in the sales values.

using formula


2.2. Calculation of Percentage Difference Between Two Columns

Here, we will calculate the differences in percentage form in the following table.

how to compare two pivot tables in excel

Steps:

  • Click on the dropdown symbol of the Sum of Sales2 field and choose the Value Field Settings

percentage

After that, you will get the Value Field Settings wizard.

  • Set the Custom Name as % Variance, go to the Show Values As tab and select the % Difference From option and then choose Year as the Base field and next as the Base item.
  • Click on OK.

how to compare two pivot tables in excel

Then, you will get the following Pivot Table where in the first % Variance column you will get the differences between the sales values for the years 2020 and 2021.
Here, we have also an extra column named % Variance and Total % Variance where we don’t have values that we will hide.

percentage

After hiding the second % Variance and Total % Variance we will get the following table with percentage differences in the sales values for the two years.

percentage


Example-3: Comparing Texts with Pivot Table by Combining Two Tables

In this section, we will compare the Salesperson names for the two years 2020 and 2021.

how to compare two pivot tables in excel

Steps:

  • Combine the columns SalesPerson, Year of the Year 2020, and 2021.

comparing texts

  • Go to the Insert tab >> PivotTable dropdown >> From Table/Range

how to compare two pivot tables in excel

Afterward, you will have the PivotTable from table or range dialog box.

  • Select the range of the new table in the Table/Range
  • Click on the New Worksheet option and press OK.

comparing texts

Then, you will be taken to a new sheet where you will have two portions; PivotTable7, and PivotTable Fields.

comparing texts

  • Drag down SalesPerson to the Rows area and Values area, Year to the Columns

how to compare two pivot tables in excel

Eventually, you will get the following table where you have the counting numbers under the year columns for different sales persons where 1 is representing that this person works as a SalesPerson for that corresponding year.

comparing texts


Conclusion

In this article, we tried to compare two pivot tables in Excel. Hope you will find it useful. If you have any suggestions or questions, feel free to share them in the comment section.

Tanjima Hossain

Tanjima Hossain

Hello everyone, This is Tanjima Hossain. I have completed my graduation from BUET. Then I have started working as a technical writer in SOFTEKO. I have grown interest in technical content writing, research topics, numerical analysis related field and so I am here. Besides this I love to interact with different people and I love to spend my spare time by reading, gardening ,cooking etc.

We will be happy to hear your thoughts

Leave a reply

ExcelDemy
Logo