Sometimes, we like to highlight similar types of data or somehow related data in a huge dataset. We not only highlight them to understand their similarity just by looking but also like to have them sorted in terms of working with those data. In this article, I will try to describe 5 practical cases of how to execute Excel functions if the cell color is red. I hope it will be helpful for those who are facing problems dealing with it.

For more clarification, I am going to use a dataset of football playersâ€™ salary information in the Player Name, Team, and salary columns.

## If Cell Color Is Red Then Execute Different Functions in Excel: 5 Operations

### 1. Counting Red Color Cells

In a dataset where some cells are highlighted in red color, we can easily count them. We can count the number of red cells using the** COUNTIFS **function. We can do it in 2 simple steps.

- Define Name
- Applying the
**COUNTIFS****Function**

** Steps**:

An **Edit Name **wizard will appear.

- Set a name in the
**Name**section (i.e. Identify_Red). - Next, input the following formula in the
**Refers toÂ**section.

`=GET.CELL(63,COUNT!B15)`

Here, **63** returns the fill (background) color of the cell. **COUNT!** refers to the sheet name.Â **$B15** is the cell address of the first cell to consider in **Column B**.

- Then, press
**OK**.

- Now, create a new column (i.e. Color Code) to have the code number of the color.
- Apply the following formula in the
**E5**cell of the**Color Code**.

`=Identify_Red`

Here, I have mentioned the defined name.

- Press
**ENTER**to have the color code.

- Use Fill Handle to AutoFill the rest columns.

- Now, input the following formula to have the Number of Red Cells.

`=COUNTIFS(E5:E12,3)`

Here, the **COUNTIFS** function counts the red cells in cells **E5:E12 **as the red color code is **3**.

- Press
**ENTER**to have the output.

Thus, we can simply count the cells if the red color has been applied.

### 2. Calculate Summation When Cell Color Is Red

We can also calculate the summation of the specialized cells that are marked red. In that case, we can apply the** SUMIF **function**.** But firstly, we have to follow the same procedure.

** Steps**:

- First of all, find the
**Color Code**using the same method mentioned in the previous section.

- Now, apply the formula mentioned below to have the summation of the salary in red cells.

`=SUMIF(E5:E12,3,D5:D12)`

Here, **the SUMIF function **looks through the range **E5 **to **E12 **whether any value matches with **3 **or not. If they get matched, the connected values in the range **D5:D12 **are added.

- Finally, press
**ENTER**to have the Total Salary in Red Cells.

### 3. Using IF Function for Red Color Cell

The** IF **function can also be used in the red color cells to apply any specific function. For more clarification, I have considered a salary reduction of 25% for the salary connected with red color cells.

** Steps**:

- First of all, create a new column to have the updated salary considering the salary reduction for red cells.
- Now, apply the following formula in the
**Updated SalaryÂ**column.

`=IF(Identify_Red=3, D5*(1-$C$14),D5)`

Here, I have mentioned the Identify_Red as Define Name. The** IF **function checks whether the defined name matches the red color code or not. Then, the salary reduction is applied and the salary gets updated.

- Press
**ENTER**to have the updated salary.

- Now, autofill the rest cells.

### 4. Utilizing Filter and SUBTOTAL Function on Cells of Red Color

In terms of separating the red cells, we can use the **Filter **feature. After that, we can apply any functions according to our needs. Here, I have used the** SUBTOTAL **function.

** Steps**:

- Firstly, select the entire dataset.
- Next, go to the
**HomeÂ**tab. - Select
**Editing**from the ribbon and choose**Sort & Filter**. - Then, pick the
**FilterÂ**option.

- After that, click on the button in the title section.
- Then, Choose the red color from the
**Filter by ColorÂ**option.

This is how we can filter the red cells.

- Now, apply the following formula to have the Total Salary in Red Cells.

`=SUBTOTAL(109,D5:D12)`

Here, the **SUBTOTAL **function considers the sum operation for the visible rows within **D5:D12 **cells by **109 **number.

- Finally, hit
**ENTER**to have our desired result.

### 5. Applying VBA to Find Summation of Red Color Cells

Visual Basic for Applications (**VBA**) is the smartest way to work in Excel. We can also apply VBA code to find the summation of red color cells.

** Steps**:

- Go to the
**Developer**tab first. - Next, click on
**Visual Basic**from the ribbon.

Alternatively, press **ALT + F11 **to perform the same thing.

- Afterward, select the
**InsertÂ**tab. - Click on
**Module**.

- Now, write the following
**Code**.

```
Function Red_Cells_Summation (p As Range, q As Range)
Dim m As Long
Dim n As Integer
n = p.Interior.ColorIndex
For Each i In q
If i.Interior.ColorIndex = n Then
m = WorksheetFunction.Sum(i, m)
End If
Next i
Red_Cells_Summation = m
End Function
```

Here, I have considered **Red_Cells_Summation **as* Sub_procedure.* I also used the

**ColorIndex**property to consider the cell color and

**WorksheetFunction.Sum**to have the summation value.

- Now, come back to the worksheet and create the
**Color**and Total Salary in Red Cells section. - Input
**Red**color in the**ColorÂ**section. - Along with that, apply the following formula.

`=Red_Cells_Summation(C14,$D$5:$D$12)`

Here,** Red_Cells_Summation **is a function that I mentioned in my VBA code. I have applied red color in cell **C14 **and applied the function in cell **D5:D12**.

- Press the
**ENTER**button to have the summation value of red cells.

## Practice Section

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**Download Practice Workbook**

## Conclusion

Thatâ€™s all for today. I have tried my best to describe 5 practical scenarios of how to execute Excel functions if the cell color is red. It would be a great pleasure for me if this article could help any Excel user even a little. For any further queries, comment below.