How to Clear Cells in Excel with Button (with Detailed Steps)

If you are searching for the solution or some special tricks to clear cells in Excel with a button then you have landed in the right place. There are some easy steps to clear cells in Excel with a button. This article will show you each and every step with proper illustrations so, you can easily apply them for your purpose. Let’s get into the central part of the article.

In this section, I will show you the quick and easy steps to clear cells in Excel with a button on Windows operating system. You will find detailed explanations with clear illustrations of each thing in this article. I have used Microsoft 365 version here. But you can use any other versions as of your availability. If anything of this article doesn’t work in your version then leave us a comment.

📌 Step 1: Creating VBA Module to Clear Cells in Excel

For this, first, go to the top ribbon and press on the Developer, and then press on the Visual Basic option from the menu.

You can use ALT + F11 to open the “Microsoft Visual Basic for Applications” window if you don’t have the Developer tab added.

Now, a window named “Microsoft Visual Basic for Applications” will appear. Here from the top menu bar, press on the “Insert” And a menu will appear. From them, select the “Module’” option.

📌 Step 2: Inserting VBA Code in Module

Now, a new “Module” window will appear. And Paste this VBA code into the box.

✅ Code For Clearing Cells Keeping the Format:

Sub Clear_Cell_With_Button()
Dim rng As Range
Set rng = Application.InputBox(Prompt:="Select the Range of Cell", Title:="Exceldemy", Type:=8)
rng.Select
Selection.ClearContents
End Sub

✅ Code For Clearing Cells including Format

Sub Clear_Cell_With_Button_including_Format()
Dim rng As Range
Set rng = Application.InputBox(Prompt:="Select the Range of Cell", Title:="Exceldemy", Type:=8)
rng.Select
Selection.Clear
End Sub

✅ Code For Deleting Cells Completely

Sub Delete_Cell_With_Button()
Dim rng As Range
Set rng = Application.InputBox(Prompt:="Select the Range of Cell", Title:="Exceldemy", Type:=8)
rng.Select
Selection.Delete
End Sub

📣 Difference Between Clear, Delete, and ClearContents Command in Excel VBA

You have 3 commands available in Excel VBA to clear cells. But they do work differently for different purposes. The ClearContent command only clears the cell value while keeping the cell format the same. And, the Clear command removes both the cell value and cell formatting and leaves the cells blank. However, the Delete command removes the cells completely and shifts the bottom cells up to fill the place.

📌 Step 3: Create a Button to Clear Cells in Excel

You can also create a macro button, so you can easily use this worksheet repeatedly. To create a macro button follow the steps below:

First, go to the Developer tab in the top ribbon.
Then, click on the Insert options and select the Button option.

After selecting the button icon, you have to draw a box in the region where you want to place the button. So draw a box in a suitable region to create a macro button.

After drawing the box, a window named “Assign macro” will appear.
From the list, select the macro you have created before.
Then, press OK.

As a result, you will see a macro button will be created in the selected region. Right-click on the macro button to rename it as “Clear Contents Only”.

Now, create two more buttons for other codes named “Clear Cells Including Format” and “Delete Cells”

📌 Step 4: Running VBA Macro to Clear Cells in Excel with Button

Now, try to run the Macro codes with the created buttons one by one. I am showing here the output for each command.

🎉 Clear Contents Command Output

Now, click on the button named “Clear Contents Only” to clear the selected cell values only.

After clicking the button, there will open a pop-up window that will ask you to select the range of cells that you want clear.
So, select the range of cells in the box and press OK.

After clicking OK, you will see that the selected cell values are cleared but the format of the cells is still remaining the same.

🎉 Clear Command Output

Now, similarly, click on the “Clear Cells Including Format” to clear cell values and remove the formattings.
As shown before, specify the cell range that you want to clear in the input box and press OK.

Now, you will see that the selected cells are cleared completely. Both cell values and cell formatting are cleared in this case.

🎉 Delete Command Output

Now, in the case of using the Delete command, you have to use the same steps to run the macro.
So, click on the button named “Delete Cells” and specify the cell range in the input box.

In this case, you will see that the selected cells are removed completely and the bottom cells are shifted up.

Things to Remember

Clear command clears both the cell values and cell formats.
Delete command removes the cells completely.
ClearContents command clears only the values of the cells and keeps the cell formats the same.

Download Practice Workbook

You can download the practice workbook from here:

Clearing Cells with Button.xlsm

Conclusion

In this article, you have found how to clear cells in Excel with the button. I hope you found this article helpful. Please, drop comments, suggestions, or queries if you have any in the comment section below.

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2 Comments

alami Apr 18, 2024 at 2:56 PM

should select the cell range that i want to clear in the input box every time ?
- Reply
  Shamima Sultana Apr 18, 2024 at 3:17 PM
  Hello Alami,
  
  Yes. you need to select the cell in the InputBox every time you want to clear the cells.
  But if you want to avoid using InputBox, I’m giving you two different code to do so.
  
  Mentioned the range then clear cells:
```
Sub Clear_Range()
    Sheets("Sheet1").Range("A1:B10").Clear
End Sub
```
  Select the cells then run the VBA code:
```
Sub Clear_from_Selection()
    Selection.ClearContents
End Sub
```
  Regards
  ExcelDemy