**Microsoft Excel **is one of the most efficient and widely used software around the world. It is highly used all over the world to organize data in a meaningful appearance. Its implementation in the present world can’t be described in short words. Though I will try to introduce you to some basic terminologies of Microsoft Excel in this article. I hope you will have a simple and concise overview of Excel terminologies from this article.

## Overview of Microsoft Excel Terminologies

### i. Introductory Terms of Excel

#### 1. Workbook

To help you organize your data, a workbook is a file that includes one or more worksheets. From a blank workbook or a template, you can make a new one. In order to create a new workbook, you can go to the **Blank Workbook **option from the **File **tab. Alternatively, you can just press **CTRL + N**.

#### 2. Worksheet

A Worksheet which is also called a **spreadsheet** is a combination of cells. You can enter and calculate data in those cells. Columns and rows have been used to arrange the cells. Worksheets are arranged in a workbook.

**Read More:** **What is Spreadsheet Software**

#### 3. Row

The combination of all the cells that run horizontally in an Excel sheet is called a **Row**. The numbering that we can see on the left side of a worksheet denotes the row numbers.

In the following picture, The highlighted area signifies row 7.

#### 4. Column

The cells that run vertically in an Excel sheet are called **Column**. The alphabetic numbering that can be seen at the top of the sheet denotes the column numbers.

Here, **B **denotes the column that is highlighted.

#### 5. Cell

The boxes that are seen in a worksheet with the horizontal and vertical gridlines are called **Cells**. The cell name is a combination of **Row **and **Column **numbers.

In the image attached below, The highlighted cell is denoted with the **C9 **name. It means it is situated in column 9 and row **C**.

#### 6. Ribbon

**Ribbon** is the area where tabs and icons are arranged in rows in the upper portion of the worksheet. It is like a toolbar but a complex one. You can give any command from the ribbon to perform your desired task.

The highlighted area represents the ribbon in Excel.

**Read More: ****Perform Commands to Center the Selected Worksheets in Excel**

#### 7. Quick Access Toolbar

In Excel, there is a command line that can be found above or below the primary ribbon tabs. It is called the **Quick Access Toolbar**. It provides constant visibility and easy access to a set of preferred commands.

#### 8. Function

**Functions **in Excel are the preordained formulas to perform the calculations. In order to perform a function properly, you need to input the required particulars according to the specific order.

For example, The formula ** =AVERAGE(D3:D12) **returns the average value of the cells from

**D3**to

**D12**. After inputting the equal sign and writing

**AVERAGE**as a function, you need to define the cells. If you do not follow the order, it won’t give the desired result.

#### 9. Formula

A **Formula **in Excel is actually nothing more than an equation. We can use formulas in order to perform calculations, manipulate cells’ data, run conditions, and so on.

Here, I have used ** =SUM(D3:D12) **formula to calculate the summation of cells

**D3:D12**.

#### 10. Formula Bar

**Formula Bar **is actually a box situated on top of the worksheet. It shows the formula on the current cell and gives you permission to view or edit the formula.

#### 11. Array

An **Array** is basically a group of things. The elements may take the form of text or numbers and may be placed in a single row, a single column, or numerous rows and columns.

#### 12. Name Box

There is a small box beside the formula bar. It is called the **Name Box**. The Name Box displays the name of the chosen cell if a name has been defined for it. Additionally, you can define a name for a chosen cell using the **Name Box**.

### ii. Microsoft Excel Editing Terminologies

We often edit our dataset to make it look more appealing. There are so many features regarding editing. Some are explained briefly in the following section.

#### 1. Font

**Font **basically describes a collection of text or typographic characters that can be printed or displayed in a certain size and style. Excel uses **Calibri **font style and **11 **in size as default. From the **Home **tab, you can select your preferred font style according to the size you needed.

#### 2. Cell Formatting

**Cell Formatting **means changing the formation of the cells without even changing the actual cell value. We can modify the number, alignment, font style, border style, fill options, and protection with the aid of cell formatting. Right-clicking the mouse will bring up this option for us.

#### 3. Conditional Formatting

**Conditional Formatting **is used to highlight definite values or make specific cells clearly observable. According to the given condition, The appearance of the cells gets changed.

#### 4. Freeze Panes

You can freeze your columns and/or rows using the **Excel Freeze Panes** option. It does not allow the frozen cells to move when you scroll down or across to see the rest of your page.

In the following image, I have used the **Freeze Panes **option to freeze the top 4 rows and column **A**. If I scroll down or right side, these will be intact at their places.

#### 5. Merged Cells

In Excel,** Merged cells **are cells that have been joined together into a single cell. This can be useful for creating a single cell that spans multiple columns or rows. To merge cells in Excel, select the cells first that you want to merge. After that, go to the **Merge & Center** option of the ribbon from the **Home** tab .

Using **Merge & Centre **command, I have merged **B2**, **C2 **& **D2 **cells.

#### 6. Alignment

In Excel, **Alignment** refers to how cell contents are positioned within a cell. You can align cell contents in horizontal or vertical ways. In a horizontal way, you can even align them in the left, center, and right positions. Also, you can align them vertically in top, middle, and bottom positions.

### iii. B**asic ****Microsoft Excel **T**erminologies for Automation**

There are some very efficient features that reduce workloads. It works automatically according to the given condition.

#### 1. AutoFill

**AutoFill** is a feature in Excel that allows you to quickly fill in a series of cells with a pattern or data.

For example, I have input the value **1 **and **2 **in the first two cells and drag the cursor down selecting those two cells. The selected cells got autofilled.

#### 2. AutoSum

**AutoSum** is a feature in Excel that allows you to quickly sum up a range of cells. To use AutoSum, select the cell below the range of cells you want to sum. Then, click the AutoSum button on the **Home** tab. Excel will automatically sum the range of cells and insert the sum in the cell below.

#### 3. Flash Fill

**Flash Fill **is a feature in Microsoft Excel that allows you to quickly fill in a column of data based on another column of data.

For example, I have used the **Flash Fill **feature to have the number serially.

### iv. Pivot Table Terminologies

#### 1. Column Labels

**Column Labels** in an Excel pivot table control the way that data is displayed in the columns of the pivot table. By default, each column label will show the value of the data in that column. However, you can change the way that the data is displayed by changing the column label settings.

#### 2. Group

A **Group** is a collection of items in a pivot table that have the same value in a given field.

#### 3. Item

**Item **is a label that describes the data in a cell. Items can be numeric values, text, or dates.

#### 4. Refresh

**Refresh** in an Excel pivot chart refers to the process of updating the chart with new data from the underlying pivot table. This is useful when the pivot table has been updated with new data, or if the structure of the pivot table has been changed.

#### 5. Row Labels

**Row Labels **in an Excel pivot chart are the labels that appear on the X-axis. These labels can be used to identify the data points in the chart.

** **

#### 6. Source Data

In Excel, **Source data** is the data that is used to create a pivot table. Source data can in a worksheet or an external database.

#### 7. Subtotals

The **Subtotals** feature in Excel allows you to quickly and easily view summary data for your pivot table. This can be a great way to quickly see what is happening with your data.

To add subtotals to your pivot table, simply click on the pivot table and then click on the **Subtotals** button in the **PivotTable Tools** tab. You will then be able to choose which columns you want to** add subtotals** for. You can also choose to show or hide the subtotals.

#### 8. Table Filter

**Table Filters** are used to filter the data in a Pivot table. This can be done by selecting the data that you want to filter and then clicking on the Filter button in the Table Tools tab.

#### 9. Values Area

**Values areas **are the cells in a pivot table that contain the summary data. Excel offers many ways to summarize the data (sum, average, count, and so on).

In order to have **Values Area**,** right-click **on any value in the pivot table and then use the **Summarize Values By** to change the option.

### v. B**asic ****Microsoft Excel **Diagram T**erminologies**

#### 1. Column Chart

A **Column Chart** is a graphical representation of data that uses vertical bars to indicate different values. To create a column chart in Excel, you need to have a data set that contains multiple columns. Each column represents a different category, and the height of the bar indicates the value for that category.

#### 2. Bar Chart

A **Bar Chart** in Excel is a graphical representation of data that uses rectangular bars to compare values across categories. Bar charts are a useful way to compare data that is grouped into categories, such as data about different types of products, regions, or customers.

#### 3. Stacked Chart

A **Stacked Chart **is a graph that shows the relative proportions of multiple series of data. Each series is represented by a colored bar, and the total height of the bar represents the combined total of all the data for all the series at that point.

#### 4. Pie Chart

A **Pie Chart** is a graph that shows how much each category contributes to a total. It looks like a circle that has been sliced into sectors. The size of each sector represents the proportion of the total that each category represents.

## Conclusion

At the end of my article, I like to add that I have tried to give an overview of the frequently used **basic Microsoft Excel terminologies**. I hope it will help your understanding and efficiency while working with Excel. For more Excel-related information, you can visit our site. Leave a comment if you have any queries.

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Shivaji,

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Shivaji,

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Thanks, Kawser. Handy guide, even an old grizzled Lotus & Symphony fan learned a trick or two. Carl

Dear

Carl,Thanks for your appreciation.

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