How to Transpose Columns to Rows In Excel (6 Methods)

Everyone has their own point of view when visualizing and representing data. Some may feel comfortable working with data when they are in the horizontal direction, while others may prefer to work with them when they are vertically represented. So sometimes we need to change the overview of a whole large worksheet based on the user’s need. In Excel, you can do that quickly and efficiently. This article will show you how to transpose columns to rows in the six most effective and easy ways.


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You can download the practice workbook from here, keep practising and be familiar with the Transpose functions & formulas,


6 Most Effective Methods to Transpose Columns to Rows in Excel

Below are six most effective and easiest methods to transpose columns to rows in Excel,

1. Copy and Paste Method to Transpose a Single Column to a Single Row

The copy and paste method is the most frequently used method in Excel due to its simplicity to organize computerized documents. It is widely being used from simple modification to extensive modification in all kinds of digital tasks around the world.

The steps of the copy and paste method to transpose a single column to a single row are described below,

Steps:

  1. Select the first cell of the column that you want to transpose.
  2. Now place the cursor of your mouse over the cell, drag it down to the last cell of the column.
  3. Now right-click the mouse and from the appeared option list, select Copy.

transposing single column to single row copy paste formula

iv. This will occur a dashed bar over the column.

v. Now select the cell that you want to have the first value of the row. Right-click the mouse and from the appeared option list, in the Paste Options section, select Transpose (T), shown in the following picture.

transposing single column to single row copy paste

vi. Once you select the Transpose (T) Paste Option, it will transform the column as a row.

transposing single column to single row copy paste 3

Read More: Excel Paste Transpose Shortcut: 4 Easy Ways to Use


2. Copy and Paste Method to Transpose Multiple Columns to Multiple Rows

The steps of the copy and paste method to transpose multiple columns to multiple rows are described below,

The steps of the copy and paste method to transpose multiple columns to multiple rows are described below,

Steps:

i. Select the first cell of the first column that you want to transpose.

ii. Now place the cursor of your mouse over the cell, drag it down to the last cell of the last column.

iii. Now right-click the mouse and from the appeared option list, select Copy.
transposing multiple column to multiple row copy paste 1

iv. This will occur dashed bor over the column.

v. Now select another set of cells that you want your transposed rows in. Remember to select the number of cells according to the number that your columns represent. If you work with just one cell here then you will get errors, that’s because Transpose is an array function and you are working with a range of columns now. So you need a range of cells to be the landing zone of the values of your columns.
To be more clear, please check out the following picture.
transposing multiple column to multiple row copy paste 2

vi. Now right-click the mouse and from the appeared option list, in the Paste Options section, select Transpose (T), shown in the following picture.
transposing multiple column to multiple row copy paste 3

vii. Once you select the Transpose (T) Paste Option, it will convert the columns as rows.
transposing multiple column to multiple row copy paste 4

Read More: VBA to Transpose Multiple Columns into Rows in Excel (2 Methods)


3. Excel Formula to Transpose a Single Column to a Single Row

The steps of implementing the formula to transpose a single column to a single row are described below,

Steps:

i. Select the column that you want to transpose (you already know how to select a column and multiple columns from the above discussions).

ii. Now select another set of cells that you want your transposed rows in. Just like we discussed above, don’t forget to select the number of cells according to the number that your columns represent. Do remember that you are working with the Transpose formula here which is an array function. So you need a range of cells to be the landing zone of the values of your columns.

To be more clear, please check out the following picture.

transposing single column to single row formula 1

iii. In the formula bar, write =Transpose, the formula bar will suggest the format of a Transpose function.

transposing single column to single row formula 2

iv. To input values in the array, simply place your cursor inside the brackets () of the function, select the first cell of the column and drag it down to the last cell of the column.

transposing single column to single row formula 3

v. Now press Ctrl + Shift + Enter on your keyboard. It will transform the column as a row.
Notice that there are auto-generated curly brackets around the Transpose function defining it as an array.

transposing single column to single row formula 4

Read More: How to Convert Single Columns to Rows in Excel with Formulas


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4. Excel Formula to Transpose Multiple Columns to Multiple Rows

The steps of implementing formula to transpose multiple columns to multiple rows are described below,

Steps:

i. Select the first cell of the first column, drag it down to the last cell of the last column to select a set of multiple columns that you want to transpose.

ii. Now select another set of cells that you want your transposed rows in. Again remember to select a range of cells to be the landing zone of the values your columns represent. Just like shown in the following picture.

transposing multiple column to multiple row formula 1

iii. In the formula bar, write =Transpose, to input values in the array, simply place your cursor inside the brackets () of the function, select the first cell of the first column and drag it down to the last cell of the last column.

transposing multiple column to multiple row formula 2

v. Now hit Ctrl + Shift + Enter on your keyboard. It will relocate the columns as rows.

transposing multiple column to multiple row formula 3

Read More: Transpose Multiple Rows in Group to Columns in Excel


5. Excel Formula to Transpose a Single Column to Multiple Rows

Transposing a single column to multiple rows is one of the most demanding and critical tasks to do. In Excel, you can use the OFFSET function to transpose a single column to multiple rows. This article will show you how to implement the OFFSET function in transposing single columns to rows in the easiest way possible.

The steps of implementing a formula to transpose a single column to multiple rows are described below,

Steps:

i. First, select an empty cell in your worksheet. In the cell write the following formula,

=OFFSET($B$3,COLUMNS($B:B)-1+(ROWS($3:3)-1)*5,0)

Explanation:

Here,

  • $B$3 represents the reference cell.
  • $B:B represents the whole column that we want to transpose.
  • $3:3 represents the reference row.
  • *5 means the number of cells that we want to have in each row.

You can modify the values according to your needs.

transposing single column to multiple row 1

ii. Then hit Ctrl + Shift + Enter on your keyboard. It will calculate the formula and produce the result on the selected cell.

transposing single column to multiple row 2

ii. Then drag the cell horizontally; It will keep calculating the formula and displaying the results in the respective cells.

transposing single column to multiple row 3

iii. Later, drag the row down to find the final result of transposing all the values of a column in multiple rows.

transposing single column to multiple row 4

Read More: Transpose Multiple Columns into One Column in Excel (3 Handy Methods)


6. Transposing Columns to Rows Using Cell Reference

Transposing columns to rows using cell referencing is a very efficient way while working with a large amount of data.

The steps of implementing cell referencing to transpose columns to rows are described below,

Steps:

i. Select an empty cell.

ii. In that cell, instead of writing the equal (=) sign, we will write a homemade prefix and finish writing it with the cell address with the prefix.

To understand more please check out the following picture.

transposing columns to rows by cell ref 1

iii. Then drag the cell to apply the same cell referencing formula to the rest of the columns.

transposing columns to rows by cell ref 2

iv. Repeat the process for the next row as well.

transposing columns to rows by cell ref 3

v. Now we will perform a Find & Replace function in Excel. Go to the Ribbon, click on the Find & Select menu, from the appeared option list, select Replace.

transposing columns to rows by cell ref 4

vi. In the Find and Replace box, write the prefix in the Find what label box and fill the Replace with label box with an equal (=) sign.

vii. Click Replace All.

transposing columns to rows by cell ref 5

vii. It will replace all the homemade prefixes and convert them into formulas.

transposing columns to rows by cell ref 6

viii. Now we have our transposed rows with the correct cell references.

transposing columns to rows by cell ref 7

Read More: Excel Transpose Formulas Without Changing References (4 Easy Ways)


Things to Remember

  • While using the Transpose function, don’t hit only Enter, hit Ctrl + Shift + Enter.
  • Remember the Transpose function is not working with just a single data, it is working with a large amount of data so don’t forget to select a range of cells while transposing your dataset.

Conclusion

Transposing columns to rows in Excel is a very demanding task in our daily activities, especially in our workplace. This article was made to guide you on how to do that in the swiftest way possible. Hope this article has been very beneficial to you.


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Sanjida Ahmed

Sanjida Ahmed

Hello World! This is Sanjida, an Engineer who is passionate about researching real-world problems and inventing solutions that haven’t been discovered yet. Here, I try to deliver the results with explanations of Excel-related problems, where most of my interpretations will be provided to you in the form of Visual Basic for Applications (VBA) programming language. Being a programmer and a constant solution seeker, made me interested in assisting the world with top-notch innovations and evaluations of data analysis.

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