How to Name a Group of Cells in Excel (3 Methods +1 Bonus)

A typical Excel spreadsheet may contain formulas that are made of different cell ranges. It can be difficult to remember these cell ranges and re-use them.  Naming a group of cells in Excel could make formulas more readable, easy to understand, and maintainable. Although naming cells is one of the most useful features in Excel, it is not commonly used. This article will guide you on how to name a group of cells through 3 easy methods (with one bonus) and use these named cells with an example at the end.


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3 Easy Methods to Name a Group of Cells in Excel (With One Bonus)

We are going to name two groups of cells of this dataset through 3 easy methods. After that, we’ll use those named cells in a formula to see how it makes our formula easy to read, understand, and maintain.
The dataset represents 7 soccer players with their career goals and the number of matches played to score these goals until July 2020. From this, we’ll be able to calculate the number of matches required for each player to score a goal.
Note: Naming cells should follow the naming convention defined by Microsoft Excel.

Name a group of cells in Excel Dataset


1. Get Named Group of Cells by Entering Name in the Name Box 

This method shows, how we can name a group of cells in Excel by typing a name in the Name Box. Let’s begin:

  • At first, we selected a range of cells by dragging the mouse (here C5:C11). We see in the NameBox(on the top-left corner of the worksheet), it only shows the column reference C5.

Name a group of cells in excel using namebox

  • Now, type a name in NameBox (Goals, in this example) and hit Enter.

Name a group of cells in excel using namebox

  • If we select the cell group again, the NameBox shows the given name(Goals).

Read More: How to Name a Cell in Excel (4 Easy Ways)


2. Name a Group of Cells by Using the Define Name Option 

By using the Define Name option in the Formula tab, we can name a range of cells in MS Excel. Let’s follow along:

  • Firstly, we selected the Formulas tab and then, click the Defined Names option.

Name a group of cells using Define Name

  • The previous step would open up a dialogue box, where you put your desired name. We put Goals in the input box here. Finally, press OK to finish the process.

Name a group of cells using define name

  • Now, we can see the named group of cells.

Read More :How to Edit Defined Names in Excel (Step-by-Step Guideline)


3. Use Excel Name Manager to Name a Group of Cells in Excel

Another way to get a named group of cells is to use the Name Manager in the Formulas tab in Excel. Here is the complete guide:

  • In the first step, we selected a range of cells(C5:C11),  the Formulas tab and then, the Name Manager option.

Name a group of cells using name manager

  • From the Name Manager window click the New button.

Name a group of cells using name manager

  • A new window popped up where we entered our desired name(Goals) and clicked OK to save.

Name a group of cells using name manager

  • Finally, we could give a name to a group of cells(C5:C11) as

Let’s Check:

The above 3 methods enabled us to name C5:C11 cells as Goals. Now,

  • Similarly, we named D5:D11 as Matches following any of the three methods.

Named group of cells example

  • Let’s divide the Goals column by the Matches Played column to get Goals per Match for each player. In the cell E5, we type the following formula
=Goals/Matches

And hit Enter. Then, apply the same formula in E6:E11 by dragging the Autofill Handler.

Named group cells example

That’s how we can make our complex formulas more edible.

Related Content : How to Name a Range in Excel (5 Easy Tricks)


Bonus Method: Apply Create From Selection Option in Excel to Give Name to Grouped Cells

If your data is organized in a tabular form, this bonus method will enable you to give a name to each cell of a column corresponding to another column’s cells.  Let’s follow the example to make it clear to understand:

  • Here, we selected two columns B5:B11 and C5:C11, and then from the Formulas tab got the Create from Selection option.

Name a group of cells : Create from selection

  • From the Create Names from Selection tab, we selected Left Column. And don’t forget to click OK.

  • In the final result, if we select any of the cells in the Goals column, the NameBox shows the corresponding name of the player from the Player Name column. The Player column is left to the Goals column, that’s why we selected the left column option in the previous step.


Conclusion

In this article, we tried to illustrate how the practice of naming a group of cells in Excel could make formulas easy to read, understand, and maintain. If you have any further queries or suggestions, don’t forget to comment below.


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Al Arafat Siddique

Al Arafat Siddique

Hello! This is Arafat. Here I'm researching Microsoft Excel. I did my graduation from Bangladesh University of Engineering and Technology(BUET). My interest in data science and machine learning allured me to play with data and find solutions to real-life problems. I want to explore this data-driven world and make innovative solutions.

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