How to Count Number of Characters in a Cell in Excel?

If you are looking for some of the easiest ways to count the number of characters in a cell in Excel, then you are in the right place. Sometimes it may become necessary to count the character number in a cell but it becomes tedious and ineffective to do it manually. So, let’s get into the article to know the ways of making this task easier.

How to Count Number of Characters in a Cell in Excel: 6 Ways

In the following table, I have a column with the name Password where different passwords are available in each cell. For meeting the requirement of a strong password it is necessary to meet the requirement of a password limit. For checking out if it is meeting the requirements I will show various ways to count the character number of the Password here.

Method-1: Counting Characters in a Cell Using Excel LEN Function

Step-01: To count the number of characters in a cell you will need to use the LEN Function in Excel here.

Here, D5 is text.

Step-02: After pressing ENTER and dragging it down the following results will appear.

Method-2: Counting SUM of All Characters in a Range

Step-01: To find the sum of all characters in a range you have to use the LEN function within the SUM function.

Here, D5:D10 is the range of characters.

Step-02: After pressing ENTER you will have the Sum of the characters in the range you wanted.

Method-3: Counting Numbers in Excel Cell

Step-01: If you want to count how many numbers exist in a text (i.g. password) then type the following formula.

Here, the SUBSTITUTE function is used to omit the numbers in cell D5, and then the newly formed password’s character number will be counted by using the LEN function.
After that, it will be subtracted from the old character number and then the result will be summed up.

Step-02: After pressing ENTER and dragging it down you will get the total number of numerical values in a cell.

Method-4: Counting Characters in a Cell Except for Numbers

Step-01: If you want to count the characters in a cell except for numbers then you have to subtract the total character number in a cell from the number of numerical values in a cell(which we got in Method-3).

Step-02: After that, you have to press ENTER and drag it down and then the number of characters except numbers will appear.

Method-5: Counting Special Characters in a Cell

Step-01: If you want to count any special character in a cell then use the following formula.

Here, the total character number will be subtracted from the character number where a special character like “a” is used.

Here, the text is C5, the old text is “a” and the new text is Blank.

Step-02: After pressing ENTER and dragging it down you will get the following result.

Method-6: Counting Characters in a Cell Using VBA Code

Step-01: At first you have to follow Developer Tab>>Visual Basic

Step-02: Then Visual Basic Editor will appear and then go to Insert >>Module.

Step-03: Then Module 1 will be created and here you will write the following code.

Function CharacterNo(Sh_pInput As String) As String
Dim Sh_xRegex As Object
Dim Sh_xMc As Object
Dim Sh_xM As Object
Dim Sh_xOut As String
Set Sh_xRegex = CreateObject("vbscript.regexp")
Sh_xRegex.Global = True
Sh_xRegex.ignorecase = True
Sh_xRegex.Pattern = "[^\w]"
CharacterNo = ""
If Not Sh_xRegex.test(Sh_pInput) Then
Sh_xRegex.Pattern = "(\d+|[a-z]+)"
Set Sh_xMc = Sh_xRegex.Execute(Sh_pInput)
For Each Sh_xM In Sh_xMc
Sh_xOut = Sh_xOut & (Sh_xM.Length & IIf(IsNumeric(Sh_xM), "N", "L"))
Next
CharacterNo = Sh_xOut
End If
End Function

After writing this code, Save this code and Close the window.

Here, a function named CharacterNo will be created and you can change the name as per your wish.

Step-04: Then in Cell E5 write the function CharacterNo and insert the text in D5.

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Conclusion

In this article, I tried to cover the easiest ways to count the number of characters in a cell. Hope this article will help you regarding this topic. If you have any further suggestions feel free to share them with us. Thank you.